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Competitive Grant Process

 

The following is a general overview of the standardized process the PA Commission on Crime and Delinquency (PCCD) follows when issuing, reviewing and rewarding competitive grants to applicants. 

Step 1:  PCCD has six advisory committees and two training boards which provide advice and guidance to the Commission in regards to the release of grant funding.  Some of the PCCD advisory committees and boards were created by statute, while others were created by the Commission to assist meeting the duties required under PCCD’s governing act. 

 The first step in the competitive grant process is for the advisory committee with oversight of a specific issue or funding area to provide direction on the potential release of funding.  The decision to release funds may be driven by any number of factors – for example, by the Commission’s strategic plan; state and federal program guidelines; the advisory committee’s established objectives; an earmark in the state budget; or after extensive vetting by designated workgroups and/or subcommittees that include representative experts in the field. 

 Interested parties are made aware of available funding via PCCD’s electronic grants management system (Egrants).  Egrants sends automatic notifications to those that register for this type of alert.  Any organization or entity who is interested in receiving PCCD’s funding announcement notifications should Subscribe for Email Notifications.  Potential applicants must also complete the Egrants user registration process to be eligible to apply for grants.


Step 2: Following approval for the release of funds, PCCD staff posts a funding announcement in Egrants.  The funding announcement describes the following:

·         The type of funding being made available.

·         The acceptable uses of the funding.

·         The information that applicants must provide to describe their proposed project.

·         The due date of the application.

·         The anticipated start dates for the recommended projects.

·         The criteria that will be used to evaluate applications. 

 Applicants typically have a minimum of six weeks from the date the funding announcement is released to complete their application and submit it to PCCD.  All applications submitted to PCCD must be submitted electronically via the Egrants system.

 

 Step 3: Once the time to submit an application under a funding announcement has elapsed, all eligible applications are reviewed and scored by review teams that are comprised of PCCD staff and external reviewers.  Reviewers usually have expertise in the topic of the funding announcement or a related-field, and they are expressly prohibited to have a conflict of interest in participating in the review.  The application review process usually takes between two to four weeks to complete. 

 Applications are reviewed and scored according to the criteria identified in the funding announcement.   These criteria typically include, but are not limited to, the following:

·         Proposed project is feasible and coincides with the overall goals and objectives of the funding announcement.

·         Proposed project is cost effective and there is a strong relationship between the proposed budget and program objectives.

·         A sustainability plan is outlined for continuing the project after PCCD funding has ended, if applicable.

 After scoring the applications individually, the review team meets to discuss its findings collectively and develop an initial list of proposals that they recommend for funding.

  

Step 4: Proposals recommended for funding are then presented back to the advisory committee for their review at their next quarterly meeting.  The advisory committee will formulate a recommendation on those projects that will be presented to the Commission for final approval. 

 Please note that at any time after the advisory committee review and prior to final approval at the Commission meeting, PCCD staff may work directly with applicants to resolve programmatic or fiscal issues and/or questions that were raised by the review team or the advisory committee. 

  

Step 5: Applications recommended for funding by the advisory committee are presented at the next quarterly Commission meeting for official review and final approval. 

  

Step 6: Barring any unresolved issues with applications, all award letters are mailed within 30 days of the quarterly Commission meeting.   At that time, PCCD staff will begin working with the grant recipient on the next steps of the process.

 
 
 

Contact Information:

 PCCD website: www.pccd.pa.gov  

 PCCD phone numbers: (800) 692-7292 or (717) 787-8077

 Egrants Help Desk: (800) 692-7292, ra-EGRANTSSupport@pa.gov

 PCCD Grants Management Email: RA-PCCDGrantsMgmt@pa.gov  

 For more detailed information about the PCCD competitive grant process, please see the Applicant’s Manual (PDF).

 U.S. Mail Address:     P.O. Box 1167, Harrisburg, PA 17108-1167

 Physical Location:     3101 North Front Street, Harrisburg, PA 17110 (for Package Express Service)