Competitive Grant Process
following is a general overview of the standardized process the PA Commission
on Crime and Delinquency (PCCD) follows when issuing, reviewing and rewarding
competitive grants to applicants.
Step 1: PCCD has six advisory committees and two
training boards which provide advice and guidance to the Commission in regards
to the release of grant funding. Some of
the PCCD advisory committees
and boards were
created by statute, while others were created by the Commission to assist
meeting the duties required under PCCD’s governing act.
first step in the competitive grant process is for the advisory committee with
oversight of a specific issue or funding area to provide direction on the potential
release of funding. The decision to
release funds may be driven by any number of factors – for example, by the
Commission’s strategic plan; state and federal program guidelines; the advisory
committee’s established objectives; an earmark in the state budget; or after
extensive vetting by designated workgroups and/or subcommittees that include
representative experts in the field.
parties are made aware of available funding via PCCD’s electronic grants
management system (Egrants). Egrants sends
automatic notifications to those that register for this type of alert. Any organization or entity who is interested in receiving PCCD’s funding announcement notifications should Subscribe for Email Notifications. Potential applicants must also complete the Egrants user
to be eligible to apply for grants.
Step 2: Following
approval for the release of funds, PCCD staff posts a funding announcement in
Egrants. The funding announcement describes
type of funding being made available.
acceptable uses of the funding.
information that applicants must provide to describe their proposed project.
due date of the application.
anticipated start dates for the recommended projects.
criteria that will be used to evaluate applications.
typically have a minimum of six weeks from the date the funding announcement is
released to complete their application and submit it to PCCD. All applications submitted to PCCD must be
submitted electronically via the Egrants system.
Step 3: Once the time
to submit an application under a funding announcement has elapsed, all eligible
applications are reviewed and scored by review teams that are comprised of PCCD
staff and external reviewers. Reviewers
usually have expertise in the topic of the funding announcement or a
related-field, and they are expressly prohibited to have a conflict of interest
in participating in the review. The application
review process usually takes between two to four weeks to complete.
are reviewed and scored according to the criteria identified in the funding
announcement. These criteria typically
include, but are not limited to, the following:
project is feasible and coincides with the overall goals and objectives of the funding
project is cost effective and there is a strong relationship between the
proposed budget and program objectives.
sustainability plan is outlined for continuing the project after PCCD funding
has ended, if applicable.
scoring the applications individually, the review team meets to discuss its
findings collectively and develop an initial list of proposals that they
recommend for funding.
Step 4: Proposals
recommended for funding are then presented back to the advisory committee for
their review at their next quarterly meeting.
The advisory committee will formulate a recommendation on those projects
that will be presented to the Commission for final approval.
note that at any time after the advisory committee review and prior to final
approval at the Commission meeting, PCCD staff may work directly with
applicants to resolve programmatic or fiscal issues and/or questions that were
raised by the review team or the advisory committee.
Step 5: Applications
recommended for funding by the advisory committee are presented at the next quarterly Commission
for official review and final approval.
Step 6: Barring any
unresolved issues with applications, all award letters are mailed within 30
days of the quarterly Commission meeting. At that time, PCCD staff will begin working
with the grant recipient on the next steps of the process.
PCCD website: www.pccd.pa.gov
PCCD phone numbers: (800) 692-7292 or (717) 787-8077
Egrants Help Desk: (800)
PCCD Grants Management Email: RA-PCCDGrantsMgmt@pa.gov
more detailed information about the PCCD competitive grant process, please see
U.S. Mail Address: P.O.
Box 1167, Harrisburg, PA 17108-1167
Physical Location: 3101
North Front Street, Harrisburg, PA
17110 (for Package Express Service)