Begin Main Content Area
Q&A text
collapse Funding Announcement Title : Capital Case Indigent Defense ‎(2)
collapse Question Title : Eligible Applicants ‎(1)

Question: Our county received a grant for 2020-2021 for indigent capital defense.  Are we eligible to apply for funding for 2021 to 2022?

Answer:  Counties in receipt of an award affiliated with the Capital Case Indigent Defense (2020) solicitation may still apply for and be considered under the Capital Case Indigent Defense – 2nd Release funding announcement.  All applicants should review and consider the eligible and ineligible activities and expenses discussed in Sections 5 and 6 of the Capital Case Indigent Defense – 2nd Release funding announcement before preparing their application.

collapse Question Title : Eligible Cases ‎(1)

Question: We have one capital case but it involves 3 defendants; are we able to apply for 3 separate cases?

Answer: Each defendant would have a separate docket number and be treated as a separate case, even if they are joined for trial.  Therefore, they are distinct cases and the applicant organization may include all three cases within the application.

collapse Funding Announcement Title : SAEDR Category 1 - Adult and Substance Abuse Education and Demand Reduction ‎(16)
collapse Question Title : Application Limits ‎(4)

Question:  Are spaces included in the total character counts for application sections? 

Answer:  All key strokes are counted toward the character totals for application sections.  This includes entry of letters, special characters, numbers, tabs, line breaks, bullets, etc.

Question:  The copy of the Substance Abuse Education and Demand Reduction funding announcement we are referencing indicates the Executive Summary has a limit of 5,000 characters.  The Egrants system shows applicants may enter a maximum of 1,000 characters for the Executive Summary.  Which is correct?  Will Egrants be updated to reflect the correct character limit?

Answer:  Due to the implementation of a specific narrative format for the Executive Summary for this solicitation, the character limit will remain at 1,000 characters in the Egrants system.  The 1,000 character limit is correct. Upon discovery of the inconsistency in language pertaining to the character limit, the funding announcement document affiliated with this solicitation was updated in the Egrants system.  Please reference this document when completing your application in Egrants.

Question: Are there word count/page guidelines for sections b-d of the application? 

Answer: The Egrants system limits the number of characters an applicant may enter when completing each text box within an application section.  Applicants can determine what this character limit is by clicking on the gold gavel icon adjacent to each text box within the section.

Question:  Is there a page limit on this application?

Answer:  The Egrants system limits the number of characters an applicant may enter when completing each text box within an application section.  Applicants can determine what this character limit is by clicking on the gold gavel icon adjacent to each text box within the section.

collapse Question Title : Due Dates ‎(1)

Question: What is the last date PCCD will accept questions related to the SAEDR Category 1 – Adult funding announcement?

Answer: PCCD will accept and respond to SAEDR Category 1 - Adult questions received by 5:00 p.m. February 17, 2021.

collapse Question Title : Eligible Applicants ‎(4)

Question: Is a university an eligible organization under the Substance Abuse Education and Demand Reduction, Category 1 – Adult funding announcement? 

Answer: When determining whether an organization is eligible to receive funding under this announcement, consideration should be given to whether the organization is a non-profit organization or a government entity.  Per Section 4 of the funding announcement, direct awards may not be given to government entities.  

Question:  Does a Public Defender’s Office constitute a government entity for purposes of disqualification to apply for a grant for Substance Abuse Education and Demand Reduction Category 1?

Answer:  Public Defender’s Offices are government offices.  Per Section 4:  Eligible Applicants of the funding announcement, direct awards cannot be made to governmental entities.  Non-profit organizations may partner with governmental entities provided the non-profit organization is the applicant.  Therefore, Public Defender’s Offices may not receive direct awards through SAEDR Category 1 funding. However, they may partner with eligible non-profits in the implementation of projects.

Question:  Is an organization permitted to apply for funding under both the SAEDR Category 1 – Adult and the SAEDR Category 1 – Youth funding announcements?

Answer:   The SAEDR Category 1 – Adult and the SAEDR Category 1 – Youth funding announcements are two different solicitations.  Therefore, organizations otherwise meeting all eligibility requirements may submit one application for consideration under the SAEDR Category 1 – Adult funding announcement and another application for consideration under the SAEDR Category 1 – Youth funding announcement. 

Question: Is a University Foundation eligible to apply for funding under this announcement?

Answer: As indicated in Section 4: Eligible Applicants, eligible non-profit organizations may apply for funds.

collapse Question Title : Eligible Expenses ‎(1)

Question: Can we request funds for refreshments to encourage parents/adults to attend workshops? What about incentives for completing workshops (i.e. gift cards, small gifts, etc.)?

Answer: Due to the competitive nature of the funding announcement staff may not provide information which may guide applicants in the development of project proposals or responses to any section of a funding application.  Eligible and ineligible program activities and expenses are found on page 5 and 6 of the funding announcement.

collapse Question Title : Eligible Projects/Programs ‎(2)

Question:  Within the application it states that there will be an "administrative rejection if you apply for more than one program in an application", does this mean if an agency focuses on three areas within the grant that that will be rejected?

Answer: Applicants may apply to fund a program with multiple related components relevant to the goals and objectives of the SAEDR Category 1 – Adult initiative.

Question: For the SAEDR Adult program, are interventions such as SBIRT (applied universally in a public health setting) eligible or is this funding announcement designed to support just educational interventions?

Answer: Section 1.  Overview included in the Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult announcement indicates “Funding is available to nonprofit organizations to provide research-based or evidence-based approaches to prevention, intervention, training, treatment, and education services to reduce substance use or provide resources to assist families in accessing these services.”   This includes proven research-based or evidence-based intervention program services aimed at the reduction of substance abuse in the adult community and does not limit qualifying intervention services to those focused on education. 

collapse Question Title : Funding ‎(1)

Question:  Is the 2020 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult grant program funded by Federal funds?  If so, what percentage is Federally funded?  

Answer:  The 2020 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult grant program is a State funded grant program.

collapse Question Title : Indirect Costs ‎(1)

Question:  Are facilities and administrative indirect costs allowed on the grant budget?

Answer:  Project related facilities and administrative indirect costs may appear on grant budgets when appropriate.

collapse Question Title : Required Egrants Sections ‎(1)

Question:  I am referencing an application guide which shows information inconsistent with what I am seeing when completing the Performance Indicators section for the Substance Abuse Education and Demand Reductions (SAEDR), Category 1 – Adult application.  The guide indicates applicants should save and mark complete; however the Egrants system is requesting a value.   Please advise on how applicants should complete the Performance Indicators section for the SAEDR, Category 1 – Adult application.

Answer: The guide we believe you are refencing is a generic guide including a sample screenshot which does not include any established performance measures. This is likely why the language is different from what you see when completing the SAEDR application, which includes PCCD established performance indicators and allows for applicant organizations to enter subgrantee specific indicators.  Applicants completing the SAEDR, Category 1 - Adult application should consider whether each PCCD established indicator is relevant to the proposed project and enter a numerical value or zero in the corresponding data fields.  Applicant organizations may then opt to enter subgrantee established, project specific indicators by clicking the Add New Performance Indicator button.   Upon completion of data entry, applicants should save the data and any new subgrantee established performance indicators  and mark the section complete.  Please note, applicant organizations are not required to enter any performance indicators in this section; however if they choose to do so they will be required to report on these when completing quarterly program reports.

collapse Question Title : Technical Assistance ‎(1)

Question: What is Pitt Peru’s role in relation to the evaluator for the SAEDER Category 1 Grant?

Answer:  Through the University of Pittsburgh, School of Pharmacy, Program Evaluation and Research Unit (PERU) Technical Assistance Center (TAC), PERU provides technical assistance to the Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult grant program and the program's grant recipients.

collapse Funding Announcement Title : SAEDR Category 2 and 3 ‎(11)
collapse Question Title : Application Limits ‎(2)

Question:  Are spaces included in the total character counts for application sections? 

Answer:  All key strokes are counted toward the character totals for application sections.  This includes entry of letters, special characters, numbers, tabs, line breaks, bullets, etc.

Question:  The copy of the Substance Abuse Education and Demand Reduction funding announcement we are referencing indicates the Executive Summary has a limit of 5,000 characters.  The Egrants system shows applicants may enter a maximum of 1,000 characters for the Executive Summary.  Which is correct?  Will Egrants be updated to reflect the correct character limit?

Answer:  Due to the implementation of a specific narrative format for the Executive Summary for this solicitation, the character limit will remain at 1,000 characters in the Egrants system.  The 1,000 character limit is correct. Upon discovery of the inconsistency in language pertaining to the character limit, the funding announcement document affiliated with this solicitation was updated in the Egrants system.  Please reference this document when completing your application in Egrants.

collapse Question Title : Attachments ‎(1)

Question: How do we upload supporting documentation?

Answer: Supporting documentation is uploaded to the Required Attachments section of the application in Egrants. 

collapse Question Title : Budgets ‎(1)

Question: Because exact costs of all line items cannot be known until agreements with subcontractors are made, is there a process for moving extra funds from one category into another if the need arises after the grant is awarded?

Answer: PCCD fiscal staff is available to assist grantees with budget related questions following approval of grantee applications by the Commission.

collapse Question Title : Due Dates ‎(1)

Question: What is the last date PCCD will accept questions related to the SAEDR Category 2 and 3 funding announcement?

Answer: PCCD will accept and respond to SAEDR Category 2 and 3 related questions received by 5:00 p.m. February 17, 2021.

collapse Question Title : Eligible Applicants ‎(3)

Question: Are we eligible to apply for Substance Abuse Education and Demand Reduction, Category 2 and 3 funding?

Answer: SAEDR Category Two and Category Three funding is available to eligible non-profit state-wide organizations within the Commonwealth of Pennsylvania which meet the criteria listed under Section 4: Eligible Applicants of the funding announcement.

Question: Are local units of government such as County Commissioners eligible to partner on Substance Abuse Education and Demand Reduction (SAEDR) grant projects?

Answer: Per Section 4: Eligible Applicants found on page 5 of the funding announcement, governmental entities are not eligible to receive direct awards of SAEDR funds. Non-profit statewide organizations may partner with governmental entities provided the non-profit statewide organization is the applicant for funding.

Question: Would a local office of a statewide organization be considered a state organization if it falls under the statewide chapter? Would the state chapter be an eligible organization to serve as the applicant organization.

Answer: SAEDR Category 2 and 3 funding is available to eligible non-profit statewide organizations within the Commonwealth of Pennsylvania which meet all required criteria specified in Section 4: Eligible Applicants found on page 5 of the funding announcement.  Applicants considering whether an organization meets the statewide condition included in these requirements should consider whether the organization itself is the statewide organization or a component or sub entity of the statewide organization and then determine whether the organization meets the remaining criteria.

collapse Question Title : Project Activities ‎(1)

Question: There is a requirement for a dedicated website.  Must this be in place before we submit the proposal?

Answer: Please refer to the Substance Abuse Education and Demand Reduction, Category 2 and 3 Word document attached directly to the PCCD Egrants and review the program requirements found within the announcement.  Due to the competitive nature of the funding announcement staff may not provide information which may guide applicants in the development of project proposals or responses to any section of a funding application.

collapse Question Title : Required Egrants Sections ‎(2)

Question: Proposed projects must be able to report on the following performance indicators via the Egrants system. Some seem more applicable to Category 2 while others may only be applicable to Category 3.  Are all sections required of all grant recipients?  If your grant is based on media campaigns, are you still required to offer trainings and if so, to what extent?

Answer: Performance Indicators established by PCCD for the Substance Abuse Education and Demand Reduction, Category 2 and 3 programs related to overarching program goals for both programs.  Applicants should consider whether each PCCD established indicator is relevant to the proposed project and respond accordingly.  Due to the competitive nature of the funding announcement staff may not provide further information which may guide applicants in the development of project proposals or responses to any section of a funding announcement.

Question: In section d. Measurement of Program Outcomes, what is meant by "process measures" and how is that different from "how will measures be tracked" in the preceding question?

Answer: Due to the competitive nature of the funding announcement staff may not provide information which may guide applicants in the development of project proposals or responses to any section of a funding application.

Q&A text
collapse Funding Announcement Title :  COVID-19 School Health and Safety Grants FY20-21 ‎(1)
collapse Question Title : Application Sections ‎(1)

Question:

 There are two new sections of the funding announcement that do not have a corresponding help guide: Civil Rights Responsibilities and Federal Funding Announcement Certifications.  Do we need to complete these?  

Answer:

 Yes, those two sections are required for federal funding.  If you have specific questions regarding these sections please email the school safety account at RA-CD-SSSC@pa.gov.


collapse Funding Announcement Title : COVID-19 Nonpublic School Health and Safety Grants FY20-21 ‎(28)
collapse Question Title : Allowable Expenses ‎(1)

Question:

I am enquiring about whether granted funds may be used to contribute part of the cost of a project, or if they can only be applied to projects that are $10,000 or less.  

For example, if we wish to modify / expand a classroom to allow for greater social distancing  but the cost is closer to $30,000 can we apply for - and use - up to $10,000 towards this project, with remaining funds coming from elsewhere? 

Answer: 

Yes, a school is able to use a percentage or all of the $10,000 to offset the cost of a more expensive item.  Please submit for only the allowable expenses, up to and including $10,000, to your local IU.  

collapse Question Title : Applicant Eligibility ‎(9)

​Question:

Our Intermediate Unit is applying on behalf of nonpublic schools and one of our private schools, Cornell Abraxas Youth Center, is asking if they are eligible. Is the funding only for schools registered as nonpublic, or are Licensed Private schools eligible as well? 

Answer:

The School Safety and Security Committee (SSSC) has not yet determined if for-profit nonpublic entities are eligible applicants under Act 30; however, at this time, due to the short timeframe of the application process, for-profit nonpublic entities may make application to their local intermediate unit for inclusion in their grant submittal.  The IU shall indicate to PCCD if an entity, included in the application, is a for-profit nonpublic school entity.  The SSSC will make final funding determinations at the July 29, 2020 meeting.   

​Question:

Are "For Profit" Nonpublic Schools eligible for this grant? 

Answer: 

The School Safety and Security Committee (SSSC) has not yet determined if for-profit nonpublic entities are eligible applicants under Act 30; however, at this time, due to the short timeframe of the application process, for-profit nonpublic entities may make application to their local intermediate unit for inclusion in their grant submittal.  The IU shall indicate to PCCD if an entity, included in the application, is a for-profit nonpublic school entity.  The SSSC will make final funding determinations at the July 29, 2020 meeting.  

Question: 

Is the PCCD grant through the IU only for non-profit schools?  I own a private academic preschool and I wasn’t sure if I qualify. 

  

Answer:  

The COVID-19 Nonpublic School Health and Safety Grant funds are intended for use in nonpublic schools serving students in grade levels K-12.  If a nonpublic school is serving any of these grades, they are an eligible applicant. 

Question:

Our nursery school is licensed by the PA Dept of Ed Private Academic Schools.  Would we be eligible for this grant as well?

 

Answer:  

The COVID-19 Nonpublic School Health and Safety Grant funds are intended for use in nonpublic schools serving students in grade levels K-12.  If a nonpublic school is serving any of these grades, they are an eligible applicant. 


Question:

Vista is an Approved Private School in the Commonwealth of PA. With that classification are we to apply through the local IU or independently through the egrant system? 

Answer: 

Yes, an approved private school is a nonpublic school eligible for funding under the COVID-19 Nonpublic School Health and Safety Grant. 

Question:

Are Approved Private Schools (APS) eligible for these funds? If so, do APS apply through the local IU? 

 

Answer: 

Yes, approved private schools are an eligible nonpublic school that may apply through the local IU. 

Question:

I am the program director at St. Katharine Drexel School at St. Francis- St. Vincent's Homes for Children.  We are a PRRI program.  Are we eligible for this program?  Do we need to go through the BCIU to receive funds? 


Answer: 

 

PRRIs are eligible to apply for COVID19 Nonpublic School Health and Safety funding through their local Intermediate Unit. 



Question:

Needing clarification to eligibility for the COVID-19 Nonpublic School Health and Safety Grants.  We are a Non-Profit Behavioral HealthCare facility, would we be able to participate in this opportunity to provide Mental Health services regarding trauma related to Covid-19?  It looks like the grant is directed towards Intermediate Units, but I was hoping for some additional clarification.   

Answer:

COVID-19 Nonpublic School Health and Safety Grants provide for Intermediate Units to apply on behalf of Nonpublic Schools.  Behavioral health organizations can connect with schools to provide mental health and trauma-related programs and trainings. 

Question:   

Dear Sir/Madam - could you clarify who/what is an intermediate unit (IU) and how we would know if we could qualify for this funding? 

Answer:

“Intermediate Units (IUs) are entrepreneurial, highly skilled, technology-rich, and agile providers of cost-effective, instructional, and operational services to school districts, charter schools, and over 2,400 non-public and private schools. Additionally, intermediate units are direct providers of quality instruction to over 50,000 Pennsylvania students.”  IUs act as a liaison between schools and the Pennsylvania Department of Education.  There are 29 IUs in the Commonwealth.  The following link will provide you with information about the IUs, and help you to determine which IU you should contact to apply for the COVID-19 Nonpublic School Health and Safety Grant.   https://paiu.org/    

Nonpublic schools are eligible to apply through their local IU.  Nonpublic schools are defined by 24 P.S. §9-923.3-A as “any school, other than a public school within this Commonwealth, wherein a resident of this Commonwealth may legally fulfill the compulsory school attendance requirements of this act and which meets the requirements of Title VI of the Civil Rights Act of 1964 (Public Law 88-352, 78 Stat. 241).” 

collapse Question Title : Contact at IU ‎(1)

Question:

I would like to apply for the grant as an Approved Private School. We must go through our local IU however, I get their closed to COVID-19  recording. I sent an email to the business office with no response. Is there a specific IU office I should contact to Apply? 

  

Answer:  

Please contact the Office of the Executive Director.  They will be able to direct you to the office that has been designated to assist non-public schools with their grants. 

collapse Question Title : Egrants Help ‎(1)

Question:

Where can I find assistance with the Egrants application?

Answer:

Please refer to the COVID-19 Nonpublic School Health and Safety Grants site for assistance with the grant process.   

collapse Question Title : Eligible Applicants ‎(3)

Question:

Are for-profit nonpublic schools able to apply for funding? 

 

Answer: 


The School Safety and Security Committee (SSSC) has not yet determined if for-profit nonpublic entities are eligible applicants under Act 30; however, at this time, due to the short timeframe of the application process, for-profit nonpublic entities may make application to their local intermediate unit for inclusion in their grant submittal.  The IU shall indicate to PCCD if an entity, included in the application, is a for-profit nonpublic school entity.  The SSSC will make final funding determinations at the July 29, 2020 meeting.   


​Question:

Hello,  

Regarding the PCCD Grant for school safety, under the non public school designation, will a child care center or a Private Academic Kindergarten be able to apply for this grant?   If so, what is the nature of the letter that must be given to the IU from the preschool or Private Academic Kindergarten? 

Answer:

The COVID-19 Nonpublic School Health and Safety Grant funds are intended for use in nonpublic schools serving students in grade levels K-12.  If a nonpublic school is serving any of these grades, they are an eligible applicant.   

At a minimum, the letter of support should include a basic overview of your nonpublic school and basic budget of what you intend to expend the funding on.  Please contact your local intermediate unit who will be applying on your behalf for specific details on what should be included in your letter of support.   

​Question:

Good Morning. I am the HOS of a non-profit preschool in Pennsylvania that is accredited by the PA Association of Independent Schools. We are a school that goes through prekindergarten with no kindergarten and no daycare. Would we would be eligible for reimbursement? When our children need services, they are provided by the Montgomery County I.U.  Thank you for taking the time to respond to my question. 

Answer:

The COVID-19 Nonpublic School Health and Safety Grant funds are intended for use in nonpublic schools serving students in grade levels K-12.  If a nonpublic school is serving any of these grades, they are an eligible applicant. 

collapse Question Title : Eligible Expenses ‎(2)

Question:

As long as funds are expended under the 7 eligible categories, can the $10,000 allocation to the IUs be spent for any program or are they restricted to services for nonpublic schools? 

 

Answer: 

IUs can expend the $10,000 allocation under the Nonpublic School Health and Safety Grants FY20-21 for any eligible activity as allowed in Act 30.   


Question:

Could these funds be used for a cleaning service to come into the nonpublic schools throughout the school year to thoroughly clean carpets and other areas of the school? 

Answer:  

Yes. 



collapse Question Title : Funding ‎(3)

Question:

 In last year's Safety Grants for Non-Public schools that ran through Intermediate Units (IUs), the IUs had to do all the purchasing.  So all funding had to be directly released from the IU to the businesses performing the services for safety upgrades and providing the safety equipment.  At no time, were the IUs able to pay or reimburse the Subgrant Awardees any funds.  

  

Is that the same scenario for this funding project?  Or can the Non-public schools buy items and submit receipts for reimbursement to the IU? So that we end up sending money to the Non-public School.


Answer:


 Act 30 of 2020 does not specify how IUs are to provide the awards to the nonpublic schools that apply for these grants.  PCCD would encourage IUs to use the most efficient and fiducially sound method possible to ensure that the nonpublic school receives the items, activities or services requested.  For example, an IU may consider that the bulk purchase of certain universally requested items may be the best approach.  Conversely, in certain instances, reimbursement for a service specific to a single nonpublic school (e.g., cleaning service) may be more appropriate.


Question:

 Is the Nonpublic School grant funding affiliated with or a pass through of CARES act funding or are funds specifically allocated from the state of PA? 

 

Answer:


The funding supporting the COVID-19 Nonpublic School Safety and Security Fund are state funds. 


Question:

I am looking for confirmation on the process for non-public schools purchasing their items once the grant is awarded. Are they to purchase the items directly and the Intermediate Unit reimburses them, or should they send their invoices to the Intermediate Unit to pay the vendor directly? 

  

Any information you can provide is greatly appreciated. 

 

Answer: 

Yes, nonpublic schools are to purchase the items directly and the intermediate unit will reimburse them. 


collapse Question Title : Indirect Costs ‎(2)

Question:  

Is the indirect cost just 2% of $10,000 or is it up to 2% for each non-pub application we complete.  I have at least 21 applications to submit and anticipate at least 40 hours to complete them.  If possible, I would like to use the IU grant of $10,000 to cover all of our costs to write on behalf of the non-pubs.  The Funding Announcement specifically states: the intermediate unit may not use more than 2% of the intermediate unit's allocation under this section for targeted grant administration.

Answer:

You will budget each school as follows under the Consultant category:

            School A             $10,000.

            School B              $10,000

The budget detail computation does not need to include any additional details.  You will create one budget line item for each school you are submitting on behalf of.  IUs should include more detailed information on each nonpublic school's budget request in a separate Excel spreadsheet to be attached to your application in Egrants.

​Question:

Is a school entity permitted to include an indirect cost (at a federally negotiated/approved rate) as part of its grant budget? 

Answer:

Indirect costs for intermediate units are limited to 2% of the $10,000 allocated to the intermediate unit or $200 as provided for in Act 30 of 2020. 

collapse Question Title : IU Contact ‎(1)

Question:

I received the email regarding the new grant that IU/Non-Public schools are eligible for. Who would the contact person be at Colonial IU 20? I’m familiar with the therapists that  is it our school from there, but not who the person would be that would submit the grant on our behalf. 

Answer:

Please contact the IUs main phone number.  They will be able to direct you to the office that has been designated to assist non-public schools with their grants. 

collapse Question Title : Letters of Support ‎(1)

Question:

What information should nonpublic schools include in their letter of support?  We were hoping for some guidance about what to submit with the letter of support for our school. We have prepared receipts of purchased items that meet the listed criteria, as well as documentation on item specifications. We thank you in advance for any guidance you can provide. 

Answer:

At a minimum, the letter of support should include a basic overview of your nonpublic school and basic budget of what you intend to expend the funding on.  Please contact your local intermediate unit who will be applying on your behalf for specific details on what should be included in your letter of support.   


collapse Question Title : Non-Public School Application ‎(2)

Question: 

I am writing regarding the health and safety funding announcement that MMR's Principal Denise Judge passed along. I have begun to fill out the grant on the e-grants website, but realized that there are specific questions regarding the IU unit.  

Am I supposed to fill out the application on e-grants, or am I to answer the questions and send it to the MCIU to fill out on our behalf? 

 

Answer:  

Nonpublic schools applying for the COVID19 Nonpublic School Health and Safety Grants should apply directly to their local Intermediate Unit.  Intermediate Units will submit applications on behalf of the nonpublic schools in their area.  Information regarding the requirements of the grant can be found in the COVID-19 Nonpublic School Health and Safety Funding Announcement which can be found on PCCDs webpage at: https://www.pccd.pa.gov/schoolsafety/Pages/COVID-19-Non-Public-School-Grants.aspx 

Question:

We are currently working on our grant request and will get it to you as soon as it is completed.  Besides our list of items, services, etc we will use the money for, what other information do you need from us as a non-public school? We want to make sure we get everything needed sent over at one time.  Are there specific requirements we need to include in the letter of support? 

 

Answer:  

Nonpublic schools applying for the COVID19 Nonpublic School Health and Safety Grants should apply directly to their local Intermediate Unit.  Intermediate Units will submit applications on behalf of the nonpublic schools in their area.  Information regarding the requirements of the grant can be found in the COVID-19 Nonpublic School Health and Safety Funding Announcement which can be found on PCCDs webpage at: https://www.pccd.pa.gov/schoolsafety/Pages/COVID-19-Non-Public-School-Grants.aspx 

collapse Question Title : Signatory Page ‎(1)

Question:

 Page 2 signature page,  our Executive Director/CEO, I believe they should be our attesting officer.  Am I correct? 

Is a Solicitor required? 

Can I sign as Comptroller, I am the Dir of Finance. 

 

Answer:


Yes, your Executive Director/CEO can be the attesting officer. Your solicitor’s signature is not required.  As comptroller, you are eligible to sign as your agency's director of finance. 


collapse Question Title : Signature Page ‎(1)

​Question:

May the signature page contain electronic signatures? 

Answer:

An electronic signature such as Adobe Sign is acceptable as well as a wet signature that is scanned and emailed.

collapse Funding Announcement Title : COVID-19 School Health and Safety Grants FY20-21 ‎(44)
collapse Question Title :  ‎(1)

​Question:

I had a question in regards to the COVID-19 School Health and Safety Grant.   

My question really pertains to this: 

EEOP Requirements: 

Pursuant to U.S. Department of Justice regulations, all applicants must submit an EEOP Certification Form to the Office for Civil Rights (OCR) at the federal Office of Justice Programs.  The applicant may also be required to develop an EEOP and submit an EEOP Utilization Report to OCR.  The matrix at the end of this section is meant to help you determine your agency's EEOP requirements.  All applicants for federal funds are required to certify that they are in compliance with OCR requirements and PCCD will monitor successful applicants to ensure compliance with OCR requirements.  Please visit OCR's website at https://ojp.gov/about/offices/ocr.htm for additional information.  Prepare and submit EEOP and Certification forms referenced in the matrix below at https://ojp.gov/about/ocr/eeop.htm

As a school district, do we need to complete a certification form? 

Answer:

As an educational institution you are NOT required to submit the EEOP Certification form to OCR. 


collapse Question Title : Allowable Expenses ‎(8)

Question:

 Would personnel costs be eligible expenses under section 7 of the allowable expenses?  More specifically, this would apply to current and potentially yet-to-be-hired staff who are responsible for the planning, implementation and monitoring of a safe reopening plan. 

 

Answer: 


Yes, so long as they fall in the proposed project period (March 1-October 30, 2020). 


Question:

If the district hired additional cleaning staff for the purpose of disinfecting schools with newly purchased equipment, is the additional salary considered an allowable expense? 

Answer:

Yes. 

Question:

Would remodeling the school entry to “force” visitors to enter through the office be an allowable expense? This modification would allow us to better control who enters our building and to better enforce social distancing. 

Answer:

Yes.

Question:

For the COVID-19 School Health and Safety FY20-21 grant, can we use funding to contract an “everyday” substitute teacher to allow greater social distancing in areas that we are not able to meet social distancing guidelines?  Would this qualify under:  (7) Other health and safety programs, items or services necessary to address the COVID-19 disaster emergency.?

 Answer:

 If an applicant feels that an expense would fit within the seven eligible categories, including (7) Other health and safety programs, items or services necessary to address the COVID-19 disaster emergency, you can provide that justification within the Budget Justification box located in the budget detail section of Egrants.


Question:

During the COVID situation we have been paying our custodians to clean and sanitize the schools.  Some of this cleaning is standard even without COVID.  Can we use the cost of paying the custodians in whole or would we need to account for only specialized COVID sanitizing? 

Answer:  

The CARES Act requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. 

  

The “most recently approved” budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. 



​Question:

The award may be used to provide mental health services and supports.  May the district use this grant on the salary and benefits of a psychologist (new position) for August through October 2020? 

Answer:

Yes, that is an allowable expense, so long as it is expended during the project period of March 1, 2020 and October 30, 2020. 

Question:

The guidance states, "purchasing educational technology for distance learning to ensure the continuity of education" (pg. 5) is an allowable expense but provides no further clarity as to what kinds of equipment or software would be considered eligible under the "educational technology" blanket term. Would subscription licenses to make proposed distance learning software solutions work be considered eligible? If so, can these funds be used to cover licenses/subscriptions beyond the 8 months allotted for the project if those licenses/subscriptions are only offered in 36month packages (i.e. would it be allowable for these funds to pay now for licenses that could extend distance learning capability beyond Oct. 30)? 

Answer:

Yes, the project period is from March 1, 2020 to October 30, 2020.  Per the CARES Act, all funding must be used to cover expenses incurred during that period.  Items and products must be purchased during the project period; their use after the project period is allowed. 

Question:

We are in the process of completing our application for the School Safety and Security Grant announcement.  We are interested in purchasing a full body scanner as well as a bag scanner as safety and security enhancements for our school. Can you tell me if these items would be eligible under the COVID-19 School Safety and Security Grant? 

Answer: 


The COVID-19 School Health and Safety Grants FY20-21 must be expended on items and activities that address COVID-19 Emergency Disaster relief.  Any item, activity or service provided must be justified in its relation to addressing COVID-19-related concerns.  As expressed in the funding announcement, “any items not related to addressing the COVID-19 disaster emergency as identified in section 5 - Eligible Program Activities and Expenses above are ineligible.”

collapse Question Title : Applicant Eligibility ‎(1)

Question:

Are Private Residential Rehabilitative Institutions (PRRIs) eligible for this finding?  I noticed that PRRIs were not included in the list of school entities specified in the funding announcement.

Answer:

Per Act 30 of 2020, PRRIs are not an eligible school entity for the COVID-19 School Health and Safety Grants, but they ARE eligible to apply for the COVID-19 Nonpublic School Health and Safety Grants


collapse Question Title : Application Extension ‎(1)

Question:   

I guess the announcement just went out today but the deadline is June 30, 2020?  Any way I can get an extension? 

Answer:

Due to the short timeframe for the allocation of these awards, no extensions will be provided to schools for the submission of these grants.  The application must be entered into Egrants no later than Tuesday, June 30, 2020 by 11:59 PM. 

collapse Question Title : Award Date ‎(1)

Question:

If funds are used for mental health services contracted through a community agency, can the agency be contracted before the October spending deadline for the whole school year through June 2021? That is, can we pay them for a school year contract with these funds for them to continue services past the October spending deadline? 

Answer:  

No.  The project period is from March 1, 2020 to October 30, 2020.  Per the CARES Act, all funding must be used to cover expenses incurred during that period. 



collapse Question Title : Budget ‎(3)

Question:

 A school social worker worded 70% of the time in district and the remainder of the time in another district.  In anticipation of increased mental health issues, we are no longer contracting with the other district and the social worker will be in-district 100% of the time.  Is the 30% of her salary and benefits an allowable expense?  Or, is only the increased portion of her salary through 10/30/2020 allowable? 

Answer:  


The CARES Act requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation.  

   

The “most recently approved” budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account.  

  

So, the short answer for the scenario you posed would be, yes, you can cover the 30% of her salary and benefits as an allowable expense, but it can only cover costs incurred from March 1, 2020 to October 30, 2020. 



Question:

The original bill listed an allocation of $300,278; however, since there are two pots of money funding this allocation, the first award is for $225,487.  Should the budget provided by June 30, 2020 reflect the entire allocation of $300,278 or just the first part of funds that have been released of $225,487? 

Answer:

Act 30 of 2020 directed $150M in federal CARES Act funding and $49.8M in Elementary and Secondary School Emergency Relief (ESSER) funding to PCCD for School Health and Safety Grants.  At this time, the $150M in CARES Act funding is immediately available for school entities.  The $49.8M in ESSER funding is not yet available to be awarded as it is pending an amendment to the ESSER grant between PA Department of Education and the US Department of Education.  More information regarding those funds will be made available at a later time.  Any previous estimated grant amount you may have been in receipt of was not released by PCCD.  Please craft your budget according to the allocation included in the solicitation. 

​Question:

I am working on completing this grant and would like to know if our budgeted items must value exactly 90,000 dollars (since we are a recipient of 90,000)? We would like to order technology to assist with distance learning but the number we need exceeds 90,000. I was not sure if we could complete the budget at 92,000 and then the 2,000 overage we could cover with other funding? 

Answer:

No, the budget you include in your Egrants application is not to exceed the formula distribution for your school entity.  However, you may use other funding to support the portion of an expenditure that exceeds this amount.   

collapse Question Title : Budget Allocations ‎(2)

Question:

I understand that all expenses cannot exceed the formula distribution for our school district but can our school districts' total requested grant dollar amount in the application be less than the CARES Act allocation for our school?  Please advise.


Answer:  

Yes, the requested grant dollar amount in the application can be less than the CARES Act allocation for the school. 


Question:

Per the information from the State, Downingtown Area School District was to receive $1,026,366; however, the PCCD grant we are eligible to apply for is only $621,202.  Will there be another PCCD grant later in the fall for the difference or has our estimated grant funding been cut? 


Answer:  

Act 30 of 2020 directed $150M in federal CARES Act funding and $49.8M in Elementary and Secondary School Emergency Relief (ESSER) funding to PCCD for School Health and Safety Grants.  At this time, the $150M in CARES Act funding is immediately available for school entities.  The $49.8M in ESSER funding is not yet available to be awarded as it is pending an amendment to the ESSER grant between PA Department of Education and the US Department of Education.  More information regarding those funds will be made available at a later time.  Any previous estimated grant amount you may have been in receipt of was not released by PCCD. 

collapse Question Title : Budget Detail ‎(1)

Question:

We are currently working on completing our COVID-19 PCCD Grant for $292,200.  While we have a general idea of what categories we will need to utilize the funds for, we have no idea specific vendors, procurement methods or detailed line items.  Is this required for the submission of the grant? 

Answer:

Due to the short timeframe for the allocation of these awards, applicants will only be required to provide broad budget line items at the time of application. However, applicants may enter more detailed line items in the budget for the items/services that have been, or they know will be purchased with these grant funds to avoid the need to submit additional documentation at a later date. School entities will be required to provide additional budget and/or expenditure detail and program narrative to PCCD during the award period via project modification requests and/or quarterly fiscal and program reports to meet federal and state fiscal requirements. 

collapse Question Title : Civil Rights ‎(2)

Question:

After reviewing the section on Civil Rights, I believe that we are required to submit a certification form to OCR. I went to the website but am not sure where to find this form. Could you please advise?  

Answer:  


School Districts are exempt from submitting the certification form to OCR.


Question:

 After reviewing the section on Civil Rights, I believe that we are required to submit a certification form to OCR. I went to the website but am not sure where to find this form. Could you please advise? 

Answer:  

School Districts are exempt from submitting the certification form to OCR. 


collapse Question Title : Egrants Help ‎(2)

Question:

Where can I find assistance with the Egrants application?  

Answer: Please refer to the COVID-19 School Health and Safety Grants FY20-21 site for assistance with your grant application.   


Question:

I just tried to link my egrants account and keystone account to gain entrance to the PA commission on Crime and delinquency and it won't accept my username and password. Help! 

Answer:

You may have an alternative login that was used previously.  Please contact the Egrants Help Desk at 717.787.5887, 800.692.7292 or by emailing RA-eGrantsSupport@pa.gov. 

collapse Question Title : Eligible Expenses ‎(3)

Question:

In reviewing the funding announcement and grant guidelines, I have some questions related to eligible expenses. Would the following items be eligible expenditures? (under the category - other health and safety programs, items or services necessary to address the covid-19 disaster emergency) 

Loss of Food Service Fund (March-June 2020) Expenditures related to Food Services provided to low income students (Breakfast and Lunch program) during the COVID-19 School Closure, and continued program during summer months 

Answer:

The short answer to your question is yes -- if an applicant feels that an expense would fit within the seven eligible categories, including (7) Other health and safety programs, items or services necessary to address the COVID-19 disaster emergency, you can provide that justification within the Budget Justification box located in the budget detail section of Egrants.  Additionally, please note the guidance below: 

The CARES Act requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. 

The "most recently approved" budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. 

Question:

I have a question in regards to the COVID-19 School Health and Safety Grant and eligible expenses.   

As most school districts who had to respond to the pandemic and quickly close schools, we needed to implement distance learning ASAP.  To comply with our Continuity of Education Plan, we decided to implement a 1:1 initiative for students meaning each student would receive their own district laptop.  For this to be possible, the district did not have a million dollars, in their back pocket, to spend immediately so we were able to pay this amount over 5 years.  Are we able to use this grant to pay down the amount needed for laptops for each student? 

Answer: 

Yes, that is an allowable expense, so long as it is expended during the project period of March 1, 2020 and October 30, 2020. 


Question:

Would the contracting of security personnel to monitor visitors and temperatures be approved under the following?: 

(7) other health and safety programs, items or services necessary to address the covid -19 emergency.   


Answer:  

Yes. 



collapse Question Title : Eligible Programs ‎(1)

Question:

As long as funds are expended under the 7 eligible categories, are use of funds restricted to K-12 activities or may they may be used in IU early child education or IU adult education programs?   

 

Answer:

Funding is to be used by the school entity to primarily support items or services necessary to address the COVID-19 Disaster Emergency for K-12 activities. 


collapse Question Title : ESSER PDE Funding ‎(1)

Question:

I was just notified of the COVID-19 School Health and Safety Grant for public schools this morning. My question is, we are applying for the ESSERS (Elementary and Secondary School Emergency Relief Fund) Grant via the Department of Education. Are we able to apply for this grant through PCCD or is that considered double dipping? I could not find a definite response in the FAQ.  

 

Answer:  

Yes, an eligible school entity under Act 30 is eligible to apply for the COVID-19 School Health and Safety Grants, and it is not considered double-dipping.  School entities should make every effort, however, to coordinate the use of their COVID-19 related funding streams to ensure their maximum use within the time frames allotted and meet the parameters of their grants. 

collapse Question Title : Funding ‎(3)

Question: 

If new technology purchases will be made during the grant period to facilitate/enhance remote learning, but will maintain utility beyond the grant period and our school's physical closure, should these expenses be prorated, or listed at 100%? 

 

Answer:


100% of all expenses must be incurred during the project period (March 1-October 30, 2020).  Use of an item after the project period closes is completely acceptable. 


Question:

Related to the PCCD CARES Act, can you provide a funding source code for tracking and reporting of expenditures? 

 

Answer: 

I would advise you to refer to the funding information contained in your Award Letter when you receive it.  It will include the federal award and CFDA number.  How you choose to track the funding is dependent upon your accounting system. 


Question:

I was working on our application yesterday and I saw that the expenses are to be made by October 31, 2020. I was wondering if you had information on how the grant money would be received. Will we receive the money up front, or do we need to pay the costs first, and submit for reimbursement? Any information on this funding that you can provide would be greatly appreciated. Thank you. 

Answer: 

The project period is from March 1, 2020 to October 30, 2020.  Funding will be received up front, but all expenses must be incurred within the project period (i.e., March 1, 2020 to October 30, 2020).  Per the CARES Act, any funding remaining after that date must be returned to PCCD for remittance back to the US Treasury. 



collapse Question Title : Indirect Costs ‎(1)

Question:

Is a school entity permitted to include an indirect cost (at a federally negotiated/approved rate) as part of its grant budget? 

Answer:

 

Since funding for the COVID-19 School Health and Safety Grants is from federal CARES Act funding, PCCD can accept a federally approved indirect cost rate. 


collapse Question Title : Procurement ‎(3)

​Question:

The information regarding the funds states the federal money must be allocated/used between March 1 and October 30.  Does this mean the purchase must be received and paid for within that time period or just encumbered. There is concern items have been ordered and encumbered, but because of demand and availability, may not be received and paid for until after October 30.   

Answer:

Purchases must be paid for by 11:59 pm on October 30, 2020.  Unlike other funding streams where the funds need only be  obligated by the project period end date, these specific funds have to be expended, not just obligated by the project end date. 

Question:

 If we are using existing contracts, to add services resulting from covid 19 emergency, how do we reflect that in the procurement details section?  

For example: we will need to add transportation services/runs in order to social distance our students. We plan to utilize our existing contractors, therefore this specific service was not bid….? 

 

Answer:  If the amount will exceed the Simple Acquisition threshold of $10,000 and you will not be using a competitive process to select the vendor, you will need to complete the Procurement Details section of the application by answering yes, to question number 1, completing the grid in question 3, selecting sole-source as the procurement method and fully responding to questions 4.1 through 4.8.  Please let me know if you have additional questions. 


Question:

Hello, 

Does purchasing from a contract such as COSTARS, which has already been bid, meet the requirements for "Small-Purchase Procurement" requirements? 

Answer:

Yes, utilizing a purchasing network such as COSTARS does meet the qualifications for Small Purchase Procurement.  We do request you include the contract number in the Justification section of the budget category applicable to the contract.  

collapse Question Title : Program Activities ‎(1)

Question:

 Also, I was wondering if there is any additional guidance or a FAQ being created concerning the allowable program activities? Specifically, I am wondering what types of programs/services would fall under #7? 

(7) Other health and safety programs, items or services necessary to address the COVID-19 disaster emergency. 


Answer:

If a program or service is related to addressing the COVID-19 disaster emergency and it’s not listed in Items #1-6, then it would fit into this category.  If you feel that an item/service/program would fit into this category, please provide a justification in your budget justification section. 

collapse Question Title : Project Modifications ‎(1)

Question:

Our District is wondering because of the quick grant application due date of 6/30, are we able to change the dollar amounts of our program activities after the grant is submitted?  We are doing our best to nail down dollar amounts, but as stated already, wanted to know if there was any flexibility after the fact. 

Answer:  

Yes, school entities may submit a PMR at any time to revise their budgets. 


collapse Question Title : SAM registration ‎(2)

Question:

We are in the process of applying for a SAM identification number. I was told that I could submit our grant application without it and provide the information when it is received, however I cannot submit without marking the Federal Transparency Act Certification section complete and I cannot mark it complete without that number. Can you provide assistance 

Answer: 

 

You can put all “9’s” in the DUNS number section.  Also, you will need to enter a date in the past for the SAM expiration date. 


Question: 

Do I need to have a DUNS and SAM Identification number to receive a grant? 

 

 

Answer:

Yes, school entities must have a DUNS and SAM Identification to receive a grant due to federal funding requirements.  PCCD recognizes that it may take a few weeks to successfully register in SAM.  Regardless, you can still apply for the grant at this time and register with SAM now.  You can provide PCCD with confirmation that you registered and you registration expiration date once the information once it is received.  Please email the RA-CD-SSSC@pa.gov resource account directly for additional assistance with DUNS/SAM inquiries.


collapse Question Title : Signature Page ‎(4)

Question:

 May the signature page contain electronic signatures? 

Answer:

  

An electronic signature such as Adobe Sign is acceptable as well as a wet signature that is scanned and emailed. 


Question:

What address can I overnight (sent via FedEx or UPS) the signature pages to.  Also, If you receive them on Tuesday June 30th, is that OK.  I am completing the applications for 10 charter schools.


Answer:  


Once the board members have provided their signatures, a scanned copy of the signature page can be uploaded in the Required Attachment section as part of the application or can be emailed to: ra-cd-grantsigs@pa.gov 



Question:

We are in the process of applying for a COVID-19 Safe Schools Health and Safety Grant and have a question on the signature page.  Can the attesting officer be the Board Secretary or does it have to be a board member?  Is the APPROVED AS TO FORM AND LEGALITY: necessary since we are not going thru our local government? 

Answer: 


You only need two signatures.  The righthand side of the signature page can be signed by the head of the organization or an official with documented signature authority (e.g., superintendent for school districts; CEO for charter schools; etc.).  Another official of the organization must sign as the Attesting Officer attesting to the authenticity of the authorized official’s signature (e.g., business manager for school districts, etc.). 


Question:

Does the Counsel/legal rep. needs to sign this page also?

Answer:

No, your counsel or legal representative does not need to sign this page.  This page must be signed by the head of the organization or an official with documented signature authority (e.g. superintendent for school districts; board president or vice president for charter school; etc.).  Another official of the organization must sign as the Attesting Officer attesting to the authenticity of the authorized official’s signature (e.g. business manager for school districts, board secretary or treasurer for charter schools, ).


collapse Question Title : Sole Source ‎(1)

Question:

 We would like to allocate some of our funds for architectural services related to the modification of classroom spaces. Considering the timeframe in which the work of modifying classroom spaces must be completed, the district didn't have time to bid this work out and is using an on-call contractor. Am I correct that this would fall under one of the four sole source circumstances: "The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation"? 

Answer:


 Yes, that is a viable reason to submit a sole source. 



collapse Question Title : Subrecipient ‎(1)

Question:

 Hi-trying to get clarification on subrecipients.  Not every vendor or contractor who would perform work or provide items under this grant project is considered a subrecipient, correct?

Answer:

 Correct, an applicant passes grant funds through to a subrecipient to carry out a portion of the project.  A contractor is providing goods and/or services procured by the applicant. 


collapse Funding Announcement Title : Endowment Act - Child Advocacy Centers ‎(2)
collapse Question Title : Allowable Expenses ‎(2)

Question:

Good morning. Can you clarify if my school entity can apply for funds to cover my school counselors salary in the 2020/2021 SY to do counseling as a result of COVID-19 emergency, as it relates to students in food shortage, stressful housing situation, parent employment changes..etc. I am looking at categorizing this under section 24 P.S. s 13-1312-B(b), (5) providing mental health services and supports, including trauma-informed approaches for students impacted by the covid-19 disaster emergency. We are currently providing these services. 

Answer:  

Yes, that is applicable.  However, please note that the CARES Act requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation.  

   

The “most recently approved” budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. 



Question:

Would the replacement of carpet with laminate flooring (easier to clean and sanitize) be an appropriate request for this funding? 

Answer: 

If an applicant feels that an expense would fit within the seven eligible categories, including (7) Other health and safety programs, items or services necessary to address the COVID-19 disaster emergency, you can provide that justification within the Budget Justification box located in the budget detail section of Egrants.

collapse Funding Announcement Title : Endowment Act - Treatment Training 2021 ‎(4)
collapse Question Title : Eligibility ‎(2)

Question: Our organization has a current  EA-TT TF-CBT 2019 grant that was extended into 2021 due to COVID.  I have reviewed the Notice and the FAQs and do not see any information that precludes us from eligibility.  However, I wanted to double check -  Are we eligible to apply for the current EA- TT 2021 TF-CBT grant that will start July 1, 2021?

Answer: Yes, you are eligible to apply for the Endowment Act – Treatment Training funding announcement that is currently open.

​Question: In regards to the Endowment Act-Treatment Training grant, it states that the grant "supports the training of medical and mental healthcare providers" as well as to "therapists previously trained". Will this grant also apply to staff at a correctional facility who are titled as "Treatment Specialists" and "Director of Treatment Services" and do not hold a healthcare or therapist title? Our staff at the correctional facility offer trauma-informed programming to victims of sexual assaults as well as work as case managers to those same victims. I feel that the victim population we have here could benefit from this grant, but I need to be certain that we qualify. Thank you for your time.

Answer: The Endowment Act limits funding to 'training of persons…to treat victims of child sexual abuse.'  PCCD and the CACAC has limited this training to evidence-based programs/practices that treat victims/survivors of child sexual abuse.  Since the law does not speak to the credentials of the person providing treatment, there does not appear to be any limitation in that regard.  However, most evidence-based programs do require a certain level of expertise to administer, so applicants should provide justification/explanation in their application as to the type of training program sought and indicate if the staff receiving it (and thus eventually providing the service) are eligible to do so.

collapse Question Title : Indirect Costs ‎(1)

Question: We are preparing an application for the above-referenced training solicitation.  Are we allowed to charge indirect costs on this grant budget?

Answer: Indirect costs are allowed to be included in the budget for this funding, however please include detailed information in the justification section of what costs are included in the indirect cost rate and how they specifically relate to the proposed project.

collapse Question Title : Target Population ‎(1)

Question: The funding announcement states that proposals shall be administratively rejected that include training that will be used with persons who have committed sexual offenses.

Does this include youth who have acted out sexually and may have been adjudicated delinquent?

Answer: Endowment Act funding cannot be used for any trainings or services targeted towards any individual that has committed a sexual offense.  This includes youth who have acted out sexually and may have been adjudicated delinquent.”

collapse Funding Announcement Title : ESSER School Health and Safety Grants FY20-21 ‎(34)
collapse Question Title :  ‎(1)

Question: 

 

A question I have is on the ESSER Equitable Services page.  Question 1.2 states: Number of Nonpublic Institutions within the LEA’s district”.  My questions is if we have zero Nonpublic schools within our district footprint, are we exempt from providing an allocation?  The way that question is worded made me question it. 

 

Answer: 

 

The question was updated to as follows: 

Number of Nonpublic Institutions the LEA provides services to? This should be the number of Affirmations of Consultation attached to this section as requested in question #1.3 below. Section 18005 of the CARES Act requires school districts that receive Elementary and Secondary School Emergency Relief Funds (ESSERF) provide equitable services in the same manner as provided under Section 1117 of ESEA, which means in in the same manner as equitable services are provided in Title I, Part A. 

collapse Question Title : Affirmation of Consultation ‎(2)

​​Question: 

 

Can I use the affirmations I've recently completed when applying for PDE grants? 

 

Answer: 

 

Previous affirmations may not be used for this grant application. New affirmations are required. 

Question: 

 

Is a new specific nonpublic affirmation form for the new ESSER School Safety Grant available? 
If so can you please tell us where to find it? 
If not, can you please advise which one to use? 

 

Answer: 

 

The Affirmation of Consultation is included as a part of the ESSER Equitable Services Section in Egrants.  The LEA is required to submit a signed copy of the affirmation form for each nonpublic school.  

collapse Question Title : Allocation ‎(1)

Question: 

What is the amount that our district could be awarded for this grant? I don’t see in the grant application any reference to funds. 
 

Answer: 

 

The total allocated amount for each school district is listed in Appendix A of the Funding Announcement  

collapse Question Title : Budget ‎(1)

Question: 

 
I am working on my ESSER Health and Safety grant application.  Do you suggest that I do Agency or Pass through budget? 

 

Answer: 

 

School districts that are applying for ESSER School Health and Safety Grant funding should be submitting Agency budgets.  

collapse Question Title : Budget Detail ‎(2)

​Question:

I did not see information that would indicate where to appropriately code the non-public share of the budget funds.  However, in the grant announcement in references on page 6 to enter the Equitable Services amount in the correct budget category and properly name it as Equitable Services. Our Non-Public Schools are using this for items that would constitute supplies so I have entered their share into the Supplies Category and named it as Equitable Services so it is clearly distinguishable.  Is that correct?

Answer:

That is correct, we are asking that what you plan to purchase is placed in the correct budget category. 

​Question:

1. Personnel - when adding position and name - regarding name: Are we being asked to give an individual's specific name? or a title to that position? 

2. For nonpublic school equitable services  - are we required to put in each non pubs specific request or general requests?


Answer:


 1. Generally, names and titles should be added within the personnel section. 

2. A general explanation of each non-pubs request should be included. 


collapse Question Title : Due Date/Time ‎(3)

Question:

As a follow-up to this email, are the start and end times for the grant 3/1/2020 to 10/30/2020 or have the deadlines been extended? Also should this grant be tracked separately or be combined with the first allocation of the PCCD Health and Safety Grant? I just want to make sure we do our reporting correctly. 

Answer:

The project dates for the original COVID-19 Health and Safety grants was 3/1/2020 - 10/30/2020. There was no extension for this project. This project should have been completed with all fiscal and program reports being submitted by 11/10/2020. 

 The project dates for the ESSER School Health and Safety Grants are 3/13/2020 - 9/30/2022. This is a separate project and should be tracked and reported on as such.  

Question:

Hi.  I received an email notification with a press release dated 10/27/20 that indicated funding for 20-21 School Safety and Security grants were posted but when I clicked on the link the new grant had a June deadline which was very confusing.  

Can you send info or a link that includes correct deadline for this announcement that was just released?  

Answer:

The application deadline for the ESSER School Health and Safety Grants is Wednesday, January 6, 2021. However, we advise submitting your application as soon as possible since we will be processing applications as they are received.

Please follow the link below to the ESSER School Health and Safety Grants FY20-21. ttps://www.pccd.pa.gov/schoolsafety/Pages/ESSER-School-Health-and-Safety-Grants-FY20-21.aspx

Question:   

When is my ESSER grant application due?

 

Answer:  

 

ESSER School Health and Safety Grants FY20-21 applications are due by 11:59pm Wednesday, January 6, 2021. However, we advise submitting your application as soon as possible since we will be processing applications as they are received.  For more information on the requirements of the application and guidance on how to complete an application in the PCCD Egrants system, please see the ESSER School Health and Safety Grants FY20-21 webpage.

collapse Question Title : Eligible Applicants ‎(1)

Question:

Allocations for public charter schools are not included in Appendix A of the November 2, 2020 announcement.  Please advise where these allocations are identified.

Answer:

This funding announcement is open to eligible school districts ONLY.

collapse Question Title : Eligible Expenses ‎(6)
Question:
 
Is personnel overtime or additional staffing due to the COVID-19 emergency an eligible category for this grant? 
 
Answer:
 
All funding must be used in accordance with 24 P.S. §13-1312-B(b).  Items or services noted in subsection (7) of 24 P.S. §13-1312-B(b) may also refer to programs, items or services allowed by the CARES Act Section 18003(d)(1) through (d)(12).  The justification should include how personnel overtime or additional staffing costs are necessary to mitigate the effect of COVID-19. 

Question: 

 

We desperately need vans to deliver food for our students. I have 2 questions. 

1. Can we purchase a van or two through this grant? 
2. If yes, must we keep them for 10 years? 

 

Answer: 

 

1.  All funding must be used in accordance with 24 P.S. §13-1312-B(b).  Items or services noted in subsection (7) of 24 P.S. §13-1312-B(b) may also refer to programs, items or services allowed by the CARES Act Section 18003(d)(1) through (d)(12).  Please provide an appropriate justification as to how the purchase of the vans mitigates the impact of COVID-19. 

2.  Applicants must follow the Property Standards guidelines in the federal Uniform Administrative Requirements for Federal Awards (2 CFR § 200.310 through 2 CFR § 200.316) and the property records and disposition guidelines in PCCD’s Applicant’s Manual. 


Question:

My school district has asked to continue school safety assessments during the COVID pandemic as we returned back to school. Do you know if the State has continued assessments or has it officially been on hold? Also aspects of the assessments can not be evaluated due to COVID ie, lunches, can that be waived or supplemented later? 

Answer:

All funding must be used in accordance with 24 P.S. §13-1312-B(b).  Items or services noted in subsection (7) of 24 P.S. §13-1312-B(b) may also refer to programs, items or services allowed by the CARES Act Section 18003(d)(1) through (d)(12) 

School districts will need to provide a justification as to how the assessment would impact the mitigation of COVID-19. 


​Question:

With the recent release of additional funds, I am wondering if we can use our district portion to increase the daily rate for substitute teachers? We are struggling on a daily basis to fill classrooms for absent staff members. I could see this potential falling under the grant requirements as "items of services necessary to address the COVID 19 disaster emergency."

Answer:

All funding must be used in accordance with 24 P.S. §13-1312-B(b).  Items or services noted in subsection (7) of 24 P.S. §13-1312-B(b) may also refer to programs, items or services allowed by the CARES Act Section 18003(d)(1) through (d)(12).  The justification should include how raising substitute teachers salaries will mitigate the impact of COVID-19.


Question:

I have a non public that has already purchased chromebook charging carts, they want to know if it would be possible if we could reimburse them the costs for their portion of the non public funds?

Answer:

The start date for this project is March 13, 2020. ESSER funds may be used to cover any allowable expenditure incurred on or after March 13, 2020 following approval of the submitted application.

Question:

I am wondering if the funds the School District will receive through the School Safety and Security Commission may be used to offset cyber school costs?

Answer:

All funding must be used in accordance with 24 P.S. §13-1312-B(b).  Items or services noted in subsection (7) of 24 P.S. §13-1312-B(b) may also refer to programs, items or services allowed by the CARES Act Section 18003(d)(1) through (d)(12).  Section 1312-B(b)(6) refers to the purchasing educational technology for distance learning to ensure the continuity of education. A justification will need to be provided regarding how cyber school costs will assist the district in mitigating the impact of COVID-19.

collapse Question Title : Eligible Programs ‎(1)

Question:

I have a question regarding the ESSER grant.  Can this money be used to pay for after school tutoring?  Our district is using a hybrid method for instruction, and our students are struggling academically.

Answer:

All funding must be used in accordance with 24 P.S. §13-1312-B(b).  Items or services noted in subsection (7) of 24 P.S. §13-1312-B(b) may also refer to programs, items or services allowed by the CARES Act Section 18003(d)(1) through (d)(12).  Section 18003(d)(11) refers to Planning and implementing activities related to summer learning and supplemental afterschool programs, including providing classroom instruction or online learning during the summer months and addressing the needs of low-income students, students with disabilities, English learners, migrant students, students experiencing homelessness, and children in foster care.  Please refer to the CARES Act for more information.

collapse Question Title : Equitable Services ‎(11)

​Question:

A question I have is on the ESSER Equitable Services page.  Question 1.2 states: Number of Nonpublic Institutions within the LEA’s district”.  My questions is if we have zero Nonpublic schools within our district footprint, are we exempt from providing an allocation?  The way that question is worded made me question it.  I appreciate you taking the time to help me out. 

Answer:

School Districts must follow the guidelines set with the Pennsylvania Department of Education(PDE) regarding the nonpublic schools that are eligible to receive funds through ESSER School Health and Safety Grants FY20-21.  Please consult PDEs Guidance on Calculating and Administering Equitable Shares Reservations.  The text of the question has been revised in Egrants to provide a clearer understanding of the information that is needed. 

Question:

Regarding the newly released PCCD grant with ESSER funds, for the non-public equitable share, while there are 4 non-publics in the district, only one is eligible for Title I funding 

Two of the other schools do not have low-socioeconomic students, so they are not participating in Title I or the ESSER grant. 

The last school does not want to participate in any Federal funding. 

When completing the Equitable Services section, should I indicate one school and then add just that school? I have already spoken with that principal and sent her the Affirmation of Consultation form.

Answer:

Yes. Please have the non-public school that is eligible for the funding complete the certification. The completed Affirmation form will  need to be added to the ESSER Equitable Services Section of your grant. 

Question:  

How can a nonpublic school view a school district’s ESSER application? 

Answer:  

The school district can click the View Contract button on the Application Summary page in Egrants to generate a PDF document of the application which can be provided to the nonpublic school. 

Question: 

 

The first section asks about the number of non-public school districts within our District, of which we have none.  The second section asks to list the non-public institutions within our District, which would also be none.  However, I noticed that on the announcement letter that was released, my district has a non-equitable share allocation listed.  The directions on the page seem to contradict the letter in terms of how to calculate the allocated share.  Are we to determine the amount based upon non-public schools within our district boundaries (like we do with Title II and IV), or are we to calculate the allocation based upon our number of low-income students at non-publics regardless of where the school is located (like we do for Title I)?   

 

Answer: 

 

Please follow the guidance in the Equitable Services section in egrants and copied below: 

An LEA receiving ESSER funds will provide equitable services to students and teachers in nonpublic schools as determined through timely and meaningful consultation with representatives of nonpublic schools.  The nonpublic equitable share should be calculated and based on the 2019-20 low income students of nonpublic schools that participated in 2019-20 Title I, Part A programming. 

  • Section 18005 of the CARES Act requires school districts that receive Elementary and Secondary School Emergency Relief Funds (ESSERF) provide equitable services in the same manner as provided under Section 1117 of ESEA, which means in in the same manner as equitable services are provided in Title I, Part A. 

  • The equitable services provided to nonpublic school students and teachers should be determined in consultation with nonpublic school representatives. School districts may provide services directly or may contract with a public or private entity after following the appropriate 
    procurement procedures to deliver the services. 

Question: 

We are allotted $161,149  (LEA share ESSER Funding), and the non-pub share is $1,449. 
 
1. Is the non-pub share of $1,449 taken from the $161,149? 

2. We have three (3) non-pub schools (Catholic) in the district, would the $1,449 be divided between the 3 non-pub schools? Or, can it go to one of the three? 

 

Answer: 

 

1.  The $1,449 is taken from the $161,149. 

2.  Equitable services should be distributed similarly to the way that school districts distributed the funding that was received from PDE.  Section 18005 of the CARES Act requires school districts that receive Elementary and Secondary School Emergency Relief (ESSER) funds to provide equitable services to local nonpublic schools. School districts should refer to PDE’s Equitable Shares Guidance for more information on this process. 

Question:  

Pease provide some direction on the non-public's equitable share and how this is entered into the grant. 

 

  1. Does the nonequitable share amount listed in the funding announcement get treated like a pass through the school district? 
  2. On the Main Summary Page, the non-public is not a school district, so do I list them as a recipient? 
  3. Do I have to list the non-public entitled to ESSER funds as a sub-recipient and does the district have to manage their portion?   

 

Answer: 

The nonpublic school should not be listed as a recipient agency since the funds don’t simply pass-through the district.  The equitable services costs should be entered as a separate line item in the correct budget category and clearly identified as equitable services costs.   

Question: 

 

 For our district’s grant, I am having trouble determining the per poverty pupil allocation for the equitable share to non public schools.  I have numbers for how many poverty students, but without the per pupil allocation I am stuck in my attempts to determine how much each school would be entitled to.  Are you able to provide guidance? 

 

Answer: 

 

Section 18005 of the CARES Act requires school districts that receive Elementary and Secondary School Emergency Relief (ESSER) funds to provide equitable services to local nonpublic schools. School districts should refer to PDE’s Equitable Shares Guidance for more information on this process.   

 

Per student equitable shares are based on the total number of low-income nonpublic school students  and the ESSER nonpublic equitable share per district.  The total  amount for ESSER nonpublic equitable shares is listed in the funding announcement on PCCD’s website. The amount will be calculated in the Equitable Services section in Egrants. 

​​Question: 

Does this grant just require reaching out to the Catholic schools again for that non-public affirmation Form That We’ve had to do when we’re doing the grants  on the Egrants PDE website ? Very time-consuming effort.

Answer: 

The ESSER School Health and Safety Grants FY20-21 requires that each school district follow the equitable share guidelines set forth by the Pennsylvania Department of Education (PDE).  All nonpublic schools that are eligible should be contacted for this funding announcement. Each School district is required to complete the Affirmation of Consultation form that is found in the ESSER Equitable Services Section in Egrants 

Question: 

 

Regarding the PCCD Grant-  ESSER School Health and Safety Grants FY20-21.  We do not have any non-public schools within our district boundaries.  However, we do have two just outside the lines that we provide services for students.  The ESSER Equitable Services section asks several confusing questions about this.  How do we answer those questions if the non-public is NOT within our LEA but we provide services to the non-public? 

 

Answer: 

 

School Districts must follow the guidelines set with the Pennsylvania Department of Education(PDE) regarding the nonpublic schools that are eligible to receive funds through ESSER School Health and Safety Grants FY20-21.  Please consult PDEs Guidance on Calculating and Administering Equitable Shares Reservations.  The text of the question has been revised in Egrants. 

Question:

Can you confirm that this grant is to follow the 19-20 non-public summary?  In other words, our share is based on what we shared at that time, correct?

If a non-public did not participate in T1 during the 19-20 school year, are we are required to invite them again at this time as we did with the first ESSERf grant application?

Answer:

Equitable services should be distributed similarly to the way that school districts distributed the funding that was received from the Pennsylvania Department of Education (PDE).  Section 18005 of the CARES Act requires school districts that receive Elementary and Secondary School Emergency Relief (ESSER) funds to provide equitable services to local nonpublic schools. School districts should refer to PDE's Equitable Shares Guidance for more information on this process.  Nonpublic school shares are found in Appendix A of the ESSER School Health and Safety Grants FY20-21.

All schools that were eligible under the ESSER Fund through the PDE are eligible for funding through PCCDs ESSER School Health and Safety Grants FY20-21 and must be consulted for this application

Question:

Under this newest grant announcement, I see equitable services apply.  Are we to treat this like we would under Title I where we provide services for not only a non-public school within our boundaries, but also for schools outside our district where our students may attend?  Also is there an affirmation of consultation form we will need to have completed for this grant?  Please advise.  Thank you.

Answer:

Equitable services should be distributed similarly to the way that school districts distributed the funding that was received from PDE.  Section 18005 of the CARES Act requires school districts that receive Elementary and Secondary School Emergency Relief (ESSER) funds to provide equitable services to local nonpublic schools. School districts should refer to PDE's Equitable Shares Guidance for more information on this process.

There is an Affirmation of Consultation that is included as a part of the ESSER Equitable Services Section in Egrants.  Each nonpublic school will be required to submit a signed copy of the affirmation. 

collapse Question Title : Equitable Services Attachments ‎(1)

Question:

In regard to the nonpublic section of the grant application and the uploading of nonpublic school Affirmation of Consultation forms, are we able to upload the same Affirmation of Consultation forms that we collected for our other ESSER grant we worked on over the summer?  They are the exact same forms with the same nonpublic schools involved. 

Answer:

The Affirmation of Consultation is included as a part of the ESSER Equitable Services Section in Egrants.  Each nonpublic school will be required to submit a signed copy of the affirmation based on the current funding announcement, ESSER School Health and Safety Grants FY20-21. 

collapse Question Title : Low-Income Non-Public Students ‎(1)

​Question: 

Under question 2: It states to add “ Total Low-Income Nonpublic students. 

  

Then in question 3: It states to add “Nonpublic students in this building”. 

Does this mean the Low-income student numbers or the School full enrollment number?


Answer:

 

Question 3 is asking for the number of nonpublic low-income students in the nonpublic school building you are providing information for to determine the equitable share. 

collapse Question Title : Non-Public Shares ‎(1)

​Question:

 It states that the LEA share is $653,852 and the non-public share is $15,339.  Does that mean the district share is actually $638,513?


What is the formula and process for equitable distribution of funds to the non-public schools.  How do we determine a cost per non-public building? 

A. Is the non-public portion included in the district application or do they complete a separate application.  I don’t remember there being a non-public section in any of the PCCD grant applications that we have completed? 

B. Are the funds for non- public schools in our attendance boundaries or do the funds follow a student like Title 1? 

C. Are there consultation documents that need to be filled out? 


Answer:


1. Yes, the total application amount would be for $653,852, and the nonpublic portion of the total application amount would be $15,339.  

2. Funding is being distributed via the formula outlined in Act 30 of 2020. Act 30 provides that ESSER funding distribution is determined by the 2018-2019 average daily membership for each school district. 

  

A. There is only one application that needs to be completed. The non-public allocation  is listed in Appendix A. 

  

B. Section 18005 of the CARES Act requires school districts that receive Elementary and Secondary School Emergency Relief (ESSER) funds to provide equitable services to local nonpublic schools. School districts should refer to PDE’s Equitable Shares Guidance for more information on this process at Equitable Services Reservation Guidance (pa.gov) 

  

C.  Affirmation of consultation documents should be attached within Egrants for each participating non-public school. A blank form is attached in Egrants for your use. 


collapse Question Title : Procurement ‎(1)

Question:

If I purchase equipment that is $15,000 for cleaning, do I need to go out to bid?

Answer:

Yes. All procurement transactions shall be conducted in a manner that provides open and free competition. Grant recipients must follow the Procurement Standards as described in 2 CFR §200.320 and in PCCD's Applicant's Manual.

collapse Question Title : Project Dates ‎(1)

Question:

The project dates are listed as March 13, 2020 through September 2022, but the fully executed date is May 5, 2021. Must all funds be expended by the May date? If so, why would the grant run until 2022? 

Answer:

The ESSER subgrant contracts between PCCD and school districts must be fully executed on or before May 5, 2020.  Schools have until September 30, 2022 to expend the funding. 

Q&A text
collapse Funding Announcement Title : 2019-20 PACTT Competitive Funding Announcement  ‎(7)
collapse Question Title : Eligibility to Apply ‎(2)

​Question: I see multiple sites can apply for the 201-20 PACTT Competitive solicitation, but I recall it had to be different Federal I'd numbers.  Is this different this year?  We want to submit for a few but have the same fed I'd #.

Answer: For this funding announcement, eligible applicants include entities that are NOT currently PACTT Affiliates OR entities that were PACTT Affiliates at some point in the past but allowed their affiliate status to lapse.  Only one application may be submitted per non-affiliated provider.  Providers are regarded as separate and distinct sites/facilities. This allows multiple applications to be submitted from more than one established provider. For example, ARC, Inc. has four individual sites and each could submit an application for these funds. ii. However, ARC, Inc. would not be permitted to submit one combined application for funds for all four of its sites.

If an entity submits an application, the entity would only have one Federal Identification number and would not have different federal identification numbers for each site/facilities.  More than one application can be submitted for the same entity and that entity must be listed as the applicant agency.  On the line for Recipient Agency the entity name along with the site/facility name could be identified.

Question: Can a for-profit organization conducting training and employment-related services targeting the population to be served apply for this grant?

Answer: For this solicitation, eligible applicants can include both for-profit and non-profit licensed human service agencies that serve Pennsylvania's adjudicated youth in a community-based, out-of-home or probation setting within Pennsylvania.  The goal of these funds is to provide a fiscal incentive for residential, community-based, and/or juvenile probation office service providers to qualify to become PACTT Affiliates.  Current Affiliated programs do not include non-human service agencies, local school districts, intermediate units, post-secondary institutions, detention centers or private businesses. 

collapse Question Title : Impact and Outcomes ‎(1)

Question: Are you more concerned about the impact of the project/program or reaching the larger numbers of the audience?

Answer: The size of PACTT affiliates varies greatly, therefore no specific number of youth to be served has been established.  With regard to the impact of the program, the "Anticipated Impacts" of the program can be found on page 6, Section C of the funding announcement. If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

collapse Question Title : Impacts and Outcomes ‎(1)

Question: Is there a minimum for the # of youth being served in the project/program?

Answer: The types and size of PACTT affiliates varies greatly, therefore no specific number of youth to be served by a project or program has been established.  As outlined on Page 5, Section 5a of the funding announcement "All residential facilities, community-based, and/or juvenile probation office providers that are not currently PACTT Affiliates and serve primarily adjudicated delinquent youth are considered eligible to apply for these funds."

If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

collapse Question Title : Program Implementation ‎(1)

Question: I'm a grant writer and we're interested in applying for the upcoming PACTT funding cycle.

We've closely reviewed the RFP and noticed that this funding opportunity is specifically open to organizations that are interested in achieving "affiliate status." Once affiliate status is attained, what do organizations that have this status have to do in order to keep it?

Answer: Eligible applicants once awarded, and Affiliate status is attained, are expected to maintain Affiliate status.  Affiliates will work their assigned Adjudicated Youth Education Program Consultant in order to meet the required expectations of Affiliate status.  Please note, that awarded grantees are expected to commit to a quality implementation of their project, participate in an annual re-affiliation review, and to participate in the data collection activities set forth under the Research for Action program in conjunction with the County Commissioners Association of Pennsylvania.  Agencies found to not be fulfilling PACTT's affiliation standards are subject to removal of their status as an affiliate. 

collapse Question Title : Project Goals ‎(1)

​Question: Is this grant only for the purpose of applying for PACTT affiliation or is an actual project expected?

Answer: The goal of the PACTT solicitation is to provide a fiscal incentive for residential, community-based, and/or juvenile probation office service providers to qualify to become PACTT Affiliates.  Proposed applicants are expected to work through twelve months of the project period with the Bureau of Juvenile Justice Services (BJJS) PACTT Staff in order to meet benchmarks to become a PACTT Affiliate.  Applicants are to propose a project that will lead to the completion of PACTT Affiliation goal at the end of the twelve months, or prior to the end of the grant, if awarded.

collapse Question Title : Project Timelines ‎(1)

Question: Does the proposed project/program need to be active throughout the entire 12-month period?

Answer: With the exception of some academic programs that may not provide services over the summer months, PACTT related services traditionally operate throughout the year.  It is recommended that the proposed applicant clearly outline what portion(s) of its program will be "inactive" during the year and include what other parts of its program will continue to operate.

collapse Funding Announcement Title : 2020 PA Start Messaging Campaign (2020)  ‎(28)
collapse Question Title : Application Process ‎(1)

Question:

Should ad spend, such as social media boosting and digital ads, be included in the provided budget?

Answer:

It is up to the proposed applicant to add line items within the Budget detail section that will contribute to the success of the proposed project.  Applicants are to provide a detailed justification of each proposed line item.

collapse Question Title : Data ‎(1)

​Question:

Do you have analytics on the site now?

Answer:

PCCD does not have analytics information on the site at this time.

collapse Question Title : Egrants ‎(2)

Question:

Budget Detail?  Do I need to do anything here…I don't have access to that section.  I did several PCCD Grants in the past when I was with York County and we needed to show a budget…I'm guess we wait to see if we're awarded the funding?

Answer: 

Applicants are to enter a Recipient Agency in the Main Summary Page of the application in Egrants in order for the Budget Detail section to open.  For additional technical assistance or system questions, please contact the Egrants Help Desk at 717.787.5887, 800.692.7292 or by emailing RA-eGrantsSupport@pa.gov.  

Question:

I am not finding our Financial Officer in the "drop down" for the Main Summary page.  I know he is registered and I added him as a "Signatory".    I searched the link for "Additional contacts" and he is not found.  Any help in adding him would be greatly appreciated, as it is required to complete the application. 

Answer:

If your agency cannot add the appropriate individual in the Main Summary Section, please contact the Egrants Help Desk.  This individual might not have the appropriate roles within Egrants.  Please contact the Egrants Help Desk at 717.787.5887 or by email to RA-eGrantsSupport@pa.gov       

collapse Question Title : Eligibility to Apply ‎(2)

Question: 

West Chester University is interested in applying for the above-referenced funding opportunity.  The eligibility criteria includes:   Any private non-profit agency, any private for-profit agency, public agency, or unit of local government.  Does PCCD consider West Chester University to be a public agency.  

Answer:

As stated in the funding announcement, any private non-profit agency, any private for-profit agency, public agency, or unit of local government is eligible to apply.  It is up to the proposed applicant to determine if the applicant meets the criteria for this application.    

Eligible applicants must also:

  • Must have a Dun and Bradstreet Data Universal Numbering System (DUNS) number (https://fedgov.dnb.com/webform).  Time length to receive: 1-2 business days.  For more information, please call 1-866-705-571.
  • Must be registered with the System for Award Management (SAM), accessible online at https://sam.gov.  Time length to receive: 7-10 business days.

Question:

The research office at Temple asked us to make sure that proposals aren’t limited to one proposal per institution. Please let me know if that is the case.

Answer:

The PA Start Messaging Campaign solicitation is expected to award a total of $102,000 in Federal State Opioid Response funds to support this initiative.  PCCD expects to award one project to implement this initiative.  Proposed applicants can submit more than one application, however only one project will be awarded.

collapse Question Title : Eligible Activities ‎(4)

​Question: 

Is this grant award for the dissemination of PA Start materials in a geographic location? Are PA Stop materials included?

Answer: 

The goal of this prevention initiative is to implement a 60-90-day concerted dissemination effort within the Commonwealth in order to make the best use of taxpayer dollars.  It is up to the proposed applicant to describe the geographic location for the dissemination of the materials. 

It is expected that the PA Start Initiative will include the following: 

  • A website expansion and enhancement. 
  • Web Search Engine Optimization (SEO) and Social Media Integration. 
  • Expanded messaging materials to include new specific substance abuse issues as well as specific messages to diverse ethnic, socio-economic, and cultural communities.
  • Media distribution and public relations work to include a needs-based map to provide prevention messaging. 
  • Metrics and evaluation support in order to measure the success of the campaign.

PA Stop materials are not included in this solicitation.  

​Question:

Under project description where it states the PA Start Initiative will include the following:

  1. A website expansion & enhancement
  2. Website search engine optimization & social media integration
  3. Expand messaging materials to include new specific substance abuse issues as well as specific messages to diverse, ethnic, socio-economic, & cultural communities
  4. Media distribution & public relations work to include a needs based map to provide prevention messaging
  5. Metrics & evaluation support in order to measure success of campaign

Are the above a list of things that are being given to the grant award recipient in addition to the award money for dissemination of materials? I am unclear as to what this is in regards to.

Answer: 

The activities listed under the Project Description are the required activities that the project must include and proposed applicants must include within the project description.  These activities will not be provided to applicants.  

Question: 

Does PA Start have any social media profiles? If yes, which ones? Has PA Start ever run a digital advertising campaign on their social media profiles?

Answer:

The goal of this prevention initiative is to implement a 60-90-day concerted dissemination effort within the Commonwealth in order to make the best use of taxpayer dollars.  The PA Start initiative is a messaging campaign and does not have a social media profile.    

​Question:

Is there a priority geography within the state?

Answer:

It is up to the proposed applicant to describe the geographic location for the dissemination of the materials.

collapse Question Title : Fiscal ‎(1)

​Question:

My question is in reference to the third and fourth question in the Federal Transparency Act Certification section of the application.  For those of us who are going to propose utilizing a competitive bid process in order to provide the marketing campaign, I am just wondering how these questions should be completed.  I am assuming that question #3 regarding subrecipients receiving $25,000.00 or more would have to marked as “no” because if it marked as “yes” you are required to list the subrecipient/ contractor DUNS number and SAM registration date.  Without completing the competitive bid process, this information would not be able to be supplied as the subrecipient/ contractor has not yet been determined.  Since there is no alternative option to list Competitive Bid Process or Subrecipient/ Contractor not yet determined, this is my assumption and the agreements would just be considered a consultant (per the budget category), with the specifics to be determined after the competitive bid process is completed.

Answer:

The Federal Transparency Act Certification section within the application is in reference to a grant subrecipient agency, such as a pass-through agency, not a vendor hired to perform a service, act in a consultant capacity, or supply a product.

collapse Question Title : Funding Availability ‎(1)

​Question:

Are you only selecting one award recipient to receive up to $102,000?

Answer:

For this solicitation, PCCD expects to award one project to implement this initiative for up to $102,000.

collapse Question Title : PA Start ‎(2)

Question: 

Is there something that’s not working about the current campaign or is this just an expansion on the current campaign?

Answer:

This solicitation is an expansion of the current PA Start Messaging Campaign.   

Question:

Will Spanish language campaign materials and efforts be needed?

Answer:

It is up to the proposed applicants to describe the items needed for a successful implementation for the PA Start Messaging Campaign.


collapse Question Title : PA Start Campaign ‎(2)

Question:

Can you clarify use of the current PA Start messaging?  Are you looking for new creative or will visuals stay the same?

Answer:

The goal of this solicitation is the expand the current work PA Start Messaging Campaign.  It is up to the proposed applicants to describe how the proposed applicant will implement the expansion of the PA Start Campaign.

​Question: 

Our website designer would like to gain a better sense about what is meant about website expansion and enhancement. Would that mean editing and building out what already exists or starting from scratch?

Answer:

The goal of this solicitation is the expand the current work PA Start Messaging Campaign.  It is up to the proposed applicants to describe how the proposed applicant will implement the expansion of the PA Start Campaign.  Please also see Q10.

collapse Question Title : PA Stop Campaign ‎(1)

Question: 

Are we expected to leverage the PA Stop campaign?

Answer:

The PA Start Messaging Campaign will expand the work of the PA Stop Campaign and complete the prevention initiative circle by addressing problem or risky behaviors in youth before they begin.  

collapse Question Title : Performance Indicators ‎(1)

Question:

Performance indicators?  Do I have to do anything here…I couldn’t find any references to them in the application manual.  

Answer:

Applicants may include performance measures that are specifically related to the activities outlined in their application. However, applicants are not required to develop performance measures as part of their application. Applicants not submitting performance measures as part of their application will need to change the performance indicator section status in Egrants to “Complete” in order to submit their application.


collapse Question Title : Performance Measures ‎(1)

​Question:

What does PA Start hope to achieve with this campaign? Are there any defined KPIs (key performance indicators) that will be used for the campaign?

Answer:

The goal of the PA Start Messaging Campaign is to implement a 60-90-day concerted dissemination effort within the Commonwealth in order to make the best use of taxpayer dollars.  It is up to the proposed applicant to develop performance indicators within the application. 

collapse Question Title : Project Activities ‎(4)

Question:

Are we expected to develop creative assets with the intent of handing them off to you (i.e. we build out the website and then give you they keys; we create Facebook ads that we hand off to you by September 29) or do the deliverables need to run/be live between July 1 and September 29? Or do we do both? ( i.e.: run the campaign between July 1 and Sept 29 and then hand you all files/keys to the website on Sept 30)

Answer:

The Awarded project for this solicitation is expected to have both completed the project activities within the project period, as well as provide the provide all the deliverables to PCCD.  

Question:

Do you need all metrics and evaluation completed by September 29, or can that be done after the campaign has run?

Answer:

All proposed project activities are to be completed before the end date of the project period, September 29, 2020. 

​Question:

Will we be expected to communicate with/check in with an official from PCCD as we work on this project? Will we run deliverables by this person before running them live on the various media platforms?

Answer:

The awarded project is expected to have regular communication with the PCCD program contact.  The deliverables are to be approved by PCCD prior to the release on media platforms.  

Question:

We are interested in buying advertisements for PA STOP at our local supermarkets.  Can we purchase a year’s worth of advertising (July 1, 2020 to June 30, 2021) even though the grant cycle end Sept 29th.? We would essentially purchase a year’s worth of advertising up front instead of paying a monthly fee.

Answer:​

This solicitation is for the PA Start Campaign.  PA Stop is a different campaign, which focuses on the backend of prevention.   All proposed project activities for the PA Start Campaign are to be completed before the end date of the project period.  The project period for this solicitation is July 1, 2020 through September 29, 2020.  

collapse Question Title : Project Dates ‎(1)

Question:

Does the campaign need to be completed by September 29th? Or will it continue to run after that time? Do we need to have the creative assets developed before the start of the grant, or can we start to develop them after July 1 with the intent to start running them by August 1?

Answer:

Based on the availability of funds, the project start date will be July 1, 2020 and the project end date is Sept 29, 2020.  All proposed project activities are to be completed before the end date of the project period.  

collapse Question Title : Project Description ‎(3)

​Question:

Can you provide specific audience profiles and target demographic breakdowns? Partners; Profiles of clients/those affected that may be used for priority messaging and targeting.

Answer:

The proposed applicants are to describe in the Project Description section of the application, an implementation plan and the proposed methods the applicant intends to utilize in order to accomplish the proposed activities.  

​Question:

Are we looking to reach program users and partners with different messaging?

Answers:

Proposed applicants are to develop and describe an implementation plan which should include information on a target audience for the messaging campaign.  This information is to be provided in the Project Description of the application in Egrants.  

Question: 

You note SEO, are you speaking to backend technical SEO or frontend such as blog content, etc.? Or may we provide recommendations for both?

Answer: 

It is up to the proposed applicant to describe the proposed methods to complete the goals and Start Messaging Campaign.  This can include recommendations for SEO objectives of the PA.

collapse Question Title : Project Goals ‎(1)

​Question:

On the cover letter of this RFP, it says this messaging campaign is "intended to support, advocate, and supplement existing or future programming, targeting caregivers and influencers." Does that mean your existing programming (at PCCD)? Or does it mean a program that we are currently running in-house?

Answer:

This project is intended to support the existing programming or future prevention programming within the Commonwealth of Pennsylvania.  This can include prevention programming that is supported through PCCD funding or other prevention programs that are not PCCD funded.  

collapse Funding Announcement Title : 2020 Substance Abuse Education and Demand Reduction (SAEDR) – Youth Focus ‎(21)
collapse Question Title : Award Amount ‎(2)

Question 5:

Just for clarification, this grant allows us to apply for a grant that does not exceed the amount of $150,000?

Answer 5:

Yes. The maximum budget over the two-year grant period cannot exceed $150,000.

 

Question 7:

The funding announcement has $1 for amount announced. Do you know the expected award levels so we can create a budget?

Answer 7:

As stated in 2. Funding Availability of the funding announcement, budgets for the two-year project period cannot exceed $150,000.

 

collapse Question Title : Budget Detail ‎(1)
Question 16:
Is there a budget template that applicants can work from to prepare their response to the grant announcement?

Answer 16:
There is no template as budgets will vary depending on the research or evidence-based program chosen for implementation. Applicants are encouraged to read the PDF of the funding announcement for information on eligible expenses and guidance on completion of the Budget Detail section. PCCD does have a Budget Detail Walkthrough guide:

https://www.pccd.pa.gov/schoolsafety/Documents/Technical%20Assistance/Budget%20Detail%20Walkthrough.pdf.

Please note that this guide is specifically for School Safety and Security, but the Egrants screens and instructions will prove helpful in completion of the Budget Detail section in Egrants.


collapse Question Title : Continuation ‎(1)

​Question 13:

Section 6 of the Grant Announcement is for “Ineligible Program Activities and Expenses” and states that program continuation is not eligible for funding. The Agency I represent has a longstanding tradition of teaching 5th and 6th grade D.A.R.E. classes in the local School District and it was my initial intention to utilize any secured funding for the purpose of continuing these classes. If possible, any clarification on whether this application would be ineligible, which it sounds like may be the case, would be very helpful before I move forward with the application process.

Answer 13: 
Due to the competitive nature of this funding announcement, we are unable to answer questions about specific proposals. As stated in the funding announcement, program continuation includes sustaining an existing program.


collapse Question Title : Eligibility to Apply ‎(5)

Question 3:

I work at an organization that currently has a grant through PCCD’s Community Violence Prevention/Reduction funding. We would also like to apply for the 2020 Substance Abuse Education and Demand Reduction - Youth grant. Are we eligible?

Answer 3:

Yes. If you are on Community Violence Prevention/Reduction funding, you may apply for SAEDR as well. The Community Violence Prevention/Reduction funding is through the School Safety and Security Committee (SSSC).

Question 4:

Good Afternoon – We are interested in partnering with our SCA and their SAP Providers to apply for a county-wide implementation of the Blues Program. It appears that we are not eligible to be the applicant as we have a current grant that is funded under VDPP and not scheduled to end until 06/30/22. Can you confirm our eligibility status to be able to apply to support this program implementation?

Answer 4:

Applicant and Recipient Agencies currently receiving any OJP (formerly OJJDP) funds for any project or program must cycle off that money before July 1, 2021 to be eligible under this solicitation.

Question 8:
Is a single organization permitted to apply for funding under both the SAEDR Category 1 – Adult and the SAEDR Category 1 – Youth funding announcements?

Answer 8:
The SAEDR Category 1 – Adult and the SAEDR Category 1 – Youth funding announcements are two separate solicitations. Therefore, organizations otherwise meeting all eligibility requirements may submit one application for consideration under the SAEDR Category 1 – Adult funding announcement and another application for consideration under the SAEDR Category 1 – Youth funding announcement.


Question 9:

We were awarded the 2019 Substance Abuse Education (SAEDR) - Youth grant that expires 12/31/2021. Part of the first year was funded by SAEDR, the remainder including the balance for this year is funded by PCCD. Are we eligible to apply for this new grant?

Answer 9:
Applicant and Recipient Agencies currently receiving any OJP (formerly OJJDP) funds for any project or program must cycle off that money before July 1, 2021 to be eligible under this solicitation.


Question 10:
We are looking to apply for the SAEDR grant. It states that “Applicants that are currently receiving OJP (formerly OJJDP) funds that do not cycle off funding by July 1, 2021 will be rejected”; does this mean that we would not be able to apply for OJP funds in addition to this grant? Or does it mean that we can’t combine funds from both agencies for the same project?

Answer 10:
Applicant and Recipient Agencies currently receiving any OJP (formerly OJJDP) funds for any project or program must cycle off that money before July 1, 2021 to be eligible under this solicitation. This includes the SAEDR for Youth funding stream, as it is administered by OJP. Please reference the other Eligibility to Apply questions and answers as well.


collapse Question Title : Eligible Program Activities & Expenses ‎(1)

Question 6:

Also, what are the parameters of the grant? Can it be used in a school wide program (technology, books, PPE, etc.) or more targeted like Special Education, small group instructions, etc.?

Answer 6:

The projects must serve youth with research-based or evidence-based approaches to prevention, intervention, training, treatment, and education services to reduce substance use or provide resources to assist families in accessing these services. As stated in the funding announcement under Eligible Program Activities and Expenses, projects for SAEDR – Youth Focus funds may be targeted locally, regionally, or statewide, if those concepts are supported by research. PCCD requires all applicants to demonstrate that the proposed program is research- or evidence-based and a proven approach. See Appendix A for a description of what research and evidence-based programs (EBPs) are, as well as links to various program databases. See also Section 6. Ineligible Program Activities and Expenses.

 

collapse Question Title : Keywords ‎(1)

​Question 21:

The announcement states the following: Keywords – Applicants are required to select “Keywords” from the dropdown menu located on the Main Summary screen in Egrants. The required keywords are below. Applicants may also select other keywords that apply specifically to their application. Keywords: SAEDR, Evidence-Based, Research-Based, Substance Abuse, and Prevention. But when I go to enter the keywords in the dropdown menu, it will only accept one of them and there are five required ones listed. Which one should I enter? Or is there a way to get the application to receive all five?

Answer 21:
A minimum of one keyword is required. You can choose from those provided. The system should allow for multiple Keywords by selecting (checking the box) one in the dropdown menu then choosing “Add Keyword” and continuing that process until you have selected all the keywords you would like to add.


collapse Question Title : Procurement ‎(1)

​Question 20:

Does an applicant need to get prior approval from the PCCD to include SFP 10-14 training costs and program supplies as a noncompetitive procurement in a SAEDR category 1 proposal since Iowa State University is the only trainer available?

Answer 20:
Please reference the Applicant’s Manual for the procurement procedures: https://www.pccd.pa.gov/Funding/Documents/Applicants%20Manual/Applicant%27s%20Manual%20-%20Current%20Version.pdf 
The applicant would be required to complete a Sole Source document for review and approval by PCCD. The applicant should not expend funds prior to receiving written approval from PCCD.


collapse Question Title : Program Eligibility ‎(4)

Question 11:

Do we need to use one of the EBP's listed in this link: http://www.episcenter.psu.edu/ebp? Or can we create a project using a different EBP? If we use a different EBP, does it have to then become registered with EPIS and abide by its standards? Or is using an EBP completely optional, but if you use an EBP then it must be from the EPIS list?

Answer 11:
As stated in the funding announcement, projects must be research-based or evidence-based approaches to prevention, intervention, training, treatment, and education services to reduce substance use or provide resources to assist families in accessing these services. It is not a requirement that applicants choose an EBP that is supported by EPIS; however, if the applicant chooses a program that is supported by EPIS, the applicant will be required to work with EPIS to ensure a successful implementation.


​Question 12:

Wyman's TOP (Teen Outreach Program) is an EBP approved for use around sex education with youth. For use with SUD it is considered "promising". Would it be acceptable to propose doing this grant (2020 SAEDR Youth Focus) with TOP?

Answer 12:
Due to the competitive nature of this funding announcement, we are unable to answer questions about specific proposals. Funding can be used to support activities listed under 5. Eligible Program Activities and Expenses of this solicitation. If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. “make the case”) within the application.


​Question 15:

We would like to submit a proposal for a training pilot and want to know if you can tell us whether it would be considered for funding. It is not a continuation, but instead both a new and an expansion of current trainings that have taken place in the context of other programs. The Motivational Interviewing training pilot would be an expansion of MI trainings (depth of training, targeted drugs, and participants). We have been doing MI trainings for a number of years, but they were within the context and trainings for the prevention programs of Brief Alcohol Screening and Intervention for College Students (BASICS) and Cannabis Screening and Brief Intervention for College Students (CASICS) as well as more recently within the context of training for Screening, Brief Intervention, and Referral to Treatment (SBIRT). None of these MI trainings are as in depth as our proposed pilot and have been geared toward AOD staff (BASICS and CASICS) or health center clinicians (SBIRT). With the pilot, we would like to target student affairs staff, faculty, and students (peer educators and recovery allies). Would this be considered an expansion rather than a continuation?

Answer 15:
Due to the competitive nature of this funding announcement, we are unable to answer questions about specific proposals. New implementation applications must propose to implement a program that has not previously been implemented by the applicant or recipient agency. Expansion applications must propose to serve a new target population than that currently being served.


​Question 19:

Is the Promoting Alternative Thinking Strategies program eligible to be funded under the Youth SAEDR grant?

Answer 19:
Due to the competitive nature of this funding announcement, we are unable to answer questions about specific proposals. Funding can be used to support activities listed under 5. Eligible Program Activities and Expenses of this solicitation. If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justificati