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Q&A text
collapse Funding Announcement Title : 2019 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult ‎(2)
collapse Question Title : Eligibility ‎(2)

Question: Can a county government act as the pass through for a non-profit wishing to apply for this funding?

Answer: Per Section 5. Eligible Applicants (page 5) of the 2019 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult funding announcement, eligible non-profit organizations may apply for funds and may partner with a local government unit, but direct awards cannot be made to governmental entities. 

Question: Can you provide clarification on what is considered an expansion of a project?

Answer: For this funding announcement, an expansion is considered to include additional target population(s) or audience(s); geographical area(s); or a new program or programs.

collapse Funding Announcement Title : County Jail-Based Medication Assisted Treatment ‎(1)
collapse Question Title : Eligibility ‎(1)

Question: This funding announcement indicates funds are being made available to support counties seeking to increase opportunities to provide MAT in combination with Cognitive Behavior Treatment to individuals in county jails and upon release to the community. Does this mean only County Government Agencies are eligible to apply or are non-profit organizations serving this population eligible?  

Answer: Under this funding announcement, only county government agencies are eligible to apply.  A county may partner with a non-profit agency, as appropriate, for the implementation of the project.

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collapse Funding Announcement Title : Endowment Act - CAC and DVSO ‎(2)
collapse Question Title : Eligible Applicants ‎(1)
Question:  "We were recently awarded the 2-year Endowment Act Programs Assisting Victims grant opportunity. Does this disqualify us from applying for the August 16 Endowment Act opportunity, or is the Programs Assisting Victims a different type of Endowment Act grant altogether?
 
Answer:  "Agencies that currently have an Endowment Act – Child Advocacy Center or Endowment Act – Direct Victim Service Organizations grant are not eligible to apply for the Endowment Act – CACs & Victim Service Providers funding announcement.  The Endowment Act – Programs Assisting Victims is a different category under the Endowment Act funding, therefore your agency is eligible to apply for the current open funding announcement, Endowment Act – CACs & Victim Service Providers.
collapse Question Title : Minimum Funding Request ‎(1)
Question: The local CAC and victim services agency are working on an application for this grant, but we only planning to apply for funding to bring other Pennsylvania CACs or Victim Service Providers here to consult on best practices in improving coordination between CACs and Victim Service Providers.  We plan to apply for less than $9,000.
 
Would this be considered worthy of consideration or is it too little, given that PCCD plans to award approximately 10 grants of up to $50,000?

Answer: There is no minimum requirement in terms of this funding announcement.  We welcome applicants to apply for programs that meet the specifications of eligible program activities and expenses listed in  the funding announcement, not to exceed $50,000 over the two-year funding period.
collapse Funding Announcement Title : Endowment Act - Treatment Training ‎(7)
collapse Question Title : Certification Costs ‎(1)
Question: "All therapists receiving training under these funds will also be required to work toward certification through their respective developers.

Who assumes the cost of certification? If we are applying to provide training in an evidence-based treatment (that is not TF-CBT), would we need to figure certification costs into our budget? Or are the therapists or their agencies responsible for pursuing certification at their own cost?

Answer:  Costs for certification can be incorporated into your proposed budget.
collapse Question Title : County Collaboration ‎(1)
Question: Is it allowed to have a dual county initiative to enable a smaller county to receive TF-CBT training for their trained therapists?

Answer: Collaboration among several counties is allowed.
collapse Question Title : Eligibility ‎(1)
Question: So is the treatment training something a CAC can do or is it more of a Chapter application?   I am just thinking that it probably needs to support a large number of trainees correct? 

Answer: The Endowment Act – Treatment Training solicitation is open to any for-profit entity, non-profit entity, an entity affiliated with a Child Advocacy Center (CAC) or Multi-Disciplinary Investigative Team (MDIT) (e.g., public agency or hospital) or unit of local government; CAC’s are eligible to apply for this funding.  There is no minimum requirement of participants for the proposed trainings
collapse Question Title : EPISCenter Networking Meetings ‎(1)
Question: Who is the target population for the EPISCenter-sponsored networking meetings?

Answer: Networking meetings are open to therapists implementing Trauma Focused – Cognitive Behavioral Therapy and their supervisors.
collapse Question Title : Food Costs ‎(1)
Question: Is food/lunch an allowable expense during the training?

Answer: Yes, food is an allowable expense for training participants.
collapse Question Title : Training Costs ‎(1)
Question: We participated in the PCCD grant for TF-CBT training in 2015 and are applying again to have more of our clinicians trained and certified.  A major part of our services involves trauma and working with kids, adults and families experiencing trauma, etc.  Unfortunately sexual trauma is also a big part of what we work with in helping children who have experienced this.

In applying for the grant, I noticed that there is an established 2 day training in Harrisburg and the grant application states it is in September - though the grant does not begin until September.

Are we to use this established training or contract with our own person to conduct a training for the grant?   I want to ensure we are looking at this properly.

Answer:  Please disregard the dates listed in the announcement.  We ask that you budget for the expenses as listed.  If recommended for funding and we determine that a training will not occur, we will ask you to increase your budget to utilize an outside trainer.
collapse Question Title : Youth with Problematic Sexual Behaviors ‎(1)
Question: We are working on a proposal to provide training to staff on Multisystemic Therapy-Problem Sexual Behaviors. We were initially planning to apply under Endowment Act – CACs & Victim Services Providers, but then we realized the Endowment Act – Treatment Training is a better fit.

The population with whom the therapists who will be receiving this training work are youth who have problematic sexual behaviors. Approximately 80% of them have also been victims of child sexual abuse.

Based on our target population, is our agency eligible to apply for these funds?

Answer: Training for therapists who serve victims with problematic sexual behaviors who have not committed a sexual offense is eligible under this announcement.
collapse Funding Announcement Title : School Safety and Security Grant Program ‎(23)
collapse Question Title : Applicant Eligibility ‎(1)

Question:  Is a school entity that received 2018-19 School Safety and Security funding eligible to apply for the 2019-20 funding?

Answer:  School Entities who have received prior awards may apply for FY19-20 Funding Announcement.

Applicant Eligibility for the 2019/20 School Safety and Security – Competitive solicitation is detailed in the Competitive Funding Announcement starting on page 5.

Applicant Eligibility for the 2019/20 School Safety and Security – Meritorious solicitation is detailed in the Meritorious Funding Announcement on page 5.

collapse Question Title : Applying for Funding ‎(1)

Question: How do we apply for PCCD School Safety and Security funding?

Answer:  In order to apply for PCCD's School Safety and Security, an eligible school entity must first register for PCCD's Egrants system.  PCCD's Egrants system is separate and distinct from the PA Department of Education's Egrants system and requires a separate registration.  You must first register your Agency and then register individual users.  Egrants New User and Agency guides, along with other helpful grant application help guides, are available here

collapse Question Title : Approved Private School ‎(2)

Question: I am writing with a question regarding whether our organization qualifies as an "approved private school" under the guidelines.

I represent a school that operates a pre-K for 15 students and an after school program for 87 children from Kindergarten through 8th Grade. In addition, our building houses approximately 60 students from Head Start, another 60 from another organization.  We also facilitate an athletic program for middle and high school aged children every evening for approximately 50 students. We are also a host organization for a Communities that Care site. 

All three of the organizations are licensed through the Pennsylvania Department of Human Services, and all three are active in the PA Keystone Stars program.

My question, in short, is are we qualified to submit a grant application for the 2019/2020 School Safety and Security Competitive Grant? 


Answer: Classification of an approved private school is based on the PA Department of Education designation which can be found on the Educational Names and Addresses page. 

Question: My understanding we were ineligible to apply for the previous School Safety Grants because it was open to public and charter schools only.  I see that "approved private schools" are eligible for this grant.  What are the qualifications for private schools?  How can our school become an "approved" private school?

Answer:  Classification of an approved private school is based on the PA Department of Education designation which can be found on the Educational Names and Addresses page. 

According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools, and the Chartered Schools for the Deaf and the Blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

A list of APSs can be found here: https://www.education.pa.gov/Documents/K-12/Special%20Education/APS%20Directory.pdf

collapse Question Title : Approved Private Schools ‎(3)

Question: Can you give me a list of approved private schools or a more advanced definition?

Answer: According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools and the chartered schools for the deaf and the blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

A list of APSs can be found here: https://www.education.pa.gov/Documents/K-12/Special%20Education/APS%20Directory.pdf

Question: I am unsure if our school is an approved private school. The link in the grant announcement did not work for me. In looking at the Dept of Ed designation page we are listed as Non-licensed, Non-public. Does Non-licensed equate to not approved?

Answer: According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools and the chartered schools for the deaf and the blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

A list of APSs can be found here: https://www.education.pa.gov/Documents/K-12/Special%20Education/APS%20Directory.pdf

Question: Our school is not on the Approved Private School listing on the PA Department of Education's website.  We should be as we operate a Pre-K for 15 students and an afterschool with 87 students.  Both are licensed by the Dept of Human Services and we are also listed in Keystone Stars.

How do I get the classification?

Answer: According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools and the chartered schools for the deaf and the blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

Information on the State Board of Private Approved Schools can be found on PDE's website: https://www.education.pa.gov/K-12/Private%20Schools/Pages/State-Board-of-Private-Academic-Schools.aspx.

collapse Question Title : Assistance with Egrants ‎(1)

Question: Where can I find assistance with completing an application?

Answer: PCCD has posted Grant Application and Administration Guides (i.e., tutorials on how to apply for the grants) online: https://www.pccd.pa.gov/schoolsafety/Pages/grant-guides.aspx

collapse Question Title : Category 22 ‎(1)

Question: Is there a #22 missing in the eligible expenditure section?

Answer: Category 22 relates to programs designed to reduce community violence.  There is a separate funding announcement specific to Category 22: Community Violence Prevention/Reduction Initiative and can be found here.

collapse Question Title : Competitive Announcement Eligibility ‎(1)

Question: Who is eligible for the 2019/20 School Safety and Security – Competitive announcement? 

Answer: Eligibility for the 2019/20 School Safety and Security – Competitive announcement is open to a "school entity" as defined by 24 P.S. §13-1301-B. Any school district, intermediate unit, area career and technical school, charter school, cyber charter school, regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution is eligible to apply for funding. Classification is based on the PA Department of Education designation which can be found on the Educational Names and Addresses page.

collapse Question Title : Consideration for Funding - Competitive ‎(1)

Question: Page 8 states:  "Consideration for funding may be given to applicants who have not received an award under FY 18-19 or FY 19-20 PA Department of Education Office for Safe School Targeted Grants or Part B of the FY 18-19 School Safety Grant Program." 

We received both the FY 18-19 SS Targeted Grant and the Part B Grant (and have applied for a potential FY 19-20 SS Targeted Grant).  Does the language above mean that our grant will not be considered and we should not apply

OR may we still apply if we still have unmet needs?

Answer:

Yes, any school entity eligible to apply can submit an application and will be considered.

collapse Question Title : Continued Staff Costs ‎(1)

Question: We hired an SRO with money from last year's School Safety and Security grant funding.  Can we apply to use FY19-20 Meritorious or Competitive School Safety and Security funding towards their continued employment?

Answer: Applicants may include the continued salary of any staff currently funded through a PCCD School Safety and Security grand in their FY19-20 Meritorious or Competitive School Safety and Security grant application.

collapse Question Title : COSTARS ‎(1)

Question: Question - If a vendor is a "COSTARS" approved vendor, will this satisfy any Competitive Bidding/Sole Source Procurement concerns?

We did consult the application manual but this direct question was not addressed.  We believe it should satisfy concerns as that is the purpose for being approved for COSTARS for vendors.  We are just seeking confirmation.

COSTARS is the Commonwealth of Pennsylvania's cooperative purchasing program and serves as a conduit through which registered and eligible local public procurement units (LPPUs) and state-affiliated entities are able to leverage contracts established by DGS to cost-effectively and efficiently identify supplies with whom to do business. 

Answer: Procurement from an established contract within a purchasing network such as COSTARS, PEPPM, KPN, etc. is considered competitively procured. Procurement documentation must be maintained on file and made available upon request. To expedite the review process, please add a brief statement in the budget justification as to what type of procurement will be used.


collapse Question Title : Egrants Registration ‎(1)

Question: If we applied and received the meritorious grant last year, do we need to re-register with PCCD?

Answer: Since your school district has already been entered as an agency into our Egrants system, you do not need to re-register the district. 

New users of the Egrants system (i.e., school districts or individuals) should follow the Egrants User Registration Walkthrough or Egrants Agency Registration Guide for assistance.

collapse Question Title : Eligible Activities ‎(1)

Question: Can School Safety and Security grant funding be used to pay for items like bollards, bullet-resistant window film, and new radios for all staff?

Answer: Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

collapse Question Title : Eligible Expenses ‎(1)

Question: We are interested in purchasing parameter fencing, is that an eligible expense?

Answer: Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

collapse Question Title : Eligible Program Activities ‎(1)

Question : Are bus cameras allowable as security related equipment in the PCCD 19-20 school safety and security grants? I have searched the grant documents on Meritorious or Competitive applications using the words and couldn't not locate this.

Answer:  Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

collapse Question Title : FY 2018-19 Grant Funding ‎(1)

Question: I apologize for my question, but I have recently stepped into the 2018-19 PCCD competitive grant management upon assuming our superintendent position.  For clarification purposes, our 2018-19 award is for the addition of a social worker in our school district.  I have two years of funding for that grant aware (19-20 and 20-21).

I DO NOT need to submit another application for the second year of funding under that award, correct?  In other words, the "19-20 School Safety and Security - Competitive" grant is totally separate, correct?

Answer: Yes, if you were awarded two years of funding under the FY18-19 Competitive/Part B grant, you do not need to submit an application under the "2019/20 School Safety and Security – Competitive" Application to receive your 2nd year of funding.  The funding announcements currently open are totally separate from last year's awards.  Please note, however, that nothing shall preclude a school entity from making an application in a subsequent year for the same purpose and amount awarded in a prior year. 


collapse Question Title : Meritorious Awards ‎(1)

Question:  If we complete and submit a Meritorious application following all of the directions, are we guaranteed the allocation?

Answer:  Funding for school districts under the 2019/20 School Safety and Security – Meritorious Funding Announcement is non-competitive.  Per the statute, each school district that makes a meritorious application as prescribed by the Committee shall receive the grant allocation based on the School District's 2017-2018 ADM as detailed in Appendix A which starts on page 12 of the Funding Announcement

collapse Question Title : Model Trauma-Informed Approach Plan ‎(1)

Question: In reviewing the guidelines for the Model Trauma-Informed Approach Plan, a district asked:
"If a district is submitting a Safety and Security Grant, do they have to create or have a formal plan for any type of grant request? For instance, would a grantee that is applying for funds toward door hardware still have to submit/create a formal plan?"

Answer: Applicants are only required to be develop or submit a Model Trauma-Informed Approach Plan when expenses are being requested for activity #21 – trauma-informed approaches to education.  A plan is not required for any additional activities. 

collapse Question Title : Program Activities ‎(2)

Question: Is it possible for a school entity to apply for the same eligible program or activity for both parts a and part b? For example, can a school entity apply for surveillance equipment in Part A and again in Part B?

Answer:  Yes, a school entity can apply for the same eligible program or activity under both the meritorious and competitive funding announcement. 

Question : Hello - We are looking to add a security vehicle to our campus so our School Police Officer can get to buildings, transport students, and monitor bus stops.

We are assuming this would fall under #12 Security planning and purchase of security-related technology, which may include metal detectors, protective lighting, specialty trained canines, surveillance equipment, special emergency communications equipment, automated external defibrillators, electronic locksets, deadbolts, trauma kits and theft control devices and training in the use of security-related technology. Security planning and purchase of security-related technology shall be based on safety needs identified by the school entity's board of school directors.

We just wanted to make sure - Thanks

Answer: Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

collapse Question Title : Separate Funding Announcements ‎(1)

Question: Why are there two separate funding announcements and which one should I apply under?

Answer:  For 2019/20, the meritorious non-competitive and competitive funding announcements are two separate funding announcements.  School Districts are the only entity eligible to apply under both announcements.  A copy of the funding announcements can be found here.

The 2019/20 School Safety and Security – Meritorious announcement is non-competitive and school districts are the only entity eligible to apply.  A list of school district grant allocations can be found in Appendix A of the 2019/20 School Safety and Security – Meritorious funding announcement.    

The 2019/20 School Safety and Security – Competitive announcement is competitive and open to the following entities: school district, intermediate unit, area career and technical school, charter school, cyber charter school, regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution.  Eligibility is defined by the PA Department of Education's classification of your school entity. 

Q&A text
collapse Funding Announcement Title : 2019 Substance Abuse Education (SAEDR) - Youth ‎(3)
collapse Question Title : Application Process ‎(1)

Question 1:

It appears that with our VPP grant for Triple P that we are not eligible to apply for the new SAEDR - Youth Focus grant.  Can you confirm if that is correct before I begin to put a project together? 

 

Answer 1:

The most recent VDPP funding period is 07/01/2019 - 06/30/2021. Applicant and Recipient Agencies currently receiving any OJJDP funds for any project or program must cycle off that money before January 1, 2020 to be eligible under this solicitation. This includes all funds which OJJDP administers from all sources.

collapse Question Title : Eligibility to Apply ‎(1)

​Question 3:

I am writing in reference to the SAEDR Funding available through the PA Commission on Crime and Delinquency, recently posted by the EPISCenter. As I understand it this money is marked for evidence-based treatment programs for Substance Misuse.  Since Multi-systemic Therapy is a well-known evidence-based treatment model in the field of substance misuse treatment (using the state-of-the-art treatment of CM) would MST providers be able to submit applications for this funding?

Answer 3:

Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under Section 6, Program Goals and Anticipated Impact and Section 7, Eligible Program Activities and Expenses, of this solicitation.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

collapse Question Title : Pass Through ‎(1)

Question 2:

Can a county government act as the pass through for a non-profit wishing to apply for this funding?

 

Answer 2:

Per Section 5. Eligible Applicants (page 5) of the 2019 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult funding announcement, eligible non-profit organizations may apply for funds and may partner with a local government unit, but direct awards cannot be made to governmental entities. 

collapse Funding Announcement Title : 2020 Community Violence Prevention/Reduction  ‎(5)
collapse Question Title : Egrants ‎(1)

​Question: Also, in the main summary section do we need to list all of the legislative district and all of the school districts for the counties we will serve?

Answer: If a proposed applicant is serving multiple regions, the information for the legislative districts and school districts must also coincide with the proposed service areas in the application.

collapse Question Title : Eligibility to Apply ‎(2)

Question: Please further define "Community-based organizations" by providing some examples.  Wondering if a hospital would be included?

Answer: Act 44 of 2018 did not define community-based organizations.  Applicants should provide a description of the type of organization they are within the application and may provide justification as to why they should be considered an eligible applicant. 

Question: I am submitting this question for a Preschool.  They are a PA Dept. of Education certified preschool and are looking to enhance their security posture because they do not have a protective lock-down capability.  They are looking to add protective security film to their glass doors and outer windows.  Should they submit for the safe schools grant or the community violence reduction grant?

Answer: Pre-schools are not eligible to apply for the School Safety and Security funding announcement.  Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Proposed applicants are to review Section 5. Eligible Applicants of this solicitation.  IF the applicant believes that they are an eligible applicant, the applicant can provide the justification within the application. 

collapse Question Title : Eligible Activities ‎(1)

​Question: Is the Community Violence Prevention/Reduction Initiative specifically designed not to include school-based programming, or can a community-based partner bringing programming to address a form of violence within a school setting under this opportunity? In this scenario, can a community-based partner compensate a school as a sub-recipient for participation? Are there any stipulations around this? (we would imagine compensation could include hours/time associated with collaboration and services to children/youth)?

Answer: Nothing precludes an applicant agency from partnering with another entity on a project.  Please note that any requirements of the funding announcement apply to any agency you partner with (e.g., non- supplantation requirements, fiscal accountability, etc.).

collapse Question Title : Eligible Applicants ‎(1)

Question: Our organization serves multiple counties. If we are looking to implement a curriculum that spans many counties in multiple regions as listed on page 12 of the solicitation, how does that impact the geographic distribution considerations?

Answer: An application that spans multiple counties or areas of the state will be scored in the region that the applicant agency is based.