Begin Main Content Area
Q&A text
collapse Funding Announcement Title : FY 2021 Gun Violence Reduction Grant Program ‎(39)
collapse Question Title : Application Process ‎(3)

Question: What is the time cut-off for the online initial request form in Survey Monkey on June 30, 2021?

 
Answer: The survey form will close at 11:59 PM on June 30, 2021.


Question: Who should letters of support for the 2021 Gun Violence Reduction Grants be addressed to?
 
Answer: Letters of support can be addressed to the agency’s Executive Director:
 
Michael Pennington
Executive Director
Pennsylvania Commission on Crime and Delinquency
3101 North Front Street
Harrisburg, PA 17110


​Question: Many questions on the Survey Monkey form to be completed indicate a maximum of "500 characters". Can you please clarify/specify, is that 500 characters INCLUDING spaces or simply 500 characters? As we are drafting our responses initially in MS Word that enables us either option, we want to be sure we maximize this opportunity while still complying with requirements.

Answer: It includes all characters which includes spaces as well. 

collapse Question Title : Application Resources ‎(2)

Question: Are the Survey Monkey questions available to prepare in advance of submission?

Answer: Yes. A summary of the questions including in the online request form (Survey Monkey) is available in the "FY21 Gun Violence Reduction Grants SurveyMonkey Form Questions" reference document published on PCCD's Gun Violence webpage.

Question: Does PCCD have recommendations on what sources we should use for jurisdiction level and state comparisons for gun violence data?

Answer: The Pennsylvania State Police (PSP) publishes Uniform Crime Reporting (UCR) data on their public-facing "Crime in Pennsylvania Dashboard." In addition, the Pennsylvania Department of Health has published an interactive "Violence Dashboard" designed to display aggregate statistics for hospital discharge reasons and causes of death in Pennsylvania. Additional data may be available through local level data sources, such as city or municipality departments, local law enforcement agencies, public health agencies and/or healthcare organizations, and other entities.


collapse Question Title : Application Submission Process ‎(2)

Question: I applied for a grant and I'm trying to see if it went through and what are the next steps.

Answer: PCCD staff will review initial request forms submitted in SurveyMonkey and identify projects to move forward in July. Applicants selected in the initial round of requests will be contacted and asked to complete a formal application in Egrants.  More information about the initial funding request form and next steps is available in the FY 2021 Gun Violence Reduction Program Funding Announcement Summary document here


Question: We submitted our survey/initial request form before viewing the informational webinar. Would it be possible to get a copy of our submitted survey? And is it possible for us to resubmit our application survey as we might want to modify, given what was presented at the webinar?

Answer: PCCD staff cannot provide a copy of previously submitted applications to applicants. Only one application may be submitted per applicant under this solicitation. If more than one application is submitted by an applicant, PCCD will consider the most recently submitted application as the final submission for purposes of its review. Applicants should email PCCD staff directly at RA-PCCD_ExecutiveOfc@pa.gov with your organization's name so your applications can be flagged appropriately.

collapse Question Title : Budget ‎(1)

​Question: The budget amount that we are using is based in what our agency needs to operate or how much it would be for the execution of the programming as related to the grant?  

Answer: Proposed budgets for initial funding requests should reflect the amount of funding needed only to support proposed project activities.

collapse Question Title : Eligible Activities ‎(8)
​Question: Can volunteers be paid a stipend and not be independent contractors or employees and our nonprofit can still be eligible for the grant? 

Answer: Payment in the form of stipends is considered an allowable expenses for purposes of this grant program. However, we encourage you to review appropriate labor guidelines to determine if the payment of a stipend would be appropriate in your situation. Should your initial request be accepted, PCCD would need to review your situation in more detail to be able to provide additional guidance.

Question: Does grant funding pay for crime prevention seminars?

Answer: Given the competitive nature of this solicitation, PCCD cannot advise prospective applicants on specific models, programs, activities, or approaches. Under the solicitation, eligible applicants may request funding to support the implementation of effective and/or promising programs to reduce the number and impacts of shootings, homicides, and/or firearm-related crime on community members. A number of eligible activities and approaches, including allowable and unallowable expenses, are described on page 2-3 of the FY 2021 PCCD Gun Violence Reduction Grants Summary document available on PCCD's website here: https://www.pccd.pa.gov/criminaljustice/GunViolence/Pages/Grants-and-Funding.aspx.

Eligible applicants should describe their proposed project activities and explain how this approach aligns with the goals of the FY 2021 Gun Violence Reduction Grant Program within the initial funding request form.

Question: Will grant pay for police overtime for more patrols in troubled areas?? 

Answer: Given the competitive nature of this solicitation, PCCD cannot advise prospective applicants on specific models, programs, activities, or approaches. Under the solicitation, eligible applicants may request funding to support the implementation of effective and/or promising programs to reduce the number and impacts of shootings, homicides, and/or firearm-related crime on community members. A number of eligible activities and approaches, including allowable and unallowable expenses, are described on page 2-3 of the FY 2021 PCCD Gun Violence Reduction Grants Summary document available on PCCD's website here: https://www.pccd.pa.gov/criminaljustice/GunViolence/Pages/Grants-and-Funding.aspx.

Eligible applicants should describe their proposed project activities and explain how this approach aligns with the goals of the FY 2021 Gun Violence Reduction Grant Program within the initial funding request form.

Question: Does grant pay for gun buy-back program and cameras??

Answer: Given the competitive nature of this solicitation, PCCD cannot advise prospective applicants on specific models, programs, activities, or approaches. Under the solicitation, eligible applicants may request funding to support the implementation of effective and/or promising programs to reduce the number and impacts of shootings, homicides, and/or firearm-related crime on community members. A number of eligible activities and approaches, including allowable and unallowable expenses, are described on page 2-3 of the FY 2021 PCCD Gun Violence Reduction Grants Summary document available on PCCD's website here: https://www.pccd.pa.gov/criminaljustice/GunViolence/Pages/Grants-and-Funding.aspx.

Eligible applicants should describe their proposed project activities and explain how this approach aligns with the goals of the FY 2021 Gun Violence Reduction Grant Program within the initial funding request form.

Question: Would the establishment of a new CTC community be seen as an "immediate impact" towards gun safety?

Answer: Given the competitive nature of this solicitation, PCCD cannot advise prospective applicants on specific models, programs, activities, or approaches. Under the solicitation, eligible applicants may request funding to support the implementation of effective and/or promising programs to reduce the number and impacts of shootings, homicides, and/or firearm-related crime on community members. A number of eligible activities and approaches are described on page 2-3 of the FY 2021 PCCD Gun Violence Reduction Grants Summary document available on PCCD's website here: https://www.pccd.pa.gov/criminaljustice/GunViolence/Pages/Grants-and-Funding.aspx.

Eligible applicants should describe their proposed project activities and explain how this approach aligns with the goals of the FY 2021 Gun Violence Reduction Grant Program within the initial funding request form.

Question: I am wondering if we are eligible to apply for the specific program that we have. We technically do not fit any of the groups listed (safe passages, trauma-informed, etc.).  

Answer: The FY 2021 Gun Violence Reduction Grant Program summary document identifies several specific activities and approaches funding may support (page 2), as well as "Other violence prevention, intervention, and/or response strategies that demonstrate promise in meeting the goals of this program." Applicants should utilize the initial request form (Survey Monkey) to describe their proposed project activities and the approach they will utilize if awarded funding.  

Question: Is an organization able to apply for virtual programming?  

Answer: Eligible applicants can request funding to support activities and approaches aligned with the goals of the FY 2021 Gun Violence Reduction Grant Program. Applicants should utilize the initial request form (Survey Monkey) to describe their proposed project activities and the approach they will utilize if awarded funding. 


Question: Firearms are the means used in most of the suicides in Pennsylvania. These deaths are generally characterized as cause by gun violence. Can this funding be used to reduce firearms suicides?

Answer: Firearm suicide is an important issue, and eligible applicants can request funding to support those efforts; however, the primary focus of this grant program is on community/interpersonal gun violence prevention. Under the solicitation, eligible applicants may request funding to support the implementation of effective and/or promising programs to reduce the number and impacts of shootings, homicides, and/or firearm-related crime on community members. A number of eligible activities and approaches are described on page 2-3 of the FY 2021 PCCD Gun Violence Reduction Grants Summary document available on PCCD’s website here: https://www.pccd.pa.gov/criminaljustice/GunViolence/Pages/Grants-and-Funding.aspx.
collapse Question Title : Eligible Applicants ‎(21)
Question: I am looking to start an LLC, which will provide assistance to communities dealing with our gun violence epidemic. I would like to know if this program is only for established organization or can someone starting out also apply for this grant, to help get up and running?
 
Answer: Under the funding guidelines for this grant program, only nonprofit organizations or local units of government may apply for funds. A nonprofit organization must be legally organized (e.g., has an employer identification number) in order to apply for funds through the FY 2021 Gun Violence Reduction Grant Program.  Other organizations receiving funds can be listed as recipient agencies within an application submitted by an eligible applicant.

​Question: Would a pilot program that is currently not funded be eligible for application submission by a city transportation department to PCCD for project grant funding? 

Answer: Under the FY 2021 Gun Violence Reduction Grant Program funding guidelines, only nonprofit organizations and local units of government are eligible to apply for funding. Under PCCD’s guidelines, “local units of government” are considered to be the county or municipality, and therefore the county or municipality is always the applicant; a county/municipality department receiving the funds can be listed as a recipient agency. (Please note that entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence focused projects are not eligible to apply for funds under the FY 2021 Gun Violence Reduction Grant Program solicitation. A list of entities currently receiving these funds is available on PCCD’s website here.)

​Question: My company is not a non-profit and we are not a government agency eligible for application submission who is seeking partnership and ways to be able to participate in the program. If we partner with a nonprofit organization to deliver our proposed program strategy, would the nonprofit organization be eligible as the entity applying for consideration? 

Answer: Under the FY 2021 Gun Violence Reduction Grant Program funding guidelines, only nonprofit organizations and local units of government are eligible to apply for funding. PCCD has previously responded to a similar question regarding applicant eligibility on its Funding Q&A webpage here:

Question: If your organization does not have a 501(c)(3) status but we are partnered with an organization recognized as a 501(c)(3) nonprofit organization, would we be eligible to apply as a nonprofit organization? 

Answer: A nonprofit organization must be legally organized (e.g., has an employer identification number) in order to apply for funds through the FY 2021 Gun Violence Reduction Grant Program. Other organizations receiving funds can be listed as recipient agencies within an application submitted by the 501(c)(3) nonprofit organization.   

Question: If we have 2020 Community Violence and Prevention and Reduction Funding, are we not eligible to apply for FY 2021 Gun Violence Reduction Grant Program funds?

Answer: Only entities that received 2020 Community Violence Prevention/Reduction Grant funding for gun violence-specific projects are ineligible to apply for FY 2021 Gun Violence Reduction Grant Program funds. (Note: A summary of these projects is available on PCCD's Gun Violence webpage here.)

Question: Is there any way to determine if we are in an area that has "the highest rates of shootings and homicides", prior to the Initial Funding request due 6/30/21? Or is the purpose of the Initial Funding request to determine whether the applicant would serve an eligible area? As a prosecutor's office, it appears we are an eligible agency, but I am wondering if there's a way to find out if we are in an eligible area of Pennsylvania.

Answer: All eligible applicants (nonprofit organizations and local units of government) are eligible to apply for funding through the FY 2021 Gun Violence Reduction Grant Program, regardless of where they are located. Priority consideration will be given to those with the highest rates of gun violence within Pennsylvania. PCCD staff will utilize UCR data, among other available data sources, to determine which applications serve areas with high rates of gun violence. Applicants are also encouraged to provide information and data regarding the impact of gun violence on their community and local crime trends within their initial funding request form responses. 

(Note: Entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence focused projects are not eligible to apply under this solicitation. A summary of projects funded through these grant programs is available on PCCD's Gun Violence webpage here.)

Question: Coming from an agency outside of Philadelphia, is their specific threshold of gun violence related incidents to be considered for the grant funding?

Answer: All eligible applicants (nonprofit organizations and local units of government) are eligible to apply for funding through the FY 2021 Gun Violence Reduction Grant Program, regardless of where they are located. Priority consideration will be given to those with the highest rates of gun violence within Pennsylvania. PCCD staff will utilize UCR data, among other available data sources, to determine which applications serve areas with high rates of gun violence. Applicants are also encouraged to provide information and data regarding the impact of gun violence on their community and local crime trends within their initial funding request form responses.  

(Note: Entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence focused projects are not eligible to apply under this solicitation. A summary of projects funded through these grant programs is available on PCCD's Gun Violence webpage here.)

Question: A partner agency "sub-granted" a portion of their awarded 2020 Gun Violence grant funds to our agency. We were not the lead applicant. Are we eligible to be lead applicant this time?

Answer: Yes. Only entities that were directly awarded PCCD Gun Violence Reduction Grant funding and/or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence-related projects are not eligible to apply for funds under this solicitation. (Note: A summary of projects funded through these grant programs is available on PCCD's Gun Violence webpage here.)


Question: Should eligible applicants have not ever received PCCD funding at all previously?

Answer: No. Only entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence-related projects are not eligible to apply for funds under this solicitation. (Note: A summary of projects funded through these grant programs is available on PCCD's Gun Violence webpage here.) 


Question: Based on the response that Courts would have to apply via the County Commissioners Office, in Philadelphia, would that be the Mayor's Office?  

Answer: For Philadelphia specifically, all grant applications are applied for by the City of Philadelphia (Philadelphia City Treasurer in Egrants). The courts could be listed as a recipient agency, but the actual applicant would be the City, not the courts. (Note: Entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence-related projects are not eligible to apply for funds under this solicitation. A summary of projects funded through these grant programs is available on PCCD's Gun Violence webpage here.) 


Question: Our organization received a 2019 Community Violence Prevention/Reduction Program grant. In the webinar, it was stated that such a grant in 2020 would make us ineligible for FY21 funding. I just wanted to confirm that with the 2019 Community Violence Prevention/Reduction Program grant, we are eligible for FY 21 funding. 

Answer: According to our funding guidelines, only entities that have received FY 2018/2019 Gun Violence Reduction Grants and/or FY 2020 Community Violence Prevention/Reduction Grants (specifically for gun violence-related projects). Since your organization did not receive a grant under either of those funding opportunities, you would be eligible to apply for FY 2021 Gun Violence Reduction Grant Program funding. 


Question: Are private religious schools, which are also 501(c)(3)s, eligible to apply?  

Answer: Any legally organized nonprofit organization is eligible to apply under this funding opportunity.   


Question: If your organization does not have a 501(c)(3) status but we are partnered with an organization recognized as a 501(c)(3) nonprofit organization, would we be eligible to apply as a nonprofit organization?  

Answer: A nonprofit organization must be legally organized (e.g., has an employer identification number) in order to apply for funds through the FY 2021 Gun Violence Reduction Grant Program. Other organizations receiving funds can be listed as recipient agencies within an application submitted by the 501(c)(3) nonprofit organization.   

Question: If your specific area in Philadelphia is not listed in the SurveyMonkey form, can you apply for the grant?  

Answer: Yes. The list of neighborhoods provided in the initial funding request form (Survey Monkey) is not exhaustive, but meant to identify areas within the City of Philadelphia with the highest rates of gun violence. If your organization is proposing activities that will take place in a neighborhood/area not listed in the dropdown menu, please indicate the neighborhood(s)/area(s) where proposed project activities would take place using the open text comment box.  

Question: Are courts eligible to apply?  

Answer: Counties and municipalities are eligible to apply as local units of government for funding; courts receiving funds can be listed as recipient agencies within an application submitted by the county.   


Question: We are a sports based youth sports development organization. We launched a program in September 2020 that is designed for young men ages 15 to 18, the majority of whom have been arrested for lower-level offenses, such as the beginning of an early criminal history or a set of negative risk behaviors, and want to positively redirect their lives. Would we be eligible? 

Answer: Nonprofit organizations (legally established with an employer identification number) and local units of government are eligible to apply for funds through the FY 2021 Gun Violence Reduction Grant Program. Additional questions regarding specific organization's eligibility criteria should be directed to PCCD staff via email at RA-PCCD_ExecutiveOfc@pa.gov

Question: Can a Philadelphia-based nonprofit that received the Targeted Community Investment Grant through the Office of Violence Prevention apply?  

Answer: Yes. The only grants that would disqualify an entity from requesting funding through the FY 2021 Gun Violence Reduction Grant Program are PCCD's FY 2018/FY 2019 Gun Violence Reduction Grant funding and/or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence-related projects. 

Question: Do school districts quality as local units of government?  

Answer: For purposes of this program, schools districts are considered units of local government and are eligible to make application.


Question: What are the PCCD grant programs in which previous funding renders a nonprofit ineligible?  

Answer: Entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence-related projects are not eligible to apply for funds under this solicitation. (Note: A summary of projects funded through these grant programs is available on PCCD's Gun Violence webpage here.) 


Question: What municipalities are eligible to apply?  

Answer: All local units of government are eligible to apply and priority consideration will be given to those with the highest rates of gun violence within Pennsylvania. (Note: Entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence focused projects are not eligible to apply under this solicitation.)

Question: I am in receipt of the FY 2021 Gun Violence Reduction Grants announcement and saw that “local units of government” are considered eligible applicants. Would my employer, the Philadelphia Adult Probation and Parole Department, be permitted to submit its own application as a unique unit of government or would it have to submit its application through a larger unit of the judicial branch (the First Judicial District) or the local government (City of Philadelphia)? 

Answer: Under PCCD’s guidelines, “local units of government” are considered to be the county or municipality, and therefore the county or municipality is always the applicant; a county/municipality department receiving the funds can be listed as a recipient agency. (Please note that entities that have previously received PCCD Gun Violence Reduction Grant funding or FY 2020 Community Violence Prevention/Reduction Grant funding for gun violence focused projects are not eligible to apply for funds under the FY 2021 Gun Violence Reduction Grant Program solicitation.)
Question: Are local law enforcement agencies (e.g., police departments) eligible to apply?  

Answer: Only nonprofit organizations and local units of government are eligible to apply for funding. However, a local law enforcement agency can be listed as a recipient agency within the funding request of an eligible applicant.
collapse Question Title : Informational Webinars for Prospective Applicants ‎(1)
Question: What is the link to register for the Philadelphia informational webinar?   

Answer: You can sign up for the informational webinar using this link: https://www.surveymonkey.com/r/7S77RT3. There’s an option to select which webinar/date you would like to register for in the survey form.
collapse Question Title : Number of Applications ‎(1)

Question: Can you apply for more than one program? Under the same 501(c)(3)? We offer therapy, art classes, and STEM programs. 

Answer: Eligible applicants can only submit one request each under this Funding Announcement. 


Q&A text
There are no items to show in this view of the "FundingAnnouncement-OCJSI" list.
Q&A text
There are no items to show in this view of the "FundingAnnouncement-ORESPD" list.
Q&A text
collapse Funding Announcement Title : 2021 Support for Racial and Ethnic Disparities Coordinators  ‎(3)
collapse Question Title : Application Process ‎(1)

Question: If a non-profit is interested in applying but has not yet registered with the System for Award Management, are they still eligible to apply/have time to register?

Answer: You are correct. You must be registered with the System for Award Management (SAM) to apply for a grant. The System for Award Management (SAM), is accessible online at https://sam.gov and you can register there. The time length to receive registration: 7-10 business days. This grant closes August, 30 2021 and that should allow time to receive SAM registration and apply for the grant.

collapse Question Title : Eligibility to Apply ‎(2)

​Question: Can we use this funding to hire a reducing racial and ethnic disparities coordinator for our school?

Answer: Please review the eligible applicants section of the funding announcement. Interested applicants are to submit their proposal in Egrants.  Please make sure that you register your organization.  Please see the Grant Walkthrough guides links below for instructions on how to register yourself and your organization. 

Egrants Guides 

Egrants Keystone User Registration Walkthrough (PDF)
A step-by-step guide to registering a new user with Egrants. 

Egrants Role Request Walkthrough (PDF)
A step-by-step guide to requesting user roles in Egrants for registered users. 

Egrants New Agency Registration Guide (PDF)
A guide to registering a new agency with Egrants. 

Egrants Agency Registration Request Form (PDF)
Registration form and instructions for new Egrants agencies. 

​Question: Can we use this grant to promote a current staff member to the position?

Answer: Please review the eligible applicants section of the funding announcement. Interested applicants are to submit their proposal in Egrants.  Please make sure that you register your organization.  Please see the Grant Walkthrough guides links below for instructions on how to register yourself and your organization. 

Egrants Guides 

Egrants Keystone User Registration Walkthrough (PDF)
A step-by-step guide to registering a new user with Egrants. 

Egrants Role Request Walkthrough (PDF)
A step-by-step guide to requesting user roles in Egrants for registered users. 

Egrants New Agency Registration Guide (PDF)
A guide to registering a new agency with Egrants. 

Egrants Agency Registration Request Form (PDF)
Registration form and instructions for new Egrants agencies. 


collapse Funding Announcement Title : 2021-22 PACTT Competitive Funding Announcement  ‎(2)
collapse Question Title : Application Process ‎(1)

Question 2:

Good morning,

We'd like to apply for the 2021-22 PACTT - Pennsylvania Academic and Career/Technical Training Competitive Funding.  Please reach us at your earliest convenience.

Answer 2:

Interested applicants are to submit their proposal in Egrants.  Please make sure that you register your organization.  Please see the Grant Walkthrough guides links below for instructions on how to register yourself and your organization.  For information on this solicitation and the eligibility requirements, please click here

Egrants Guides

Egrants Keystone User Registration Walkthrough (PDF)
A step-by-step guide to registering a new user with Egrants.

Egrants Role Request Walkthrough (PDF)
A step-by-step guide to requesting user roles in Egrants for registered users.

Egrants New Agency Registration Guide (PDF)
A guide to registering a new agency with Egrants.

Egrants Agency Registration Request Form (PDF)
Registration form and instructions for new Egrants agencies.


collapse Question Title : Program Eligibility ‎(1)

​Question: My question on this announcement is our eligibility. We are a residential treatment facility serving youth throughout PA who have severe mental health diagnoses as a result of trauma, abuse, neglect, or loss. Our population is not adjudicated youth, nor are we a court-ordered placement. We have an on-site school with small class sizes and other features beneficial to continued educational progression.  Our population struggles with mental health diagnoses and behavioral issues, and would benefit from the resources of our organization being a PACTT affiliate. Please advise if we are eligible to apply under this announcement.

Answer: Thank you for your agency's interest in the Pennsylvania Academic, Career and Technical Training (PACTT) initiative.  The 2021-22 PACTT Competitive Funding Announcement grant funds are being made available through the Justice Reinvestment Initiative to advance academic and career/technical training for adjudicated youth.  Eligible applicants include residential facilities, community-based, and/or juvenile probation office providers that are not currently PACTT Affiliates and serve primarily adjudicated delinquent youth.  In addition, as part of the agency's application, for those that are not a juvenile probation office, are required to provide a letter of support from a referring probation office stating that it supports the agency becoming affiliated with PACTT and refers youth to the program.  

In your communication to the Pennsylvania Commission on Crime and Delinquency (PCCD), you conveyed that your agency's population is not adjudicated youth nor are they court-ordered to placement.  However, if your agency believes it is eligible for the funding provided under the 2021-22 PACTT Competitive Funding Announcement you are encouraged to apply.  In addition, other PCCD funding opportunities can be found at the following website https://www.pccd.pa.gov/Funding/Pages/default.aspx.  If you would like to contact PACTT directly for technical assistance they can be reached at RA-PWBJJSPACTT@pa.gov.  However, please note that due to the competitive nature of the grant funds PACTT staff will not be able to assist with the development of your application.  

collapse Funding Announcement Title : Evidence-Based Programs Support for Substance Misuse Prevention ‎(11)
collapse Question Title : Budget Detail ‎(1)
Question 7:
If paying fee-for-service for a provider to facilitate a program, would this be categorized as a consultant fee, or would it go under a different category?

Answer 7:
If paying an outside agency to facilitate the program, that would be included under the Consultant category of the budget.
collapse Question Title : Eligibility to Apply ‎(1)
Question 4:
This question is regarding eligibility for the Evidence-Based Programs (EBPs) Support for Substance Misuse Prevention.  Would a PA State controlled Institute of Higher Education be eligible to apply?  Sometimes agencies will consider them as a not for profit.

Answer 4:
Under this funding announcement, a university that is overseen by the Pennsylvania State System of Higher Education is considered a government agency and not eligible to apply. Nonprofits that are formed under the university are eligible to apply. It is important to note that the target population served under this funding as determined by the eligible programs is youth in grades 6-12. 
collapse Question Title : Eligible Activities ‎(4)

Question 1:

Can this grant be utilized to help sustain one of these programs within a school district if the school district is already implementing one of these programs?

Answer 1:

Yes; however, as stated in the funding announcement, there are priority consideration areas that will be considered during the review process. Applicants will need to demonstrate need, experience, and how the activities will be sustained after the project period ends.


Question 2:

Can these funds be used to sustain current LST programming?

For example, funding for student manuals in 13 school districts to LST Middle school ends June 30, 2021.  Can SOR EBP funds be utilized to purchase manuals beginning October 1, 2021?

Answer 2:

Yes. These SOR funds can be used for the purchase of the curriculum of the program. Again, as stated in Question 1, applicants will need to demonstrate need, experience, and sustainability.

 


Question 3:
In the introductory paragraph you note “Funding will support collaborative planning, capacity building, and implementation of new school-based prevention programs focused on youth in grades 6 through 12.” What do you mean by new school-based prevention programs? We implement ATOD programs in schools now. Do you mean we have to identify new schools to implement this program in than those we already have relationships with or just that we have to use one of the three programs noted but can implement it in those schools we already have relationships with. Please clarify and thank you in advance for your assistance.

Answer 3:
Applicants can request funding to implement one of the three eligible programs in schools they already provide programming in. In Section 7 of the funding announcement, applicants are asked to provide information on their experience with programming and collaboration. 
Question 5:
Is this funding (Evidence-Based Programs (EBPs) Support for Substance Misuse Prevention) only for school-day implementation of Positive Action or could it be used for implementation of Positive Action afterschool at school sites?

Answer 5:
It is up to the applicant to determine what is feasible for implementation at school sites.




collapse Question Title : EPIS ‎(1)
Question 11:
Would the EPIS Center Training Program be a contracted service between us and EPIS Center, or has PCCD contracted with EPIS Center to provide the programs to grant awardees? We are trying to determine if we would list them as a consultant in our budget and complete the procurement section.

Answer 11:
Applicants do not need to include EPIS in the Budget nor in the Procurement section. EPIS is funded by PCCD to provide technical assistance.
collapse Question Title : Frequency of Funding ‎(1)

Question 8:

Is this an annual grant in which we can apply for next year or is this a grant that is just taking place this year?

Answer 8:

This opportunity is funded with federal State Opioid Response (SOR) funds. The frequency of this funding opportunity is undetermined. We recommend you sign up for funding announcement notifications to ensure you receive timely notification if another opportunity becomes available. 

collapse Question Title : Performance Measures ‎(1)

​Question 10:

For the performance measures, are applicants expected to enter all of the measures that PCCD has established into the system, or are those already assumed?

Answer 10:
Applicants will be required to report on the Performance Measures listed in Section 8 of the funding announcement. Applicants are not required to add them to the Performance Indicators section in Egrants at this time. Applicants may choose to include performance measures for their particular project. Applicants not submitting performance measures as part of their application will need to change the performance indicator section status in Egrants to “Complete” in order to submit their application.
collapse Question Title : Program Eligibility ‎(1)
Question 6:
Do applicants need to pick one out of the three evidence-based prevention programs, or are we able to implement more than one of these three programs?

Answer 6:
Applicants can only implement one of the three eligible programs.
collapse Question Title : SAM Registration ‎(1)
Question 9:
SAM Registration can take between 12-15 business days. Can the grant application be submitted even though the SAM registration has been submitted and in process (Not yet Approved)?

Answer 9:
Yes. PCCD recognizes that it may take a few weeks to successfully register in SAM. You can still apply for the grant at this time and provide PCCD with confirmation that you registered and your registration expiration date once the information is received. Additionally, if successful, the award would be conditioned upon the applicant successfully registering in SAM.
Q&A text
collapse Funding Announcement Title : STOP Formula Grant 2022-2025 ‎(21)
collapse Question Title : Elgibility Questions ‎(4)

Question:

Can a CAC apply for the stop grant since we do see teenagers who have dating partners who have sexually abused them?  If so, will the MDT for case review that discusses all sexual abuse cases involving children and teens work as the multidisciplinary sexual assault response team?

Answer:

PCCD cannot provide guidance on who is eligible to receive funds. Please refer to page 9, Eligible Applicants section of the funding announcement.

 


Question:

We'd like to apply for the STOP Violence Against Women Formula Grant Program 2022-2024. 

Answer:

Please visit our STOP Formula Grant Application page here for more information.



Question:

"Acknowledging that STOP funding is to address domestic violence, dating violence, sexual assault, stalking and human trafficking,  perpetrated against those age 11 and above, we are seeking clarification regarding investigation by STOP-funded Law Enforcement of cases of child abuse (physical and/or sexual) perpetrated by a household member(s) as an allowable activity ?

"Please specifically address in your response the following variables that may influence the appropriate use of the funds, e.g., two adult perpetrators neither of whom is also a victim of abuse, age of the child(ren), or sexual abuse of  child(ren) under age 11? "

Answer:

STOP funding for all child abuse investigations by law enforcement is allowable providing cases are limited to victims who were at least 11 years of age when the crime was perpetuated.

 


Question:

We are working with the County DA to dedicate a detective to investigate and prosecute domestic violence, dating violence, sexual assault, and stalking cases. Since this Detective will fall under law enforcement and prosecution- are we permitted to utilize 50% of the funding allotment for this effort? Or would this only fall under law enforcement at 25% OR prosecution at 25%?

In addition, we are curious how to best complete a budget for this project. Typically, we would pay a consultant (ex- contracted Attorney fees) by invoice as the only recipient of funds. Should this instead be done by listing the DA office as another recipient with their own budget section, or are we allowed to be billed and pay them directly as the sole recipient of the funding?

Answer:

PCCD requires each project funded under this competitive solicitation to dedicate 25% for law enforcement; 25% for prosecution; 30% for victim services; and 20% discretionary. The detective can fall under the Law Enforcement and Prosecution budgets only when employed by the county/DA's office. Otherwise, the detective can only be funded within the limits of the Law Enforcement budget. The discretionary portion may be added to any of the other three initiatives.  The DA's office should have their own budget line.

Additionally, consultants are allowable. 

Please refer to PCCD's Applicant Manual (Page 24) for general advice on the Consultant Category or refer to section Budget Detail on page 17 of the Funding Announcement.


collapse Question Title : General Questions ‎(13)

Question:

The funding announcement email and the funding announcement webpage both state that the above application is due by August 3, 2021.

However, the downloadable funding packet (attached) lists the due date as August 2, 2021 on the first page.

Can you please clarify whether this is due on August 2 or August 3?

Answer: 

PCCD was made aware of the incorrect date on the on the cover letter of the funding packet and the date has been corrected and loaded into Egrants. Applications must be submitted electronically through PCCD's Egrants system no later that 11:59pm on August 3, 2021.

Question:

Also want a little clarification regarding grants.  If we were to hire someone prior to receiving grant funds for a position we want to create, would we be able to claim salary and benefits from the time we received that grant if awarded or would it disqualify us from the grant all together if we hired before receiving notice that a grant had been awarded.

Answer:

Please refer to page 8, Funding Availability section of the funding announcement. PCCD is not liable for costs incurred prior to the official start date of the award.


Question:

Can you please confirm whether the below statement refers to the award distribution of the state to subgrantees, or whether the applicant organization must distribute their awarded funds by these guidelines to legal service providers with whom the applicant agency partners?

"By federal requirement, 25% of funds must be used for prosecution; 25% for law enforcement; 30% for victim services; 5% for judiciary and 15% discretionary" (Source: Funding, Streams, Etc. (pa.gov)).

To my understanding, this is stating that the 32 anticipated funding awards by the state of Pennsylvania will be distributed by these percentages (e.g., 9 - 10 of the 32 awards will go toward victim service agencies).

Am I understanding this correctly?  Or, as a victim service agency applying, my organization - if awarded funds - would need to distribute funds accordingly among collaborative partners of our program?

 

Answer:

By federal requirement, 25% of funds must be used for prosecution; 25% for law enforcement; 30% for victim services; 5% for judiciary and 15% discretionary.  In order for Pennsylvania to meet this requirement, PCCD requires each project funded under this competitive solicitation to dedicate 25% of the total amount of STOP funding requested  for law enforcement; 25% for prosecution; 30% for victim services; and 20%  discretionary. The discretionary portion may be added to any of the other three initiatives.

Please refer to section Budget Detail on page 17 of the Funding Announcement. 


Question:

I am wondering if Administrative costs are allowable in the current STOP Grant 2022-2024.  It is not spelled out directly one way or the other in the solicitation. 

Answer:

Administrative costs are allowable as long as they are related to the project and reasonable.



Question:

Is there a sample policy of workplace violence to ensure partners' policies achieve the standard/requirement?

Answer:

While we do not have a sample policy, OVW has provided the following guidance document to states which can be found at this link.


Question:

Would a collaborative to serve survivors of human trafficking be allowable under STOP? I didn't see where this was explicit.  Thank you.

 Answer:

PCCD can not comment on the eligibility of proposed projects. The solicitation is intentionally broad; it is up to the applicant to explain how what is proposed aligns with the goals of the STOP Implementation Plan and the federal Purpose Areas identified in the solicitation.

 


Question:

Is the application webinar available for review?

Answer:

Yes. The recording of the webinar can found here.

 

Question:

Is the Power Point Presentation available for review?

Answer:

Yes. The Power Point Presentation can be found here.


Question:

I'm hoping you can assist me with a question regarding allocations to activities that meaningfully address sexual assault. I understand this year that you are requiring we dedicate 20% of the STOP funding across TWO or more allocation areas.

We definitely dedicate at least 20% of our funding to sexual assault, however it has been in just ONE allocated area—Victim Services.

Under our current law enforcement and prosecution areas under STOP, our unit handles domestic violence cases only under STOP and County funding. Anytime there is a sexual assault case or sexual assault element within a case, the case goes directly to our Special Victims Unit, which is not currently funded under STOP dollars.

Do we need to now dedicate some of our STOP funds to a special victims detective or prosecutor? We are happy to do so, we just need to make the appropriate changes. 

Additionally, we do not currently have a SART team nor do we fund SANEs. Is this something we are now going to be required to do with STOP funding?  We do have a hospital personnel representative on our STOP Team but she is part of our team, she is not funded by any STOP dollars.

Thank you for any information you can give.


Answer:

The requirement to allocate 20% of funding to meaningfully address sexual assault is a requirement for Pennsylvania as a state. This is not a requirement for county STOP projects.  However, we mention it in the funding solicitation as one of the eligible activities that can be done to help meet this goal, if counties choose to do so.

County applicants should structure their STOP projects to meet the specific needs of their service areas.

To see the required allocations for county STOP Projects, please see section b. on page 17 for more information.  


Question:

Under the performance Indicator section can that section just be marked as complete or do we need to create performance indicators?

I am assuming because we report out on the Annual Progress Report  we do not have to have additional performance indicators.

Answer:

Under the Performance Indicator section, that section should be marked as complete and saved.  Applicants do not need to add additional performance indicators.



Question:

The STOP grant solicitation lists the required members for a STOP Team including a county Sheriff.  If all required members of the STOP Team are signing an MOU but only the county Sheriff is declining to participate, will this application be considered for funding?  Is there an alternative that could be used instead of the county Sheriff?

Answer:

You are correct that the Sheriff is listed as a required member of the STOP Team.  PCCD recognizes that applicants strive to meet the areas listed in the funding solicitation as part of their grant submission, but may not have completed them yet prior to submission.  The listing of STOP Team Members will be reviewed and taken into consideration as part of the scoring process.


Question:

For the Underserved and SA allocations, Question 1 asks what is the total dollar amount of your STOP formula grant application. Are you asking for the 3-year total, or just the first year's total? Thank you.

Answer:

The amount should be the total dollar amount of funds requested over the entire grant period.

 




Question:

Regarding question 7, is the only timeline you want what year the organization anticipates achieving each goal? Should/may we also provide a timeline for objectives that will take place over the course of the funding period in order to reach the goal in addition to year the goal itself will be completed?

Answer:

The minimum requirement is to identify which year over the three years that the applicant expects to achieve each goal. However, if you want to provide specific timelines for objectives, you may do so.

 


Question:

I am trying to enter in budget information for personnel.  The form is requiring to enter in [# Budgeted Hours/Week] x [#Weeks] x [Hourly Pay Rate] = Cost.  We are submitting for the STOP Grant and have it broken down as [# of hours] x [# of visits] x [Hourly Pay Rate].  Is it okay if the we use this formula.

For example, one entry would like this:

[2 hours] x [121 Follow Up Visits] x [$62.00 / hour] = $15,004

Would this work?  Or does it have to be specific to the hours per week?

Answer:

Please use the (budget hours) X (number of weeks) X (hourly rate) format.

 


Question:

Hello, our county is the STOP applicant and we have a longstanding STOP Team in our county.

Our draft MOU includes the funded partners - LE, prosecution, victims services - and we propose to add our new Culturally-specific partner to this MOU. Is this acceptable as long as it spells out everyone's responsibilities, or do we need a separate MOU for the Culturally-specific partner?

If we do need a separate MOU, would that be with victims services (we are a subrecipient) as described in the RFP, or with the Team, or with the County?

Answer:

If the project includes passing through STOP funding to the culturally specific organization, then an MOU between the applicant agency and the culturally specific organization is required.

If no STOP funding is being provided to the culturally specific organization, and the project only seeks to add them to the STOP Team, then an MOU between the STOP Team and culturally specific organization is required. Since you indicate you already have a STOP Team, you don't need to do MOU's with every existing member agency on the STOP Team.

Please review section 7. Required Egrants Sections/Documents.


collapse Question Title : Signature Page Questions ‎(4)

Question:

Does the signature page need to be submitted by the application deadline or can that be submitted afterwards?

Our signature page will need to be signed by the County Commissioners and they have limited meetings over the summer to review these items so it will be difficult to get the signature page before the deadline.

Answer:

The executed signature page (page 2 of the application) must be uploaded to the Main Summary section of your application. A guide to assist you with this is available on our website at

https://www.pccd.pa.gov/Funding/Documents/Signature%20Page_Award%20Letter%20Walkthrough.pdf

The application must be entered into Egrants no later that Tuesday, August 3, 2021 by 11:59.



Question:

Are digital signatures acceptable?

Answer:

Yes.  Please see Section 13, page 24 of the Funding Announcement. 


Question: 

Following up on this question concerning the signature page, is there any possible way to get an extension of time for the executed signature page and pass-through contracts (we will have 2). The County Commissioners are unable to sign the application by the August 3rd deadline as the week after the deadline. We would submit the signed documents as soon as possible.

Answer:

Signature pages will be accepted after application submission, but they should be submitted as soon as possible. Furthermore, an application is not considered complete and cannot be moved past the initial review stage without the signature page.


Question:

When the applicant is a non-profit victim service provider, the Board President typically signs that signature page on the right hand side. For the signature of the attesting officer, can that be the treasurer, VP or secretary? Or does that need to be signed by a specific board position?

Answer: 

For a private organization, the attesting officer is the Board Secretary or Treasurer or another proper official of the applicant.

Please review the Signature Requirements on page 9 of the Submitting Signature Documents guide here.