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Q&A text
collapse Funding Announcement Title : 2019 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult ‎(5)
collapse Question Title : Application Requirements ‎(1)

Question:  Is a letter of support required from the county CJAB or as stated in the grant application can a Letter(s) of Support be obtained from appropriate collaborative board such as the county opioid coalition?

Answer:  Section 8. Required Egrants Sections/Documents provides a list of the required documentation required with application.

collapse Question Title : Eligibility ‎(3)

Question: Can a county government act as the pass through for a non-profit wishing to apply for this funding?

Answer: Per Section 5. Eligible Applicants (page 5) of the 2019 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult funding announcement, eligible non-profit organizations may apply for funds and may partner with a local government unit, but direct awards cannot be made to governmental entities. 

Question: Can you provide clarification on what is considered an expansion of a project?

Answer: For this funding announcement, an expansion is considered to include additional target population(s) or audience(s); geographical area(s); or a new program or programs.

Question: May a 501c3 organization submit a proposal for the Substance Abuse Education and Demand Reduction Category 1 – Adult and the Substance Abuse Education and Demand Reduction – Youth Focus solicitations?

Answer: The Substance Abuse Education and Demand Reduction Category 1 – Adult and the Substance Abuse Education and Demand Reduction – Youth Focus are separate solicitations and there are no prohibitions barring otherwise eligible non-profit organizations from applying for each of the two. 

collapse Question Title : Eligible Activities ‎(1)

Question:  Our proposal is an evidence-based stigma reduction project which includes three components including education,  peer led programs incorporating mindfulness, and a media campaign. Can this be considered one program?

Answer:  Due to the competitive nature of this solicitation, staff may not advise applicants on how to respond to the funding announcement.  If the applicant believes the proposal fits within the eligible activities discussed in Section 7:  Eligible Program Activities and Expenses and is not prohibited by the list of ineligible activities provided in Section 10: Ineligible Program Activities and Expenses of the funding announcement, the applicant should provide that justification within the application.

collapse Funding Announcement Title : County Jail-Based Medication Assisted Treatment ‎(1)
collapse Question Title : Eligibility ‎(1)

Question: This funding announcement indicates funds are being made available to support counties seeking to increase opportunities to provide MAT in combination with Cognitive Behavior Treatment to individuals in county jails and upon release to the community. Does this mean only County Government Agencies are eligible to apply or are non-profit organizations serving this population eligible?  

Answer: Under this funding announcement, only county government agencies are eligible to apply.  A county may partner with a non-profit agency, as appropriate, for the implementation of the project.

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collapse Funding Announcement Title : Endowment Act - CAC and DVSO ‎(2)
collapse Question Title : Eligible Applicants ‎(1)
Question:  "We were recently awarded the 2-year Endowment Act Programs Assisting Victims grant opportunity. Does this disqualify us from applying for the August 16 Endowment Act opportunity, or is the Programs Assisting Victims a different type of Endowment Act grant altogether?
 
Answer:  "Agencies that currently have an Endowment Act – Child Advocacy Center or Endowment Act – Direct Victim Service Organizations grant are not eligible to apply for the Endowment Act – CACs & Victim Service Providers funding announcement.  The Endowment Act – Programs Assisting Victims is a different category under the Endowment Act funding, therefore your agency is eligible to apply for the current open funding announcement, Endowment Act – CACs & Victim Service Providers.
collapse Question Title : Minimum Funding Request ‎(1)
Question: The local CAC and victim services agency are working on an application for this grant, but we only planning to apply for funding to bring other Pennsylvania CACs or Victim Service Providers here to consult on best practices in improving coordination between CACs and Victim Service Providers.  We plan to apply for less than $9,000.
 
Would this be considered worthy of consideration or is it too little, given that PCCD plans to award approximately 10 grants of up to $50,000?

Answer: There is no minimum requirement in terms of this funding announcement.  We welcome applicants to apply for programs that meet the specifications of eligible program activities and expenses listed in  the funding announcement, not to exceed $50,000 over the two-year funding period.
collapse Funding Announcement Title : Endowment Act - Treatment Training ‎(7)
collapse Question Title : Certification Costs ‎(1)
Question: "All therapists receiving training under these funds will also be required to work toward certification through their respective developers.

Who assumes the cost of certification? If we are applying to provide training in an evidence-based treatment (that is not TF-CBT), would we need to figure certification costs into our budget? Or are the therapists or their agencies responsible for pursuing certification at their own cost?

Answer:  Costs for certification can be incorporated into your proposed budget.
collapse Question Title : County Collaboration ‎(1)
Question: Is it allowed to have a dual county initiative to enable a smaller county to receive TF-CBT training for their trained therapists?

Answer: Collaboration among several counties is allowed.
collapse Question Title : Eligibility ‎(1)
Question: So is the treatment training something a CAC can do or is it more of a Chapter application?   I am just thinking that it probably needs to support a large number of trainees correct? 

Answer: The Endowment Act – Treatment Training solicitation is open to any for-profit entity, non-profit entity, an entity affiliated with a Child Advocacy Center (CAC) or Multi-Disciplinary Investigative Team (MDIT) (e.g., public agency or hospital) or unit of local government; CAC’s are eligible to apply for this funding.  There is no minimum requirement of participants for the proposed trainings
collapse Question Title : EPISCenter Networking Meetings ‎(1)
Question: Who is the target population for the EPISCenter-sponsored networking meetings?

Answer: Networking meetings are open to therapists implementing Trauma Focused – Cognitive Behavioral Therapy and their supervisors.
collapse Question Title : Food Costs ‎(1)
Question: Is food/lunch an allowable expense during the training?

Answer: Yes, food is an allowable expense for training participants.
collapse Question Title : Training Costs ‎(1)
Question: We participated in the PCCD grant for TF-CBT training in 2015 and are applying again to have more of our clinicians trained and certified.  A major part of our services involves trauma and working with kids, adults and families experiencing trauma, etc.  Unfortunately sexual trauma is also a big part of what we work with in helping children who have experienced this.

In applying for the grant, I noticed that there is an established 2 day training in Harrisburg and the grant application states it is in September - though the grant does not begin until September.

Are we to use this established training or contract with our own person to conduct a training for the grant?   I want to ensure we are looking at this properly.

Answer:  Please disregard the dates listed in the announcement.  We ask that you budget for the expenses as listed.  If recommended for funding and we determine that a training will not occur, we will ask you to increase your budget to utilize an outside trainer.
collapse Question Title : Youth with Problematic Sexual Behaviors ‎(1)
Question: We are working on a proposal to provide training to staff on Multisystemic Therapy-Problem Sexual Behaviors. We were initially planning to apply under Endowment Act – CACs & Victim Services Providers, but then we realized the Endowment Act – Treatment Training is a better fit.

The population with whom the therapists who will be receiving this training work are youth who have problematic sexual behaviors. Approximately 80% of them have also been victims of child sexual abuse.

Based on our target population, is our agency eligible to apply for these funds?

Answer: Training for therapists who serve victims with problematic sexual behaviors who have not committed a sexual offense is eligible under this announcement.
collapse Funding Announcement Title : School Safety and Security Grant Program ‎(97)
collapse Question Title : Activity 12 ‎(1)

Question: Inquiring as to whether door alarms that notify the office and vape detectors would fall under technology related security equipment or surveillance equipment for this grant?

Answer: Due to the competitive nature of this funding announcement we are unable to determine eligibility of an item prior to reviewing the submitted grant.  It is incumbent upon the applicant to submit an application that they believe complies with the statute.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.  Please note that the list of items listed under Activity (12) is not exhaustive and the School Safety and Security Grant Program will consider reasonable expenses related to Activity (12) Security Planning and Purchase of Security Related Technology that are justified and supported by the school entity's board of directors.

collapse Question Title : Applicant Eligibility ‎(4)

Question:  Is a school entity that received 2018-19 School Safety and Security funding eligible to apply for the 2019-20 funding?

Answer:  School Entities who have received prior awards may apply for FY19-20 Funding Announcement.

Applicant Eligibility for the 2019/20 School Safety and Security – Competitive solicitation is detailed in the Competitive Funding Announcement starting on page 5.

Applicant Eligibility for the 2019/20 School Safety and Security – Meritorious solicitation is detailed in the Meritorious Funding Announcement on page 5.

Question:  My question is whether we could qualify for these monies if we currently do not have students enrolled. We anticipate enrollment in SY 19/20, closer to the new year. These monies would be (ideally) used to support the development of trauma-informed practices and trauma-specific interventions, among others. We are substantially expanding our program to ensure all decisions are made through the trauma lens, and practices encourage the student-centric approach. This is being done to support the young men who often come to our school with complex trauma. 

We are looking to enroll sometime around the new year, and we wanted to confirm that we are eligible to apply, with a (current) zero student population.

Answer: Your school entity is eligible to apply to the 2019/20 School Safety and Security – Competitive funding solicitation if they are one of the following entities: school district, intermediate unit, area career and technical school, charter school, cyber charter school, regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution.  Eligibility is defined by the PA Department of Education's classification of your school entity. 

Classification of an approved private school is based on the PA Department of Education designation.  See the Educational Names and Addresses to determine if your school entity meets the definition of eligible school entities page.

Question: Could an alternative ed location apply for these grants? 

Answer: Your school entity is eligible to apply to the 2019/20 School Safety and Security – Competitive funding solicitation if they are one of the following entities: school district, intermediate unit, area career and technical school, charter school, cyber charter school, regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution.  Eligibility is defined by the PA Department of Education's classification of your school entity. 

Classification of an approved private school is based on the PA Department of Education designation.  See the Educational Names and Addresses to determine if your school entity meets the definition of eligible school entities page.

Question: Are Career and Technology Centers are eligible for the meritorious grant funding?

Answer:  The 2019/20 School Safety and Security – Meritorious solicitation is open to school districts only.  Career and Technology centers are eligible for 2019/20 School Safety and Security – Competitive funds.

collapse Question Title : Application Assistance ‎(1)

Question: Can we have a look at some the "competitive" Act 44 grants that were awarded last year?  We are a small school and we do not have professional grant writers on staff like many others do.  Can you help me out with this request?

Answer:  Due to the awarded applications containing sensitive safety information, they are not being released.

Grant guides, application orientations, and walkthroughs are available on the Grant Guides page of PCCD's website.  These tools will provide you with information on what's expected in each section of the grant application and guide you through the application process.

collapse Question Title : Application Corrections ‎(1)

Question: Regarding the competitive application, will there be a period to make corrections or add information?  Last year, we were able to add a substantial amount of information for the competitive grant after the initial deadline.

Answer:  You will not have an opportunity to modify your grant after November 4, 2019.  Anything submitted will be reviewed and scored. 

collapse Question Title : Applying for Funding ‎(1)

Question: How do we apply for PCCD School Safety and Security funding?

Answer:  In order to apply for PCCD's School Safety and Security, an eligible school entity must first register for PCCD's Egrants system.  PCCD's Egrants system is separate and distinct from the PA Department of Education's Egrants system and requires a separate registration.  You must first register your Agency and then register individual users.  Egrants New User and Agency guides, along with other helpful grant application help guides, are available here

collapse Question Title : Approved Private Schools ‎(6)

Question: I am writing with a question regarding whether our organization qualifies as an "approved private school" under the guidelines.

I represent a school that operates a pre-K for 15 students and an after school program for 87 children from Kindergarten through 8th Grade. In addition, our building houses approximately 60 students from Head Start, another 60 from another organization.  We also facilitate an athletic program for middle and high school aged children every evening for approximately 50 students. We are also a host organization for a Communities that Care site. 

All three of the organizations are licensed through the Pennsylvania Department of Human Services, and all three are active in the PA Keystone Stars program.

My question, in short, is are we qualified to submit a grant application for the 2019/2020 School Safety and Security Competitive Grant? 


Answer: Classification of an approved private school is based on the PA Department of Education designation which can be found on the Educational Names and Addresses page. 

Question: My understanding we were ineligible to apply for the previous School Safety Grants because it was open to public and charter schools only.  I see that "approved private schools" are eligible for this grant.  What are the qualifications for private schools?  How can our school become an "approved" private school?

Answer:  Classification of an approved private school is based on the PA Department of Education designation which can be found on the Educational Names and Addresses page. 

According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools, and the Chartered Schools for the Deaf and the Blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

A list of APSs can be found here: https://www.education.pa.gov/Documents/K-12/Special%20Education/APS%20Directory.pdf

Question: Can you give me a list of approved private schools or a more advanced definition?

Answer: According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools and the chartered schools for the deaf and the blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

A list of APSs can be found here: https://www.education.pa.gov/Documents/K-12/Special%20Education/APS%20Directory.pdf

Question: I am unsure if our school is an approved private school. The link in the grant announcement did not work for me. In looking at the Dept of Ed designation page we are listed as Non-licensed, Non-public. Does Non-licensed equate to not approved?

Answer: According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools and the chartered schools for the deaf and the blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

A list of APSs can be found here: https://www.education.pa.gov/Documents/K-12/Special%20Education/APS%20Directory.pdf

Question: Our school is not on the Approved Private School listing on the PA Department of Education's website.  We should be as we operate a Pre-K for 15 students and an afterschool with 87 students.  Both are licensed by the Dept of Human Services and we are also listed in Keystone Stars.

How do I get the classification?

Answer: According to the PA Department of Education's website, Approved Private Schools (APSs) are private schools licensed by the State Board of Private Academic Schools and the chartered schools for the deaf and the blind.  Both groups are approved by the Secretary of Education to provide a free appropriate special education for students with severe disabilities.

Information on the State Board of Private Approved Schools can be found on PDE's website: https://www.education.pa.gov/K-12/Private%20Schools/Pages/State-Board-of-Private-Academic-Schools.aspx.

Question: We are a licensed private academic school.  Are we eligible to apply for this grant? Would we need a letter of support from our LEA or any other type of documentation?

Answer: The 19-20 School Safety and Security – Competitive funding announcement is open to the following entities: school district, intermediate unit, area career and technical school, charter school, cyber charter school, regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution.  Eligibility is defined by the PA Department of Education's classification of your school entity, which can be found on the Educational Names and Addresses webpage. 

If your school is listed as an Approved Private School, it is eligible for the 19-20 School Safety and Security – Competitive funding announcement.  Eligible entities are not required to have a letter of support from their LEA.  Any additional documentation required of eligible entities is requested in the application.


collapse Question Title : Assistance with Egrants ‎(1)

Question: Where can I find assistance with completing an application?

Answer: PCCD has posted Grant Application and Administration Guides (i.e., tutorials on how to apply for the grants) online: https://www.pccd.pa.gov/schoolsafety/Pages/grant-guides.aspx

collapse Question Title : Attaching Documents ‎(1)

Question: May applicants upload documents to the competitive grant application, such as relevant job descriptions, buildings maps, cost estimates, project timelines, etc.? If so, what section of the online application would allow for the uploading of additional pertinent documents?

 

Answer: Applicants may upload attachments in the Required Documents section. 

collapse Question Title : Budget Amount Competitive ‎(1)

Question: Can you tell me the budget amount allowed for the competitive grant?

Answer: School entities are eligible to apply for up to $450,000 with the exception of the School District of Philadelphia, which is eligible for up to $4.155 million, and Pittsburgh Public Schools, which is eligible for up to $1.755 million. 

collapse Question Title : Budget Details ‎(4)

Question:   My question is in regard to the budget detail of the competitive grant. We are attempting to fund a project for the purchase of surveillance cameras with installation. By reading the guides, I understand the cameras will either go into the Equipment or supplies and operating expenses categories due to their cost, but where would the labor cost of installation and Technical services be listed?

Answer: Installation costs, if a separate cost, would be more appropriate in the Consultant category - but it's understood that sometimes this cost is included within the purchase price.  If the cost of installation cannot be separated from the overall purchase price, it is permissible to include the installation cost in the Equipment or Supplies & Operating Expenses budget category (whichever is appropriate per Budget Guidelines).

Question: We have a vendor who has submitted a quote and listed two labor cost options: Non-prevailing wage rate and prevailing wage rate. I read through the procurement guide, but I don't see anything specified regarding wage rates. Would we need to use prevailing wage rate, or would that be up to the district to decide?

Answer: Entities that are awarded PCCD's School Safety and Security grant funds must follow all applicable laws and regulations, such as the Prevailing Wage Act.

Question: As we are completing the Agency Budget Section of our Competitive PCCD Safety Grant application, we are requesting clarification as to the appropriate budget category to list School Police Officer expense if those services would be secured through a contract with an agency, rather than employed directly by the school. Should these be under Personnel costs or under Consultant. It is expected that the agency will bill us on a per/hour basis that is all inclusive of the officer being present and any consulting from the company. 

Answer: As the SPO will be contracted through an agency, they should be listed as a consultant. 

Question: What budget category would I put for a software package for activity #16:  A system for the management of student discipline. Also there will be training included for the software.  Where should that be placed in the budget?

Answer: Software should be entered in the Supplies & Operating category. Training, if conducted on-site, should be entered in the Consultants category. Training, if staff are traveling off-site to participate, should be entered in the Travel (Including Training) category.  Please refer to the Budget Detail Walkthrough for additional assistance with the Budget Section.

collapse Question Title : Category 22 ‎(1)

Question: Is there a #22 missing in the eligible expenditure section?

Answer: Category 22 relates to programs designed to reduce community violence.  There is a separate funding announcement specific to Category 22: Community Violence Prevention/Reduction Initiative and can be found here.

collapse Question Title : Compensation ‎(1)

Question:  Eligible activity 18 states: Costs associated with the training and compensation of school resource officers and school police officers.

Can you clarify the word compensation? Does this mean a salary for an SRO or compensation for their time spent during training?

Answer: Compensation can be both salary or payment for time spent during training or engaging in school safety related activities. 

collapse Question Title : Competitive Announcement Eligibility ‎(1)

Question: Who is eligible for the 2019/20 School Safety and Security – Competitive announcement? 

Answer: Eligibility for the 2019/20 School Safety and Security – Competitive announcement is open to a "school entity" as defined by 24 P.S. §13-1301-B. Any school district, intermediate unit, area career and technical school, charter school, cyber charter school, regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution is eligible to apply for funding. Classification is based on the PA Department of Education designation which can be found on the Educational Names and Addresses page.

collapse Question Title : Competitive Applicant Eligibility – Nonpublic Schools ‎(1)

Question: Can Nonpublic schools apply for PCCD's School Safety and Security program funds?

Answer:  Nonpublic schools are ineligible for PCCD's 2019-2020 Meritorious and Competitive grant solicitations.

The 2019-2020 School Safety and Security – Meritorious solicitation is only open to School Districts (see Guideline 4. Eligible Applicants on page 5 of the Meritorious Funding Announcement)

The 2019-2020 School Safety and Security – Competitive solicitation is open to "school entities" as defined by statute; any school district, intermediate unit, area career and technical school, charter school, cyber charter school , regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution is eligible to apply for funding.

Classification is based on the PA Department of Education designation which can be found on the Educational Names and Addresses page.

collapse Question Title : Competitive Eligibility ‎(1)

Question: Our organization is listed on EdNA as both a Private Residential Rehabilitation Institution and a Nonpublic, Non-licensed School. Are we eligible to apply?

Answer: Private Residential Rehabilitation Institutions are eligible to apply through the 19-20 School Safety and Security Competitive Funding Announcement. 

collapse Question Title : Competitive Project Dates ‎(1)

Question: I have a question regarding the completion and submission of the Indiana County Technology Center's PCCD Competitive Grant.  One the first section main summary of information it asks for a start and end date.  What dates should be used in this section? 

Answer: The project period for 19/20 Competitive Funds starts on March 1, 2020 (see page 5 of the 2019/20 School Safety and Security – Competitive Funding Announcement under Guideline 3. Project Dates).  The end date for each project may vary but may only be budgeted up to 24 months. 

collapse Question Title : Consideration for Funding - Competitive ‎(1)

Question: Page 8 states:  "Consideration for funding may be given to applicants who have not received an award under FY 18-19 or FY 19-20 PA Department of Education Office for Safe School Targeted Grants or Part B of the FY 18-19 School Safety Grant Program." 

We received both the FY 18-19 SS Targeted Grant and the Part B Grant (and have applied for a potential FY 19-20 SS Targeted Grant).  Does the language above mean that our grant will not be considered and we should not apply

OR may we still apply if we still have unmet needs?

Answer:

Yes, any school entity eligible to apply can submit an application and will be considered.

collapse Question Title : Continued Staff Costs ‎(2)

Question: We hired an SRO with money from last year's School Safety and Security grant funding.  Can we apply to use FY19-20 Meritorious or Competitive School Safety and Security funding towards their continued employment?

Answer: Applicants may include the continued salary of any staff currently funded through a PCCD School Safety and Security grand in their FY19-20 Meritorious or Competitive School Safety and Security grant application.

Question: We plan to use last year's PCCD funds to support a Systems Level Psychologist, Social Worker and master's Level Therapists for the 19-20 and 20-21 school years as was written in our approved application. 

Since this 19/20 PCCD competitive application runs through March 2022 would we be able to write into the 19/20 application the funding of these positions for an additional year.   Essentially School Safety and Security grant funds would then cover these positions through the 21-22 school year.   We also have some other ideas focused around trauma related professional development and security related technology to complement the application.

Answer:  19/20 School Safety and Security funding may be used to support positions supported through previously awarded School Safety and Security funds.

Trauma-Informed Approaches to Education must meet the minimum criteria of the Model Trauma-Informed Approach Plan adopted by the committee.

All items that fall under Security Planning and Purchase of Security Related Technology require approval from your school entity's board of directors.   This approval must be submitted in the Required Documents section as a letter of support signed by the board president or a copy of board meeting minutes which shows the discussion and approval of the security related technology included in the proposed project. 

collapse Question Title : COSTARS ‎(1)

Question: Question - If a vendor is a "COSTARS" approved vendor, will this satisfy any Competitive Bidding/Sole Source Procurement concerns?

We did consult the application manual but this direct question was not addressed.  We believe it should satisfy concerns as that is the purpose for being approved for COSTARS for vendors.  We are just seeking confirmation.

COSTARS is the Commonwealth of Pennsylvania's cooperative purchasing program and serves as a conduit through which registered and eligible local public procurement units (LPPUs) and state-affiliated entities are able to leverage contracts established by DGS to cost-effectively and efficiently identify supplies with whom to do business. 

Answer: Procurement from an established contract within a purchasing network such as COSTARS, PEPPM, KPN, etc. is considered competitively procured. Procurement documentation must be maintained on file and made available upon request. To expedite the review process, please add a brief statement in the budget justification as to what type of procurement will be used.


collapse Question Title : Cyber Charter Schools ‎(1)

Question: I understand that only sites that house students are eligible for funds. Would this only include academic buildings and not include a field house or facility where student athletic activities are held?

Answer: Grant allocations awarded to cyber charter schools only shall be limited to the safety and security needs of students at facilities where tutoring, testing, supplemental programs and services or instruction for students with disabilities occur.  This is not applicable to all other eligible school entities.

collapse Question Title : Egrants Agency Registration ‎(1)

Question: Our non-profit organization has previously registered as an agency with PCCD, but do we need to create a new account as a separate school entity for our K-8 school program in order to apply for the School Safety and Security Grant?

Answer: If your non-profit organization's K-8 school program operates under the umbrella of the non-profit organization, the current Egrants agency account may be used to apply for 19/20 School Safety and Security – Competitive funding.  If the K-8 school is its own legal organization with different articles of incorporation and by-laws, they must register as a separate agency in Egrants in order to apply for School Safety and Security grant funding.

collapse Question Title : Egrants Registration ‎(1)

Question: If we applied and received the meritorious grant last year, do we need to re-register with PCCD?

Answer: Since your school district has already been entered as an agency into our Egrants system, you do not need to re-register the district. 

New users of the Egrants system (i.e., school districts or individuals) should follow the Egrants User Registration Walkthrough or Egrants Agency Registration Guide for assistance.

collapse Question Title : Eligible Activities ‎(13)

Question: Can School Safety and Security grant funding be used to pay for items like bollards, bullet-resistant window film, and new radios for all staff?

Answer: Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

Question: We are interested in purchasing parameter fencing, is that an eligible expense?

Answer: Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

Question: Is it possible for a school entity to apply for the same eligible program or activity for both parts a and part b? For example, can a school entity apply for surveillance equipment in Part A and again in Part B?

Answer:  Yes, a school entity can apply for the same eligible program or activity under both the meritorious and competitive funding announcement. 

Question : Hello - We are looking to add a security vehicle to our campus so our School Police Officer can get to buildings, transport students, and monitor bus stops.

We are assuming this would fall under #12 Security planning and purchase of security-related technology, which may include metal detectors, protective lighting, specialty trained canines, surveillance equipment, special emergency communications equipment, automated external defibrillators, electronic locksets, deadbolts, trauma kits and theft control devices and training in the use of security-related technology. Security planning and purchase of security-related technology shall be based on safety needs identified by the school entity's board of school directors.

We just wanted to make sure - Thanks

Answer: Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

Question : Are bus cameras allowable as security related equipment in the PCCD 19-20 school safety and security grants? I have searched the grant documents on Meritorious or Competitive applications using the words and couldn't not locate this.

Answer:  Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement and starts on page 6 of the FY19-20 Competitive Funding Announcement.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application.

Question: For both parts A and B of the School Safety grants, can a school entity submit a proposal that includes more than one of the eligible categories?

Answer: Grant applicants may submit proposals for projects that include multiple eligible activities. 

Please note that grants no longer have the Part A and Part B grant structure.  Part A and Part B are now two separate grant applications.  What was known as Part A is now the 2019/20 School Safety and Security – Meritorious Funding Announcement and what was known as Part B is now the 2019/20 School Safety and Security – Competitive Funding Announcement.

Eligible Activities for the 2019/20 School Safety and Security – Meritorious solicitation is detailed in the Meritorious Funding Announcement on page 5.

Eligible Activities for the 2019/20 School Safety and Security – Competitive solicitation is detailed in the Competitive Funding Announcement starting on page 6.

Question: Prior to submitting our School Safety & Security Meritorious grant application, I just want to confirm that the following expenses (as they relate to a mentoring program) are allowable:

  • Stipends for mentors
  • Transportation for students and mentors for local and regional field trips
  • Food for students, mentors, and parents during meetings and activities
  • Contract with local higher education institution for program coordination
  • Speaker fees/training fees for students/mentor activities and training

Answer:  Costs related to school-based diversion programs are eligible expenses per 24 P.S. §13-1306-B(j)(4).  A listing on Eligible Program Activities and Expenses can be found on pages 5-7 of the Meritorious Funding Announcement.

Question: I wanted to check and see if therapy dog programs are allowable expenses under the Meritorious or Competitive Application.

Answer: Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under section 5, Eligible Program Activities and Expenses, of the funding announcement.  It is incumbent upon the applicant to submit an application that they believe complies with the statute.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Question: The District has AED machines that we think were donated to the district.  If they in fact have been donated and now need replaced can we use Part A funds for that even though the District has used general funds to maintain with supplies? If some AED's were donated and others were purchased by District funds, are we able to use Part A for the donated replacements?

Answer: Budgeted expenditures must be reasonable, justified in the application, and must be associated with an eligible activity as defined in the funding announcement.  School Safety and Security funding cannot be used to supplant/replace existing school entity spending on school safety and security.  School Safety and Security funding is to be used in addition to other funds that are made available.  It would not be considered supplantation if there are no other funds available for an eligible cost as defined in the funding announcement.

Question : We were wondering if the costs associated with contracting with a security agency and our local police department in order to provide more of a secure presence during our athletic and community events would be an allowable expense?

Answer: Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under section 5, Eligible Program Activities and Expenses, of the funding announcement.  It is incumbent upon the applicant to submit an application that they believe complies with the statute.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Question: Our school district looking to help our local police department fund the acquisition of a specialty trained detection canine. The canine would be owned by the Girard Borough Police Department but utilized in the district school buildings and grounds regularly. We are hoping to allocate $5,000 of the meritorious grant to this project

 

Is this an allowable expense under section j (specific purposes), item 12: Security planning and purchase of security related technology, which may include… specialty trained canines?

Answer: Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  It is incumbent upon the applicant to submit an application that they believe complies with the statute.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Question: Are replacement CCTV systems an eligible expense under #12?

Answer: Due to the competitive nature of this funding announcement we are unable to determine eligibility of an item prior to reviewing the submitted grant.  It is incumbent upon the applicant to submit an application that they believe complies with the statute.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.  Please note that the list of items listed under Activity (12) is not exhaustive and the School Safety and Security Grant Program will consider reasonable expenses related to Activity (12) Security Planning and Purchase of Security Related Technology that are justified and supported by the school entity's board of directors.

Question: When will we find out who received a Target Equipment Grant awards?

Would this meritorious grant cover the cost of purchasing HP or Dell servers that are necessary to run the new video surveillance system?

What about the re-wiring of our schools so that the equipment is operable?

Answer: Targeted Equipment Grants are administered by the Office for Safe Schools for the PA Department of Education (PDE).  PCCD does not administer those funds and does not have any information not made public by PDE's Office of Safe Schools.  PDE's Office for Safe Schools has posted the 19-20 Targeted Grant Awardees on their website.  Please visit the Funding/Grants page of PDE's website for more information.

Funding can be used to support Eligible Program Activities and Expenses as listed in the Funding Announcement.  This list starts on page 5 of the FY19-20 Meritorious Funding Announcement. If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide the justification (i.e. "make the case") within the application

collapse Question Title : Eligible Activties ‎(1)

Question: I'm writing to get clarification on eligible expense sections 18, and 19. The grant announcement states we can apply for the following:

(18) Costs associated with the training and compensation of school resource officers and school police officers.

(19) Costs associated with the training and compensation of certified guidance counselors, licensed professional counselors, licensed social workers, licensed clinical social workers and school psychologists.

Does this mean we can apply for funds to hire new school police officers and/or a new Mental Health Therapist? I would like to get clarification as the way it sounds is that the grant can fund the compensation of an employee while they attend training. It doesn't state "Cost and compensation associated with hiring" a School Police Officer or Mental Health Therapist.

Answer: Costs associated with the training and compensation applies to all grant eligible staff, including newly hired staff.

collapse Question Title : Eligible Expenses ‎(3)

Question: Can we add $1500 worth of professional development - specifically "Trauma-informed education awareness" for our staff?

Answer:  Trauma-informed approaches to education in the curriculum, including training of school employees, school directors and behavioral health professionals are an eligible grant activity per 24 P.S. §13-1306-B(j)(21)(ii)(A).  All school entities that include Activity 21 (Trauma-informed Approached to Education) in their grant must utilize the Model Trauma-Informed Approach Plan adopted by the School Safety and Security Committee (SSSC) or have a plan that meets SSSC's Model Plan criteria.

A listing on Eligible Program Activities and Expenses can be found on pages 5-7 of the Meritorious Funding Announcement.

A listing of Eligible Program Activities and Expenses can be found on pages 6-8 of the Competitive Funding Announcement.

Question: Based on our recent RVAT study conducted in April 2019 by the Pennsylvania State Police, it was highly recommended that we increase and improve interior and exterior signage on our campuses.  In addition, we also have a large number of sidelight windows at our classroom door entrances that we would like to coat with shatterproof film.  Would these be eligible expenses under the meritorious grant application?

Answer:  Due to the competitive nature of this funding announcement we are unable to determine eligibility of an item prior to reviewing the submitted grant.  It is incumbent upon the applicant to submit an application that they believe complies with the statute.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.  Please note that the list of items listed under Activity (12) is not exhaustive and the School Safety and Security Grant Program will consider reasonable expenses related to Activity (12) Security Planning and Purchase of Security Related Technology that are justified and supported by the school entity's board of directors.

Question: I am checking on a question. Is it true that we cannot write the grant for the same item as we did last year? I read the funding announcement, and I couldn't find anything in regards to that. 

Answer: Applicants may include the same costs currently funded through a PCCD School Safety and Security grant in their FY19-20 Meritorious or Competitive School Safety and Security grant application.

collapse Question Title : Funding ‎(1)

Question: Is the funding $450,000 TOTAL over 24 months, or $450,000 each year?

Answer: School entities are eligible to apply for up to a total of $450,000 throughout the life of the project which can be up to two years.   

collapse Question Title : FY 2018-19 Grant Funding ‎(1)

Question: I apologize for my question, but I have recently stepped into the 2018-19 PCCD competitive grant management upon assuming our superintendent position.  For clarification purposes, our 2018-19 award is for the addition of a social worker in our school district.  I have two years of funding for that grant aware (19-20 and 20-21).

I DO NOT need to submit another application for the second year of funding under that award, correct?  In other words, the "19-20 School Safety and Security - Competitive" grant is totally separate, correct?

Answer: Yes, if you were awarded two years of funding under the FY18-19 Competitive/Part B grant, you do not need to submit an application under the "2019/20 School Safety and Security – Competitive" Application to receive your 2nd year of funding.  The funding announcements currently open are totally separate from last year's awards.  Please note, however, that nothing shall preclude a school entity from making an application in a subsequent year for the same purpose and amount awarded in a prior year. 


collapse Question Title : Main Summary Page ‎(1)

Question: I am unclear about the ADD RECIPIENT section.  The webinar is just the PDF in video form.  This is my first time being tasked with the grant and I want to make sure we at least get the meritorious and learn from this process and then submit a competitive grant.  Any guidance on this question and anything else would be appreciated. 

Answer: The Main Summary Walkthrough provides step-by-step instructions on how to complete the Main Summary section of the grant application, including how to add a recipient agency.  Additional guides, including a Grant Application Walkthrough as well as section specific guidance, can be found on the Grant Guides page of PCCD's website.

collapse Question Title : Main Summary Page – School District Field ‎(1)

Question: Page 4 of the SSSC grant announcement and guidelines states that intermediate units and career and technical centers are eligible entities. However, intermediate units and career and technical schools are not included in the "School District" dropdown menu on the Main Summary page of the application. Please advise.

Answer: The School District, Keyword, Senate District, and State House District dropdown menus on the Main Summary page of the grant application are for internal use only.  They act as filters when pulling information from the Egrants system and do not correspond to eligibility.  The School District field is not mandatory and can be left unanswered.

collapse Question Title : Meritorious Activity #18 Eligibility ‎(3)

Question:  We are interested in applying for the meritorious application as it relates to our discussion of contracting with our local police department for a School Police/Resource Officer.  Eligible Program Activities and Expenses #18 references "Costs associated with the training and compensation of school resource officers and school police officers."  We are interested in using our allocation towards this new position.  Can you confirm that this is an allowable expense for the grant application? 

Answer:  Yes, costs related to the compensation and/or training of a School Resource Officer or School Police Officer is an eligible expense.

Question:  Regarding the new PCCD grant, can a school district ask for money to support its own security program? When we started our program several years ago, we were able to utilize off duty police officers.  The officers were hired as independent contractors.

Answer:  Yes, costs related to the compensation and/or training of school security personnel, including independent contractors, are allowable through PCCD's School Safety and Security grant funding.

Question: The District would like verification that the entire allotment of funds $35,000 can go towards a Security Guard.  The Security Guard is already in place and working in this capacity and the current year's budget had a line item for security guards -- but just for 2 and the security company has changed.  Checking and confirming that this would not be considered supplantation of funds.

Answer:  It is not considered supplantation if the school district is increasing the total amount available to fund security guards by $35,000.  Additionally, if the security guard was funded through PCCD's 2018-2019 School Safety and Security grant funding, applying the entirety of 2019-2020 Meritorious allocation to the position would not be considered supplantation.

collapse Question Title : Meritorious Allocation ‎(1)

Question:  Will an application for a school district be accepted if the Budget Detail exceeds the minimum grant allocation for the school's ADM?

Answer: Meritorious applicants cannot cannot exceed or budget under their ADM based allocation.  The budget must match the applicant's allocation as listed in Appendix A of the School Safety and Security – Meritorious Application.  Funds exceeding a school district's minimum allocation must be requested through the 19-20 School Safety and Security Competitive application per 24 P.S. §13-1306-B(g).

collapse Question Title : Meritorious Application - Executive Summary ‎(1)

Question: In the executive summary section where you copy and paste: The [name of school district] is requesting $[insert Meritorious Application budget amount here] to meet the following eligible expenses category under Section 1306-B(j)(1-21; 23): [list the appropriate program grant requirement category].

Where it is highlighted do I put 'School Safety and Security Meritorious Grant'

Answer: Section 1306-B(j)(1-21; 23) refers to the Eligible Program Activities and Expenses per statute and listed on pages 5-6 of the Meritorious Funding Announcement.  The highlighted portion of text is where the Eligible Program Activities and Expenses this grant will support should be listed.

e.g. The Example School District  is requesting $[Maximum Allocation per Appendix A of the Meritorious Funding Announcement] to meet the following eligible expenses category under Section 1306-B(j)(1-21; 23): (7) Classroom management, (15) Counseling services for students, and (18) Costs associated with the training and compensation of school resource officers. 

collapse Question Title : Meritorious Awards ‎(1)

Question:  If we complete and submit a Meritorious application following all of the directions, are we guaranteed the allocation?

Answer:  Funding for school districts under the 2019/20 School Safety and Security – Meritorious Funding Announcement is non-competitive.  Per the statute, each school district that makes a meritorious application as prescribed by the Committee shall receive the grant allocation based on the School District's 2017-2018 ADM as detailed in Appendix A which starts on page 12 of the Funding Announcement

collapse Question Title : Meritorious Board Letter ‎(1)

Question: What is the timing of the school board approval for the meritorious grant?  We have an approval; however we need to modify it slightly.

Answer:  In order for you to be eligible for a meritorious award, you will need to provide us with an Activity 12 Board support letter prior to the start of the grant. 

collapse Question Title : Meritorious Funds ‎(1)

Question: Is it possible to utilize funding from the meritorious grant to support part of a larger project. For instance, it acceptable to apply the meritorious funds toward a more expensive project?

Answer: Yes, you can use your meritorious funds to support a portion of a larger project. 

collapse Question Title : Meritorious Grant Funding ‎(1)

Question: We hired an additional school resource officer starting in the 2018-19 school year.  We used our $25,000 meritorious grant to help with the added cost.  The total cost for the additional officer is approximately $54,000/year.

We have been designated $40,000 under the Meritorious Grant for the 2019-20 school year.  Can we apply/designate the full $40,000 to the added school resource officer?

Answer: Yes, you can use the entire $40,000 to support the school resource officer that started in 2018-19. 

collapse Question Title : Meritorious Project Dates ‎(3)

Question: We used the 18-19 PCCD meritorious grant award to primarily fund mental health counseling services for our students.  We have budgeted to end expenditures under this 18-19 grant on 10/31/19.

We will plan to submit our application for 19-20 monies BEFORE the 11/4/19 deadline. 

Do we then discontinue or pause services after 10/31/19 until we receive the notification of grant award in February 2020? 

Or, may we continue services and charge to the 19-20 grant award starting on November 1st before we receive notification that it was approved?  That is not our norm as we generally always wait for the award announcement first. However, delaying services for several months will mean a change in the budget but more importantly, a change in services for our students

Answer: The project period for 19/20 Meritorious Funds may begin no earlier than July 1, 2019 and may not have an end date later than June 30, 2021 (see page 5 of the 2019/20 School Safety and Security – Meritorious Funding Announcement under Guideline 3. Project Dates).  As the project activities may begin on July 1, 2019, you would be able to continue services after 18/19 Meritorious grant ends.

Please note that the July 1, 2019 project start date is only applicable to Meritorious grant funding.

Question: Is the grant awarded through the 2019/20 School Safety and Security – Competitive funding announcement intended for one year or two years?  Example: if we are awarded $450,000 is that our budget for one year or two years? 

Answer: Applicants may budget their project for up to 2 years but are not required to use the entire project period if their project does not require it.

Question: In completing the application, we were unable to determine if we could use the funds into the 2020-2021 school year. We estimate the cost for the remainder of the 2019-2020 school year at approximately $16,500.00. Would we be able to go beyond year 1 with the grant money or would it have to be spent by June 30, 2020?

Answer: The Meritorious grant will be retroactively dated to begin on 7/1/2019 and can have a project period of up to 24 months.  This means that the funding can support 2020-2021 operations as the project period can end as late as 6/30/2021.

collapse Question Title : Meritorious Project Start Date ‎(1)

Question:  For part of our grant funding we are purchasing updated handheld radios for our principals to help with essential communication. We would like to purchase them now as we need them ASAP but would have to pay the vendor before February's approval.

Is it permissible to purchase now, and pay for out of my other student services funds, and then when we receive the grant funds use the money to reimburse that account?

Answer:  As the project activities for the 2019/20 School Safety and Security – Meritorious grants may begin on July 1, 2019, you are able make purchases for the project anytime on or after July 1, 2019.

collapse Question Title : Meritorious Supplantation ‎(1)

Question: As I am completing our 19-20 School Safety and Security Meritorious application, I am at a crossroads related to expenditures.  Having already written a Safe Schools SRO grant, which has not been announced yet, if I expend the $35000 allocated to our district for SRO services under the PCCD Meritorious grant and are awarded the Safe Schools SRO grant, I will have to go back into the PCCD appl and complete a budget revision.  That said, I could expend PCCD funds on one of our School Psychologists (#19), but will that violate the "supplement/supplant" rules?  Simply put, can I use PCCD funds for something the district already budgeted for?

Answer:  If the Psychologist was supported through PCCD's 2018-2019 School Safety and Security grant funding, modifying the 2019-2020 Meritorious allocation to that position would not be considered supplantation.  If the psychologist position is currently supported through other funds, the grant could be modified to support additional hours of service from the current psychologist, an additional psychologist position, or another eligible item which is not already fully supported through the school budget.

collapse Question Title : Non-profit Agency Checklist – IU’s ‎(1)

Question: Our Intermediate Unit will be applying for the 2019/20 School Safety and Security - Competitive Grant.  Section 11 of the grant application titled, "Non-Profit Agency Checklist," specifies that...

The following items must be attached in Egrants (preferred) or mailed to PCCD in conjunction with the submission of an application for direct funding of non-profit agencies (refer to the Applicant's Manual page 11). This information does not have to be submitted to PCCD for governmental applicants proposing to pass through some or all of the funds to a non-profit agency.

Does an Intermediate Unit have to submit each of these items or are we considered a "governmental applicant" which would exclude us from having to submit these documents?

Answer: Intermediate Units would be considered a governmental applicant.  Please select "Not Applicable" on the Non-profit Agency checklist. 

collapse Question Title : Non-profit Checklist ‎(1)

Question: Does a school district have to complete the nonprofit agency checklist portion of the grant?

Answer: School Districts do not need to complete the non-profit agency checklist.  School entities that are non-profit organizations will need to fill this section out.   

collapse Question Title : Partial Funding ‎(1)

Question: I have a question related to Part B of the PCCD School Safety and Security Grant Program.  Will Part B grants be awarded "all or nothing" or do Part B applications have the chance of being partially funded?

Answer: The School Safety and Security Committee, in its discretion, may award in whole or in part a request made by a school entity in its grant application based upon the merit of a specific item requested.

collapse Question Title : Partnering with IUs ‎(1)

Question: When an Intermediate Unit is applying in partnership with a number of its region's schools, would the funding be jeopardized if a school is included in the IU application as a project partner or recipient of the services supported through the proposed IU grant in addition to applying for the same funds independently?

Answer: Competitive applications are scored separately based on their individual merit.  School entities partnering with other school entities are advised to include that information in their applications so that any appearance of duplication or supplantation is addressed.

collapse Question Title : Performance Indicator Section ‎(1)

Question: In the PCCD meritorious application are we supposed to create a performance indicator or does PCCD create it?

Answer: You are not required to enter any performance measures in this section as part of your application. Any measures that you do enter, however, will appear on your quarterly program reports.  Please see the Performance Indicators Section Guide for assistance with completing this section of the application.


collapse Question Title : Procurement ‎(4)

Question: If individual cameras are less than $10,000 does that mean we can use the micro-purchase method of procurement or does the total quote for the cost of upgrading an entire building require the sealed bid?

Answer: The procurement method is determined by the total procurement from a vendor during the project period, not by individual item. Refer to the Procurement Details Walkthrough for additional guidance.

Question: A question on the procurement section of the Competitive grant -- the District is looking into purchasing AED's and will we need to secure 3 bids for this purchase and then detail the other 2 bids in the grant?  

Answer: School districts should follow their documented procurement procedures as long as those procedures meet the minimum requirements established by PCCD's procurement guidelines.  Please review Chapter 4 of PCCD's Applicant's Manual, specifically the Procurement Standards section beginning on page 16 which outline PCCD's procurement guidelines.  The method of procurement required by PCCD's guidelines will depend on the amount of the purchase.  Procurement by micro-purchases may be used for purchases up to $10,000, procurement by small purchase procedures may be used for purchases up to $250,000 and procurement by sealed bids (or by competitive proposals when sealed bids are not appropriate) must be used for purchases over $250,000.

Question: What type of documentation is needed for the expected procurement amount for Proposed Sole Source Vendors? Is it possible to list the cost based on training options or do we need exact quotes from the vendor providing the service or item?

Answer: It is not necessary to obtain formal quotes; however, grant applicants should use a reasonable method to estimate the expected cost.  Methods can include costs based on prior purchases or contracts.  While documentation is not required to be uploaded to the grant application, the Procurement Section must be completed thoroughly, and any documentation or method used to determine the cost must be retained for monitoring purposes.

Question: I have a question on the Meritorious application under Procurement, Section 3.  We are requesting new paging systems for 2 remaining district buildings and also selecting a sole vendor because we've already replace 2 systems in our district through this vendor and we want the same systems so we can tie them together.  There's a drop-down option for Sole Source and State Contract Procurement.  The vendor has provided PEPPM pricing to avoid the bid process and even though they are the sole source from a territorial standpoint, would that be considered State Contract Procurement as an option?  

Answer: Procurement from an established contract within a purchasing network such as COSTARS, PEPPM, KPN, etc. is considered competitively procured. Procurement documentation must be maintained on file and made available upon request. To expedite the review process, please add a brief statement in the budget justification as to what type of procurement will be used.

collapse Question Title : Program Activities - Competitive ‎(1)

Question: Our PSP RVAT assessment showed a need for improvement on walkway that connects several buildings. We want additional walkway, add lighting, and cameras.  As I look over section J providing specific areas for grant allocation, I'm having a difficult time placing this project. 

Could I classify it under section 1 – since it came on the advice of a safety assessment?

Could I classify it under section 11 – since it is a part of "thorough districtwide safety"?

Answer: Due to the competitive nature of this funding announcement we are unable to determine eligibility of an item prior to reviewing the submitted grant.  It is incumbent upon the applicant to submit an application that they believe complies with the statute.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application. 

collapse Question Title : Program Activities - Meritorious ‎(1)

Question: We are trying to clarify the proper "program activity" that a proposed project would fall under. We are considering the purchase of "Go Kits," which are emergency supplies for classrooms in the event of extended lockdown, evacuation, or other emergency. Would it be correct to include these supplies in Program Activity # 11 under districtwide emergency preparedness?

Answer: Activity 11 is the appropriate Program Activities selection for Go Kits.

collapse Question Title : School Security Guard Training Requirements ‎(1)

Question: My district has a part-time school maintenance worker/security guard who patrols the campus during evenings only, after the school day is out of session.  Does this person have to go through the training required by Act 67 of 2019 even though he does not interact with students and does not work when school is in session?

Answer:  The Act 67 training requirement applies to all School Police, Resource Officers, and Security Guards.  Section 1301-C of the PA School Code defines school security guard as, "An individual employed by a school entity, nonpublic school or a third-party vendor or an independent contractor who is assigned to a school for routine safety and security duties and has not been granted powers under section 1306-C(3)."  Best practice would be to consult your school solicitor to determine if this position description meets the definition for school security guard.

collapse Question Title : School Security Guards ‎(1)

Question: For the 19-20 grant we are looking to hire school security guards to assist in our schools that currently have no physical secure vestibule entry. If this is allowable, which eligible program activity and expense would it fall under?

Answer: School security guards are an eligible expense under Activity #12.  Please note that school security guards must meet the training requirements of Act 67 of 2019 prior to performing security duties in schools.

collapse Question Title : Security Guard Training ‎(1)

Question: I am working on the School Safety and Security Meritorious Grant and have a question. Item number 18 under the Eligible Program and Expenses category on pages 5 and 6 of 24 reads " Costs associated with the training and compensation of school resource officers and school police officers." Does that extend to security guards from a company like St. Moritz security?

Answer:  Training for security guards would be listed under Activity 12: Security Planning and Purchase of Security Related Technology that are justified and supported by the school entity's board of directors.  As a reminder, items listed under Activity 12 require documentation from the school entities board demonstrating that the request for purchases related to security planning is based on the safety needs identified by the board.  Types of acceptable documentation may include one of the following: a letter of support, a board resolution, or meeting minutes of the board or a subcommittee of the board discussing and/or approving the request for the item to address a safety need.  This documentation should be attached to the application in Egrants.  

collapse Question Title : Separate Funding Announcements ‎(2)

Question: Why are there two separate funding announcements and which one should I apply under?

Answer:  For 2019/20, the meritorious non-competitive and competitive funding announcements are two separate funding announcements.  School Districts are the only entity eligible to apply under both announcements.  A copy of the funding announcements can be found here.

The 2019/20 School Safety and Security – Meritorious announcement is non-competitive and school districts are the only entity eligible to apply.  A list of school district grant allocations can be found in Appendix A of the 2019/20 School Safety and Security – Meritorious funding announcement.    

The 2019/20 School Safety and Security – Competitive announcement is competitive and open to the following entities: school district, intermediate unit, area career and technical school, charter school, cyber charter school, regional charter school, approved private school, chartered school for the education of the deaf or the blind, or private residential rehabilitative institution.  Eligibility is defined by the PA Department of Education's classification of your school entity. 

Question: Last year, the $25K Meritorious award was included in the total for which school districts could apply. Am I correct that this is not the case this year and that the Meritorious Award total for which districts can apply is not included within the Competitive Award total for which districts can apply?

Answer: In the FY18/19 School Safety and Security program solicitation, the Meritorious (Part A) and Competitive (Part B) funding was combined into a single Funding Announcement and grant application.  For FY19/20, Meritorious and Competitive funding have been separated into their own Funding Announcements and grant applications.

The allocation for each Meritorious application is based on the School District's Average Daily Membership and is listed in Appendix A which starts on page 12 of the Meritorious Funding Announcement.

School entities can apply for up to $450,000 through in their Competitive application.  The cap is higher for the School District of Philadelphia and Pittsburgh Public Schools.  More detail on this can be found on page 5 of the Competitive Funding Announcement under Section 2, Funding Availability.

collapse Question Title : Signature Page ‎(1)

Question: I have two questions on the grant application signature page:

1. Does a school board member need to be an "attesting officer" or can a business manager serve that function?

2.  Does it require the district's solicitor to sign?

 

Answer: An "attesting officer" is any school official, such as a board member or business manager, who is capable of attesting to the authenticity of the signature of the chief school administrator.  More information on how to complete the application signature page can be found in the Grant Application Walkthrough in the Complete Signature Page section.

collapse Question Title : SRO Supplantation ‎(2)

Question: Are grant founds permitted to help off-set expenses related to SRO's that are currently serving in the District or can these funds only be used to add SRO's?

Answer: If the SROs were supported through PCCD's 18-19 School Safety and Security grant funding, continued support of those positions through the 19-20 School Safety and Security grant funding would not be considered supplantation.  If the SRO positions are currently supported through other funds, the grant application could support additional hours of service from the current SROs, additional SRO positions, and any currently unbudgeted SRO costs such as equipment, uniforms, or NASRO training.


Question: Our municipal SRO contract has changed for the 19/20 school year.  This is the first year we have a full-time municipal officer on duty in our district. We are now operating under a 75% District cost for a full-time officer.  Prior years have been filled with part-time officers. This has resulted in increased district costs associated with having a full-time officer.  Could we use Meritorious dollars to offset the increase in costs to provide full-time SRO services from a part-time officer to a new full-time officer position?

Answer: Yes, School Safety and Security grant funding may be used cover the unbudgeted increased costs of making a part-time SRO positions into the full-time SRO position. 

collapse Question Title : Supplantation ‎(4)

Question: Is replacing or upgrading an existing system considered supplanting?  The purpose is to enhance what we are able to do with the system.

Answer: Budgeted expenditures must be reasonable, justified in the application, and must be associated with an eligible activity as defined in the funding announcement.  School Safety and Security funding cannot be used to supplant/replace existing school entity spending on school safety and security.  School Safety and Security funding is to be used in addition to other funds that are made available.  It would not be considered supplantation if there are no other funds available for an eligible cost as defined in the funding announcement.

Question: Are there any District supplanting restrictions with School Safety and Security Grant Program dollars?

Answer: Grant money allocated through this program can be used to supplement but not supplant existing school entity spending on school safety and security.  PCCD funding is to be used in addition to other funds that are made available.  However, nothing shall preclude a school entity from making an application in a subsequent year for the same purpose and amount awarded in a prior year.  Please refer to the School Safety and Security Funding Announcement, Appendix Section to view examples of supplantation.

If you believe that your project has the potential to be considered supplanted funds, please provide an explanation in your Egrants application as to how the requested resources will supplement and not supplant existing spending.  All applications will be presented to the School Safety and Security Committee for final approval.

Question: On page 5 of the RFP, it says, "School entities are limited to one application under this announcement." However, when I asked when an Intermediate Unit is applying in partnership with a number of its region's schools, would the funding be jeopardized if a district is applying through the IU in addition to applying for the same funds independently, you responded that:  

"Competitive applications are scored separately based on their individual merit.  School entities partnering with other school entities are advised to include that information in their applications so that any appearance of duplication or supplantation is addressed."

Which led me to believe that districts can apply as partners in a consortium and individually.

Please clarify for me if the following statement is correct or incorrect: School districts may apply in partnership with an Intermediate Unit AND independently for the competitive application. 

Answer: Yes, the statement is correct, so long as only one application is received from each applying school entity (e.g., an IU can apply to provide services to school districts; a school district can apply on behalf of their school district). 

Question: 1.  This is our first year having a district security officer; when we decided to do this, we were anticipating this grant opportunity. Because we hired and we were hoping & anticipating the ability to offset some of the costs as all indications were that it would be available this year; May we use the funds for this position or is that considered supplanting?

2. The official title of our position is district security officer is that going to be a problem?

Answer: This would not be considered supplantation unless the current, approved school budget relied on other funds to cover the entire cost of the officer.  Meritorious School Safety and Security fund may only cover costs beginning 7/1/19.

The title of the position is not a problem.  Requirements are attached to the types of job duties performed, not the title of the position.

collapse Question Title : Supplies & Operating Expenses or Equipment ‎(1)

Question: Is our understanding correct that Cameras that are less than $5,000 would be supplies and cameras $5,000 or more would be equipment?

Answer: Your understanding is correct. Refer to the Procurement Details Walkthrough for additional guidance.

collapse Question Title : Trauma-Informed Approach Plan ‎(1)

Question: If I am submitting for a trauma informed approach to education, do I need to include the documentation listed in the second bullet below (letter of support from the board, etc)?

Answer: A letter of support from the board is only needed for School Safety and Security Technology (Activity 12).  School entities that include Trauma-Informed Approaches to Education (Activity 21) in their application must upload a copy of their Trauma-Informed Approach Plan. Please refer to the School Safety and Security Committee's Model Trauma-Informed Approach Plan for guidance on minimum requirements and best practice recommendations.


 

collapse Question Title : Trauma-Informed Plan Requirement ‎(2)

Question: In reviewing the guidelines for the Model Trauma-Informed Approach Plan, a district asked:
"If a district is submitting a Safety and Security Grant, do they have to create or have a formal plan for any type of grant request? For instance, would a grantee that is applying for funds toward door hardware still have to submit/create a formal plan?"

Answer: Applicants are only required to be develop or submit a Model Trauma-Informed Approach Plan when expenses are being requested for activity #21 – trauma-informed approaches to education.  A plan is not required for any additional activities. 

Question: It was mentioned at PAIUCC that school districts would be required to create a trauma informed plan if awarded a Safe Schools Grant.  Can you confirm what grant this will be a requirement for?

Answer: Act 18 of 2019 amended Article XIII-B to require any school entity applying for a School Safety and Security grant under 24 P.S. §13-1306-B(j)(21) (i.e., trauma-informed approaches to education) to utilize a Model Trauma-Informed Approach Plan adopted by the SSSC.  Applicants may utilize their own existing plan, provided it meets the SSSC's Model Plan criteria, or may seek funding to support the development of their own plan. 

This a requirement for all School Safety and Security program funding used to support trauma-informed approaches to education.  A link to the Model Plan and additional resources can be found HERE.

collapse Question Title : Vendor Registry ‎(1)

Question: For applicants proposing SROs, SPOs, or School Security Guards, which "approved vendor list" should the applicant refer to in order to obtain estimates costs? PDE has made available an "Approved School Police Officer Vendor List" and PCCD provides a "School Safety and Security Provider Registry".   

Answer: PCCD's current School Safety and Security Provider Registry currently applies to school safety and security assessment vendors only. PDE's Approved School Police Officer Vendor List does not apply to PCCD grants.  As such, there is no SRO, SPO, or School Security Guard vendor list that needs to be referred to for PCCD's 19-20 School Safety and Security grant applications.


Q&A text
collapse Funding Announcement Title : 2019 Substance Abuse Education (SAEDR) - Youth ‎(11)
collapse Question Title : Application Process ‎(1)

Question 1:

It appears that with our VPP grant for Triple P that we are not eligible to apply for the new SAEDR - Youth Focus grant.  Can you confirm if that is correct before I begin to put a project together? 

 

Answer 1:

The most recent VDPP funding period is 07/01/2019 - 06/30/2021. Applicant and Recipient Agencies currently receiving any OJJDP funds for any project or program must cycle off that money before January 1, 2020 to be eligible under this solicitation. This includes all funds which OJJDP administers from all sources.

collapse Question Title : Eligibility to Apply ‎(7)

​Question 3:

I am writing in reference to the SAEDR Funding available through the PA Commission on Crime and Delinquency, recently posted by the EPISCenter. As I understand it this money is marked for evidence-based treatment programs for Substance Misuse.  Since Multi-systemic Therapy is a well-known evidence-based treatment model in the field of substance misuse treatment (using the state-of-the-art treatment of CM) would MST providers be able to submit applications for this funding?

Answer 3:

Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under Section 6, Program Goals and Anticipated Impact and Section 7, Eligible Program Activities and Expenses, of this solicitation.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Question 4: The RFP for the 2019 SAEDR Youth Focus grant states that applicants that are currently receiving OJJDP funds to support their programs must cycle off that funding by January 1, 2020 to be eligible. We are currently in Year 1 of a 2019 Violence and Delinquency Prevention Program grant delivering the CBITS program and Year 2 of a 2018 Violence and Delinquency Prevention Program grant delivering Strengthening Families 10-14. Does one or both of these programs prohibit our agency from applying for 2019 SAEDR Youth Focus funding?

Answer 4: The 2019 Violence and Delinquency Prevention Program (VDPP) funding started July 1, 2019 and ends June 30, 20121.  The 2018 VDPP funding started July 1, 2018 and ends June 30, 2020.  If you are on either funding stream you would not be an eligible applicant under this 2019 SAEDR funding opportunity.

 

Question 5: May a 501c3 organization submit a proposal for the Substance Abuse Education and Demand Reduction Category 1 – Adult and the Substance Abuse Education and Demand Reduction – Youth Focus solicitations?

Answer 5: The "Substance Abuse Education and Demand Reduction Category 1 – Adult" and the "Substance Abuse Education and Demand Reduction – Youth Focus" are separate solicitations and there are no prohibitions barring otherwise eligible non-profit organizations from applying under each announcement.

 

Question 6: I am reaching out with a question about eligible community-based collaborative boards for the 2019 Substance Abuse Education (SAEDR) - Youth Focus RFP. Would the Philadelphia Juvenile Justice Services Center, the School District of Philadelphia, or the Education Law Center qualify as collaborative boards?

Answer 6: As stated in the funding announcement, your application must be submitted with the endorsement of a local non-profit, community-based collaborative board. Examples were included in the announcement which also allowed for "…other collaborative boards, including those established to focus on implementing healthy community objectives."  Your application must include a description of the current efforts of the local non-profit community-based collaborative board to demonstrate that the collaborative is active, functioning, is aware of the recommendations and conclusions from the most recent community needs assessment and endorses the program that the applicant has selected to implement.

Question 7: If we are currently receiving funds through PCCD's Community Violence Prevention/Reduction Initiative (funding cycle is 2019-2021) are we still eligible to receive this funding?

Answer 7: Yes, if you are on Community Violence Prevention/Reduction funding, you may apply for SAEDR as well.

Question 9: Our agency is a sub-recipient on another PCCD grant that is receiving OJJDP funding.  Are we eligible to apply as the primary applicant under this funding announcement?

Answer 9: If you are listed as the applicant or recipient agency on another OJJDP funded grant, you are not able to apply under this announcement.

Question 10: Our coalition has never applied for funding to run the SFP program, though another agency has delivered the program in one part of our school district, impacting only a few families. (approximately 40). We would like to apply to offer SFP throughout the remainder of the school district, as well as possibly parts of neighboring districts. Are we able to apply?

Answer 10: If your agency is not currently on OJJDP funding and will serve a new community, you are able to apply.  In your application, you should clearly define the area that will be served and discuss how this funding will not duplicate existing SFP services.

collapse Question Title : Pass Through ‎(1)

Question 2:

Can a county government act as the pass through for a non-profit wishing to apply for this funding?

 

Answer 2:

Per Section 5. Eligible Applicants (page 5) of the 2019 Substance Abuse Education and Demand Reduction (SAEDR), Category 1 – Adult funding announcement, eligible non-profit organizations may apply for funds and may partner with a local government unit, but direct awards cannot be made to governmental entities. 

collapse Question Title : Service Population ‎(1)

Question 8: How are Youth defined under this announcement? Can we define them at 24 years of age and under or does it have to be 18 years of age and under?

Answer 8: For SAEDR Youth funding, projects can target youth 24 and under and their families, depending on the program.  Applicants should clearly describe how their proposed approach will address the eligible program activities as described in Section 7.

collapse Question Title : Sustainability ‎(1)

Question 11:
Can you provide some more information on the last question about seeking to be included in your county's Needs-Based Budget? Is this asking whether or not we could apply for county funding for this specific program?

Answer 11:
Long term sustainability of funded programs is important to PCCD. This question is attempting to ascertain if your understanding of the Needs-Based Budgeting process in your county, including timelines to request and responsible entities. SUSTAINABILITY

collapse Funding Announcement Title : 2019-20 PACTT Competitive Funding Announcement  ‎(7)
collapse Question Title : Eligibility to Apply ‎(2)

​Question: I see multiple sites can apply for the 201-20 PACTT Competitive solicitation, but I recall it had to be different Federal I'd numbers.  Is this different this year?  We want to submit for a few but have the same fed I'd #.

Answer: For this funding announcement, eligible applicants include entities that are NOT currently PACTT Affiliates OR entities that were PACTT Affiliates at some point in the past but allowed their affiliate status to lapse.  Only one application may be submitted per non-affiliated provider.  Providers are regarded as separate and distinct sites/facilities. This allows multiple applications to be submitted from more than one established provider. For example, ARC, Inc. has four individual sites and each could submit an application for these funds. ii. However, ARC, Inc. would not be permitted to submit one combined application for funds for all four of its sites.

If an entity submits an application, the entity would only have one Federal Identification number and would not have different federal identification numbers for each site/facilities.  More than one application can be submitted for the same entity and that entity must be listed as the applicant agency.  On the line for Recipient Agency the entity name along with the site/facility name could be identified.

Question: Can a for-profit organization conducting training and employment-related services targeting the population to be served apply for this grant?

Answer: For this solicitation, eligible applicants can include both for-profit and non-profit licensed human service agencies that serve Pennsylvania's adjudicated youth in a community-based, out-of-home or probation setting within Pennsylvania.  The goal of these funds is to provide a fiscal incentive for residential, community-based, and/or juvenile probation office service providers to qualify to become PACTT Affiliates.  Current Affiliated programs do not include non-human service agencies, local school districts, intermediate units, post-secondary institutions, detention centers or private businesses. 

collapse Question Title : Impact and Outcomes ‎(1)

Question: Are you more concerned about the impact of the project/program or reaching the larger numbers of the audience?

Answer: The size of PACTT affiliates varies greatly, therefore no specific number of youth to be served has been established.  With regard to the impact of the program, the "Anticipated Impacts" of the program can be found on page 6, Section C of the funding announcement. If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

collapse Question Title : Impacts and Outcomes ‎(1)

Question: Is there a minimum for the # of youth being served in the project/program?

Answer: The types and size of PACTT affiliates varies greatly, therefore no specific number of youth to be served by a project or program has been established.  As outlined on Page 5, Section 5a of the funding announcement "All residential facilities, community-based, and/or juvenile probation office providers that are not currently PACTT Affiliates and serve primarily adjudicated delinquent youth are considered eligible to apply for these funds."

If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

collapse Question Title : Program Implementation ‎(1)

Question: I'm a grant writer and we're interested in applying for the upcoming PACTT funding cycle.

We've closely reviewed the RFP and noticed that this funding opportunity is specifically open to organizations that are interested in achieving "affiliate status." Once affiliate status is attained, what do organizations that have this status have to do in order to keep it?

Answer: Eligible applicants once awarded, and Affiliate status is attained, are expected to maintain Affiliate status.  Affiliates will work their assigned Adjudicated Youth Education Program Consultant in order to meet the required expectations of Affiliate status.  Please note, that awarded grantees are expected to commit to a quality implementation of their project, participate in an annual re-affiliation review, and to participate in the data collection activities set forth under the Research for Action program in conjunction with the County Commissioners Association of Pennsylvania.  Agencies found to not be fulfilling PACTT's affiliation standards are subject to removal of their status as an affiliate. 

collapse Question Title : Project Goals ‎(1)

​Question: Is this grant only for the purpose of applying for PACTT affiliation or is an actual project expected?

Answer: The goal of the PACTT solicitation is to provide a fiscal incentive for residential, community-based, and/or juvenile probation office service providers to qualify to become PACTT Affiliates.  Proposed applicants are expected to work through twelve months of the project period with the Bureau of Juvenile Justice Services (BJJS) PACTT Staff in order to meet benchmarks to become a PACTT Affiliate.  Applicants are to propose a project that will lead to the completion of PACTT Affiliation goal at the end of the twelve months, or prior to the end of the grant, if awarded.

collapse Question Title : Project Timelines ‎(1)

Question: Does the proposed project/program need to be active throughout the entire 12-month period?

Answer: With the exception of some academic programs that may not provide services over the summer months, PACTT related services traditionally operate throughout the year.  It is recommended that the proposed applicant clearly outline what portion(s) of its program will be "inactive" during the year and include what other parts of its program will continue to operate.

collapse Funding Announcement Title : 2020 Community Violence Prevention/Reduction ‎(31)
collapse Question Title : Attachments ‎(1)

Question: On page 20 of the Applicant's Manual, it states "Indicate the total cost of project personnel and provide job descriptions with salary ranges". Where are we to upload the job descriptions?

Answer: Although the PCCD Applicant's Manual indicates that job descriptions are to be uploaded, job descriptions for this solicitation are not required.  If an applicant would like to attach the job descriptions the documents can be added in the "Project Design and Implementation" section of the Egrants application. 

collapse Question Title : Budget Detail ‎(1)

Question: We received feedback on a previous proposal budget that "large categories of expenses lumped together – for example travel is lumped with training" however the expense line description reads "Travel (including training)". Please clarify.

Answer: For items listed in the Budget detail section named "Travel (including training)," all travel and training activities should be broken out individually (e.g., lodging costs, meals, mileage, actual training costs, etc.). 

collapse Question Title : Data ‎(1)

Question: The links in your answer to Question 10 are coming up as broken links: 404 File or Directory no found. When googled the PA UCR, the 1st link leads to a privacy error and one that does not allow us to click through. the 2nd link states that the site is down. Are there any other sites that are acceptable to cite data?

Answer: Unfortunately, the Pennsylvania Uniform Crime Reporting System, as mentioned in Q10, is undergoing maintenance on this date.  Proposed applicants can access other sites, such as the Federal Bureau of Investigation (FBI) Crime Data Explorer to search Pennsylvania specific information, on the following site: FBI Crime Data Explorer 

collapse Question Title : Data Sources ‎(1)

Question: It was recommended by PCCD that we use Uniform Crime Data however this does not show statistics for our area. What data gathering site do you recommend?

Answer: The PA State Police Uniform Crime Reporting (UCR) website has the capability of providing statistics for regions, counties, and certain municipalities when utilizing the Monthly Report feature or the Query feature.  

collapse Question Title : Egrants ‎(2)

​Question: Also, in the main summary section do we need to list all of the legislative district and all of the school districts for the counties we will serve?

Answer: If a proposed applicant is serving multiple regions, the information for the legislative districts and school districts must also coincide with the proposed service areas in the application.

Question: We're working our way through the application portal, and I'm noticing that for the "Budget Detail" section, there is no link for me to click. I don't see any budget documentation in the original notice of funding, either. That said, the portal does say the budget detail is worth 10 points. Can you please let me know how to access the budget forms?

Answer: Applicants must enter the "Recipient Agency" on the Main summary page in order to begin to complete the budget detail section. 

collapse Question Title : Eligibility to Apply ‎(11)

Question: Please further define "Community-based organizations" by providing some examples.  Wondering if a hospital would be included?

Answer: Act 44 of 2018 did not define community-based organizations.  Applicants should provide a description of the type of organization they are within the application and may provide justification as to why they should be considered an eligible applicant. 

Question: I am submitting this question for a Preschool.  They are a PA Dept. of Education certified preschool and are looking to enhance their security posture because they do not have a protective lock-down capability.  They are looking to add protective security film to their glass doors and outer windows.  Should they submit for the safe schools grant or the community violence reduction grant?

Answer: Pre-schools are not eligible to apply for the School Safety and Security funding announcement.  Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Proposed applicants are to review Section 5. Eligible Applicants of this solicitation.  IF the applicant believes that they are an eligible applicant, the applicant can provide the justification within the application. 

Question: Are requests which include multiple partners more competitive?

Answer: Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under Section 7, Eligible Program Activities and Expenses, of this solicitation.  It is incumbent upon the proposed applicant to submit an application that they believe complies with Act 44 of 2018.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Proposed applicants are to submit an application that both fits the need for the proposed community and also complies with the requirements for this solicitation.

Question: It the third category of the five eligible activities on p. 5 (mentoring & other intervention models to children and parents who have experienced/are at risk of experiencing…) programs that designed to serve families – both parent and child? Or can you implement a strategy designed to serve for example, just at-risk youth?  I wanted to confirm the intention of this priority area, when determining whether the program we would propose would fall here or under "any other program or model designed to reduce community violence and approved by the committee."

Answer: Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under Section 7, Eligible Program Activities and Expenses, of this solicitation.  It is incumbent upon the proposed applicant to submit an application that they believe complies with Act 44 of 2018.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Question: Are charter schools eligible to apply for this solicitation?

Answer: For the purposes of the 2020 Community Violence Prevention/Reduction solicitation, only municipalities (including counties), institutions of higher education, and community-based organizations are eligible to apply.  Charter schools are included in the list of eligible school entities (see 24 P.S. §13-1301-B, relating to definitions) explicitly allowed to apply for School Safety and Security Grant Program funding, which is being released under the "2019/20 School Safety and Security – Competitive" Application.

​Question: Is there a pre-approved list of CBO's who are eligible to apply or can any CBO apply?

Answer: Act 44 of 2018 did not define community-based organizations (CBO), or provide a list of Community based organizations.  Applicants should provide a description of the type of organization they are within the application and may provide justification as to why they should be considered an eligible applicant. 

 

​Question: Under eligible activities, the RFP lists " Any other program or model designed to reduce community violence and approved by the committee." Does this mean approved at the time of review of the application, or is there a previous process/step for other programs and models to be approved by the committee outside of the RFP process?

Answer: The committee did not approve a list of programs or models designed to reduce community violence.  Eligible applicants are to review Section 7, Eligible Program Activities and Expenses, of this solicitation.  It is incumbent upon the applicant to submit an application that they believe is in compliance with the statute. If an applicant believes their project/proposal fits within one or more of the eligible activities, they must provide support for that belief within their application.

If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Question: Is a 501(c)3 Organization considered a "Community Based Organization," under the PA Commission on Crime and Delinquency School Safety and Security Committee Regulations?  In other words - What is the definition of a Community Based Organization?

Answer: Act 44 of 2018 did not define community-based organizations (CBO), or provide a list of community-based organizations.  Applicants should provide a description of the type of organization they are within the application and may provide justification as to why they should be considered an eligible applicant. 

Question: We are located in Region 7.  We serve all of Lancaster County - Can you explain how funding is determined within this region and what are your thoughts on duplication of services?  What if we apply and state we serve all of Lancaster County - however most of our at-risk students are in Lancaster City and there is another application who also serves Lancaster County?  In other words - How specific should we get with our location of service?

Answer: Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under Section 7, Eligible Program Activities and Expenses, of this solicitation.  Proposed applicants are to submit application that will coordinate and enhance prevention services and not duplicate services within the proposed service area.  It is incumbent upon the proposed applicant to submit an application that they believe complies with Act 44 of 2018.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

Question: Also - what if we already receive funding through a State Contract other than this funding source, for a separate Program?  Are we still allowed to apply to you?

Answer: For this solicitation, eligible applicants can submit for funding to support activities listed in Section 7, Eligible Program Activities and Expenses, if the applicant currently receives state funding.  Nothing shall preclude an applicant from submitting an application for this solicitation.  Current applicants must be in good standing with PCCD in order to be eligible for these funds.

​Question: Can this Grant be used to help fund an SRO (School Resource Officer) that we are putting in our schools?

Answer: Due to the competitive nature of this funding announcement we are unable to answer questions about specific proposals.  Funding can be used to support activities listed under Section 7, Eligible Program Activities and Expenses, of this solicitation.  It is incumbent upon the proposed applicant to submit an application that they believe complies with Act 44 of 2018.  If the applicant believes that the project/proposal fits within one or more of the eligible activities, the applicant can provide that justification (i.e. "make the case") within the application.

collapse Question Title : Eligible Activities ‎(1)

​Question: Is the Community Violence Prevention/Reduction Initiative specifically designed not to include school-based programming, or can a community-based partner bringing programming to address a form of violence within a school setting under this opportunity? In this scenario, can a community-based partner compensate a school as a sub-recipient for participation? Are there any stipulations around this? (we would imagine compensation could include hours/time associated with collaboration and services to children/youth)?

Answer: Nothing precludes an applicant agency from partnering with another entity on a project.  Please note that any requirements of the funding announcement apply to any agency you partner with (e.g., non- supplantation requirements, fiscal accountability, etc.).

collapse Question Title : Eligible Applicants ‎(1)

Question: Our organization serves multiple counties. If we are looking to implement a curriculum that spans many counties in multiple regions as listed on page 12 of the solicitation, how does that impact the geographic distribution considerations?

Answer: An application that spans multiple counties or areas of the state will be scored in the region that the applicant agency is based.

collapse Question Title : Fiscal ‎(5)

Question: I have a very specific question regarding the PCCD Applicant's Manual:  Under the heading, "Special Requirements for private non-profit agencies", do these same rules apply for a "public" non-profit agency?  Our agency's tax-exempt status under section 501 (c) (3) determination from the IRS classifies us as a public charity under the Code section (s) 170 (b) (1) (A) (vi).  So, we are not quite sure whether this section is applicable to our agency.

Answer: All 501 (c) (3) applicants which are applying for direct funding should refer to the Non-Profit Guidelines as written in the PCCD Applicant's Manual which begins on page 11. This section directly relates to the application's Non-Profit Agency Checklist which is a required section for non-profit agencies applying for direct funding.

Question: Under the "Nonprofit Agency Checklist" requirements stated include, "A copy of the most recent audited financial report".  We have not been required to have our financial reports audited within the 15 years that we have been in existence.  Will a Financial Statement or Report, etc., be sufficient/acceptable documentation if it is not reviewed by an auditor?

Answer: If the applicant agency is not required to have an audit performed in accordance with the Single Audit Act, and/or the applicant agency's by-laws do not require an annual audit; financial statements which are not more than one year old will be acceptable in this case. Please note that if an award were to be made, PCCD may require an audit as a condition of funding.

Question: I was writing because the individual who filed our 990 last year stated that it was lost during the government shut down and while he refiled it, it will take several more months for it to be processed. Would this disqualify us or make us uncompetitive for the grant?

Answer: Please attach a copy of the most recent 990 that was filed with the IRS. 

Question: If an organization is delivering a program that is not yet fully funded (i.e. we are actively fundraising for it while operating the program), would PCCD funding, if granted, be viewed as supplanting funding for that program or not?

Answer: PCCD subgrant funds (both federal and state funds) must be used to supplement existing efforts. PCCD subgrant funds may not be used to supplant (replace) other state or local funds that have been appropriated for the same purpose. PCCD funding is not to be used as a replacement for these funds, but in addition to funds that are made available for services.

Question: We have identified an expert trainer for our proposal. His total training fees over the course of a two-year grant are under $10,000, but do not include travel reimbursement. He will be flying from Boston to Philadelphia twice during the grant. Does reimbursement of travel expenses count toward the $9,999 ceiling for not completing a sole source justification? If counting travel expenses, do we need to do a sole source justification if training + travel takes us over $10K?

Answer: As described in the question above, the agency would need to do a sole source or a competitive bidding process the proposed applicant will also have the option to use the following procurement method:

(b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources.

collapse Question Title : Funding Availability ‎(1)

Question: The announcement describes a 12-region model of Pennsylvania for this solicitation. "Regions have been organized based on population, contiguous intermediate units, and the total number of possible grant requests.  Funding allocated to each region will be determined based on the average of both the total percentage of the population of the region and the total percentage of the funding requests of the applicants for that region."  Are the dollars per region currently listed anywhere? In addition, does the formula anticipate a share of new applicants?

Answer: The current amount of funding per region cannot be calculated until the total number of funding requests per region is received at the close of the solicitation.  Applicants can apply for up to $300,000 maximum per a two-year project period as noted in Section 2. Funding Availability of this solicitation.

collapse Question Title : Performance Measures ‎(2)

Question: The RFP notes that awardees will report on performance measures defined by the SSSC.  Are there standard measures that are public and can be viewed now by applicants, or are these tailored to individual grantees once awarded? 

Answer: For this solicitation, applicants are to develop specific performance measures based on the proposed activities described within the application.  Successful applicants will also be required to report on additional performance measures which will be developed by PCCD staff.  The performance measures are required to be submitted on a quarterly basis within the PCCD Egrants system as part of the quarterly program report.

​Question: On pg. 9 of the funding announcement, it states that "applicants are not required to develop performance measures as part of their application". Is it a mandatory requirement to include performance measures in our application? Is it mandatory to include Performance Indicators on the online portal?

Answer: For this solicitation, applicants are to develop specific performance measures based on the proposed activities described within the application.  Successful applicants will also be required to report on additional performance measures which will be developed by PCCD staff.  The performance measures are required to be submitted on a quarterly basis within the PCCD Egrants system as part of the quarterly program report.

collapse Question Title : Project Timelines ‎(1)

​Question: We received feedback on a previous proposal that the budget had 2yrs of expenses but didn't carry over in timeline. Can you clarify what you are looking for?

Answer: Applicants are asked to attach a project timeline outlining the major benchmarks and/or milestones that will occur over the course of the project.  The timeline should cover the entire projected budget period.

collapse Question Title : Signature Pages ‎(3)

Question: The signature line titled, "Signature of Attesting Officer" is referring to I'm assuming myself, as the Chief Executive Officer, correct?  Just below the "Name of Applicant Agency", there are THREE signature lines, does this mean that you are requesting THREE signatures from 3 different persons from our agency?  For example, 3 persons from our Board of Directors would be sufficient?  There is a (Seal) requirement.  Does this mean that a notarization is required here?  Then just below the "(Seal)", are 2 additional lines for "Solicitor" and then "Controller", are these both signature lines for the notary?  The signature line for "District Attorney" notates this in for "VS applications only".  What exactly are "VS applications" please?

Answer: For a non-profit agency, the Chair of the Board of Directors or other individual with documented authority to sign contracts should sign on one of the three lines on the top right side of the page.  The Attesting Officer is attesting to the authenticity of the Chair's signature and is usually the Secretary or Treasurer of the Board of Directors.  Those are the only two signatures required for a non-profit agency.  There is no seal, notarization or other signatures required.  VS applications are referring to Victim Service funds, Rights and Services Act grants.

​Question: The original signature page is required to be mailed, but the instructions also state that it must be submitted with your completed application.  The application must be submitted electronically.  So, are we expected to submit the electronic application and then mail only the signature page?  Or, are we expected to submit the electronic application AND print out the application to be mailed along with the original signature page?

Answer: Applicants are expected to submit the signature page only, via mail.  The application is to be submitted electronically via Egrants.  The original Signature Page (i.e., page 2 of your printed application) must be mailed or

sent via express delivery services* prior to the official awarding of any grant under this

funding announcement. Please submit your signature page no later than

November 30, 2019 to:

PA Commission on Crime and Delinquency

Attention: Grants Management

Via U.S. Mail:

P.O. Box 1167

Harrisburg, PA 17108-1167

Via Express Delivery Services:

3101 North Front Street

Harrisburg, PA

*Since staff are not available at this location on Saturday and Sunday, applications should not be sent by express mail or courier service on Friday. Please use U.S. Mail when mailing over a weekend.

 

Question: If the Municipality is the applicant partnering with the school district – does the school district administrator, sign the signature page as the applicant, or the municipality, or both?

Answer: The signature page to is be signed by the appropriate individuals at your municipality that have signature authority to enter into a contract on behalf of the municipality.  This is generally the elected of the municipality such as the President of a borough council.  Another municipality official should sign the page as the Attesting Officer.  If an applicant is partnering with another agency, the partner agency does not need to sign the signature page.  For more information on the signature page requirements, please review PCCD's Applicants Manual.