Begin Main Content Area

​Non-Profit Security Grant Fund

The Non-Profit Security Grant Fund program is now accepting applications via SurveyMonkey for nonprofit organizations who principally serve individuals, groups or institutions that are included within a bias motivation category for single bias hate crime incidents.  Applications for the first round of funding must be submitted by 11:45 PM on February 14, 2020

Non-Profit Security Grant Fund Application Link: https://www.surveymonkey.com/r/NonProfitSecurity

The following links include a PDF version of the application in SurveyMonkey and budget detail spreadsheets that are based on the requested amount.  Questions regarding this application can be sent to RA-CD-NPSEC-GRANT@pa.gov.  A full list of questions and answers can be found at the bottom of this page.  Please note that due to the competitive nature of these grants, PCCD staff are unable to answer questions about specific project proposals. 

Non-Profit Security Grant Fund Application (PDF)

Budget Template $25,000 or less (EXCEL | PDF)

Budget Template $25,001 to $75,000 (EXCEL | PDF)

Budget Template $75,001 to $150,000 (EXCEL | PDF)

Overview

On November 7, 2019, House Bill 859 (or Act 83 of 2019) was signed into law, establishing a new program called the Nonprofit Security Grant Fund Program at the Pennsylvania Commission on Crime and Delinquency (PCCD).

Act 83 directs PCCD to administer grants to nonprofit organizations who principally serve individuals, groups or institutions that are included within a bias motivation category for single bias hate crime incidents as identified by the FBI's 2017 Hate Crime Statistics publication.  Applicants are eligible for security enhancements designed to protect the safety and security of the users of a facility located in the Commonwealth that is owned or operated by the nonprofit organization.

The following webpage provides initial information on who is eligible to apply for these funds; the availability of funds; eligible projects and expenses; what information you will need when applying; and an overview of the review process.  

Eligible Applicants

Under Act 83, eligible applicants under this funding announcement must satisfy the following criteria:

  • The applicant must be a nonprofit organization based in the Commonwealth of Pennsylvania which is designated as exempt as defined under section 501(c)(3) of the Internal Revenue Code of 1986 (Public Law 99-514, 26 U.S.C. § 501(c)(3)); and
  • The applicant must principally serve individuals, groups, or institutions that are included within a bias motivation category for single bias hate crime incidents identified by the Federal Bureau of Investigation in its 2017 Hate Crime Statistics Publication under the Uniform Crime Reporting program that can be found here: https://ucr.fbi.gov/hate-crime/2017.  The categories include:
    • Race/ethnicity/ancestry;
    • Religion;
    • Sexual orientation;
    • Disability;
    • Gender; and
    • Gender identity.

Funding Availability

Funding for the Nonprofit Security Grant Fund Program is contingent upon funds appropriated by the General Assembly.  A total of $5 million has been appropriated to PCCD for grants under this Program in the 2019-20 fiscal year.  Future grant opportunities are dependent upon annual allocations from the General Assembly.  This program lapses on July 1, 2024.

Budgetary Amounts

According to Act 83 guidelines, eligible applicants may request a minimum of $5,000 up to a maximum of $150,000. Applicants requesting $25,001 to $150,000 will be required to provide non-state financial participation based on the size of the grant request.  Applicants requesting $5,000 to $25,000 in funding are NOT required to provide non-state financial participation for their grant. 

"Non-state financial participation" is the applicant's share of the total cost of the project.  Funding for the non-state financial participation can come from any source (e.g., fundraising dollars, federal or local government funds, etc.) except state funding.  The applicant must provide a match for the requested grant amount at the required percentage with non-state financial support.  In-kind matches (i.e., donations of goods, services or time instead of cash) do not satisfy the non-state financial participation requirement.  Previous expenditures for security enhancements are not eligible to satisfy the non-state financial participation requirement. 

Please see the following chart for the non-state financial participation requirements, which are based on the amount of state grant funding requested:

Budget Amount% Non-State Financial Participation RequirementRange of Cost to Applicant

Equal to or less than $25,000

0%

$0

Between $25,001 and up to $75,000

33% of the requested grant amount

$8,250 - $24,750

Between $75,001 and up to $150,000

50% of the requested grant amount$37,500- $75,000

NOTE: PCCD is not liable for any costs incurred prior to the start date of the award.

Eligible Projects and Expenses

Act 83 contains a list of eligible security enhancements designed to protect the safety and security of the users of a facility located in the Commonwealth that is owned or operated by a nonprofit organization.

Eligible expenses for security enhancements include the following allowable expenses:

  • Safety and security planning
  • Purchase of safety and security equipment
  • Purchase of security-related technology, which may include, but is not limited to:
    • Metal detectors
    • Protective lighting
    • Surveillance equipment
    • Special emergency communications equipment
    • Electronic locksets
    • Deadbolts
    • Trauma kits
    • Theft control devices
  • Safety and security training
  • Threat awareness and response training
  • Upgrades to existing structures that enhance safety and security
  • Vulnerability and threat assessments
  • Specialty-trained canines
  • Any other safety or security-related project that enhances safety or security of the non-profit organization

What Information Will I Need When Applying?

It is strongly recommended that you have the following information prepared BEFORE you fill out the Nonprofit Security Grant Fund application when the period opens:

  • Name and address of your nonprofit organization.
  • The nonprofit organization's Employer Identification Number.
  • The nonprofit organization's 501(c)(3) IRS determination letter or affirmation letter (please scan and save as a .pdf document so that it can be uploaded).
  • A short narrative – can be a few sentences – summarizing why you are applying (i.e., statement of need, or laying out the problem) and how the items you are requesting are linked to solving that need or problem.
  • Any supporting documentation you may have for your narrative (saved as a .pdf document).
  • The list of eligible items requested and a budget breakdown (NOTE: If applying for more than $25,001, the applicant will need to provide a cash match and provide that in the budget request).

PLEASE NOTE: The application process will be in an electronic survey format (SurveyMonkey).  Applicants will NOT be utilizing PCCD's Egrants system for the initial application process. 

Overview of the Review Process

Applications will be reviewed on a rolling basis by a Commission-established workgroup comprised of representatives of PCCD, the Pennsylvania State Police, and the Governor's Office of Homeland Security.  The application period shall remain open for a 30-day window. 

Due to the possibility that there may be high interest in this grant program and the limited availability of funding, priority consideration in the application review process may be given to those nonprofit organizations that clearly justify a credible and immediate threat. 

The initial set of awards will be considered at the March 11, 2020 Commission meeting.  At that time, the Commission will officially approve all awards.  Applicants receiving awards will be contacted by PCCD staff following that meeting to finalize the award process.  Any eligible applicant that was reviewed and denied may revise and resubmit their application during any open application period.

If the full $5 million in available funding is not completely awarded, PCCD will open an additional application period in 2020. 

Questions?

If you have questions about this process, please email RA-CD-NPSEC-GRANT@pa.gov for assistance, or call 717-265-8448.  We will post a FAQ sheet to this webpage for commonly asked questions so please check back regularly for updates.

Please note that due to the competitive nature of these grants, PCCD staff are unable to answer questions about specific proposals.  Further, we cannot provide in-person presentations on this process at this time.

Frequently Asked Questions

Expand AllClick here for a more accessible version
Who is an Eligible Applicant?

​Act 83 states that only 501(c)(3) nonprofit organizations based in the Commonwealth of Pennsylvania are eligible applicants for Nonprofit Security Grant Program funding.  The 501(c)(3) designation is assigned by the U.S. Internal Revenue Service (IRS).  Other types of 501(c) nonprofit organizations are not eligible to make application.  It is incumbent upon the applicant to determine if they are an eligible applicant.  PCCD will not make that determination for you. 

What are Eligible Projects and Expenses?

​The eligible projects and expenses are listed in the section above.  Please note that if your organization has a security need not specifically listed, the last category is "any other safety or security-related project that enhances safety or security of the non-profit organization."  The organization should define how their request meets the needs of the organization.  Due to the competitive nature of these grants, PCCD cannot assist you in determining what projects or expenses are appropriate to address your needs.

How do I answer the question about what individuals, groups, or institutions does my organization principally serve?

​While we understand that organizations serve a diverse group of people, we would like applicants to select the target population of your organization. 

For example, if you are a synagogue, the principal population you serve would be people of the Jewish faith even though your membership includes people of various race/ethnicities and some of your members may have a physical and/or mental disability.  Therefore, you would only select "Jewish" under the Religion category.  However, if your organization's target population/membership focuses on Black members of the LGBTQ+ community, you would select both "Black and African American" under Race/Ethnicity/Ancestry and all applicable groups under Sexual Orientation.

What does “PCCD is not liable for any costs incurred prior to the start date of the award” mean?

​Project activity cannot take place prior to the start of the award. The project activity, paid for with either grant funds or cash match, must be within the project period. The cash match has the same requirements as grant funds. Project activity should not begin until you receive and accept an official award notice from PCCD. As stated on the website, the initial set of awards will be considered at the March 11, 2020 Commission meeting. Applicants receiving awards will be contacted by PCCD staff following that meeting to finalize the award process.

Are security assessments needed to apply for this grant?

​No.  However, if you are interested in learning more about physical security assessments, please see PCCD's school safety criteria, which was developed for school safety assessments and contain information that may be helpful for you.  In addition, PCCD also houses a registry of individuals who provide physical assessments for schools who may also provide assessments for other organizations as well.  The registry can be found on our website here

Will nonprofit entities have to account for prevailing wage when determining their cost estimates on projects exceeding $25,000?

Yes.  A recipient of this grant award for a construction project exceeding $25,000 must comply with Pennsylvania's Prevailing Wage Act (43 P.S. Sect.165-1 et. seq.).  Grantees with construction projects over $25,000 are required to pay the general prevailing minimum wage rates for each craft or classification of all workmen needed to perform work on the construction project.  Please note that the Prevailing Wage Act ONLY applies to construction.

My organization is a place of worship (e.g., church, mosque, synagogue, etc.) that is a 501(c)(3) but I don’t have a determination letter. What document should I upload instead of a determination letter?

​If your organization does not have a 501(c)(3) determination letter from the IRS because your organization meets the definition of a church as described in IRS Publication 1828 and claims an automatic exemption from applying for and obtaining recognition of 501(c)(3) status, please upload the first page of your most recently filed IRS 990 form (Return of Organization Exempt from Income Tax), or alternatively, you may upload a letter signed by the head of the organization stating that your organization does not have a 501(c)(3) determination letter from the IRS because the organization claims the automatic exemption for churches and is not required to apply for and obtain recognition of 501(c)(3) status as described in IRS Publication 1828.

How will budget requests and awards be handled by PCCD?

​Upon approval by the Commission at the March 11th Commission meeting, PCCD staff will reach out to applicants to complete the award process, which will include entering budgetary information into PCCD's Egrants system.  PCCD has final approval of all budgeted costs; applicants should expect PCCD to interact with them regarding the eligibility/necessity of budgeted costs.  It is possible that PCCD may require the removal of certain budgeted costs deemed ineligible or unnecessary.

Grant recipients will be required to submit financial reports in PCCD's Egrants system and PCCD will reimburse grantees for reported, eligible expenditures.  PCCD understands that all grantees may not have enough cash on hand to be able to purchase more expensive items or services on a reimbursement basis and PCCD will work with grantees in those situations to provide funding in advance.

How long is the grant period? How long do I have to expend the funds?

​Grants awarded under PCCD's Nonprofit Security Grant Program will be one-year projects.  However, awarded grantees will have the option of submitting a project modification request to extend their grant.

Is there other funding available for nonprofit organizational security?

​YES. Please be advised that the Pennsylvania Emergency Management Agency (PEMA) administers the Federal Nonprofit Security Grant Program (NSGP), which is completely, totally separate from PCCD's Nonprofit Security Grant Program.  Information about the Federal NSGP is available on PEMA's website at https://www.pema.pa.gov/about/Pages/Nonprofit-Security-Grant-Program-.aspx. Specific inquiries about the Federal NSGP may be emailed to PEMA at NSGPgrant@pa.gov

Our organization has multiple buildings/structures (i.e., administration building, worship buildings, preschool, etc.). Are all buildings eligible for projects?

​Yes, if all buildings fall under the oversight of the 501(c)(3), the organization can apply for projects for all structures.

When can I start my project?

​The earliest start date you can request is April 1, 2020.  If your initial application is successful, you will be required to enter your application with a more detailed budget in PCCD's Egrants system.  Once your Egrants application is reviewed and approved, you will receive an official award notification from PCCD.  You should not spend any funds on your project until you receive the award notification and accept it by signing and returning the award notification to PCCD.

How do I calculate the maximum amount of state funds I can request if I only know my total project cost?

​If your total project cost is greater than $33,250 but less than or equal to $99,750:  Divide the total project cost by 1.33.  Example: $99,750 total project cost / 1.33 = $75,000 state funds requested.  The remainder of $24,750 is the required match amount.

If your total project cost is greater than $99,750:  Divide the total project cost by 1.5.  Example: $150,000 total project cost / 1.5 = $100,000 state funds requested.  The remainder of $50,000 is the required match amount.