PCCD > Funding > Funding Announcement QA
Question: In regards to the 2 hour teacher workshop, are all 2nd grade teachers at the school required to participate or is this flexible? For example, can the workshop be offered during a professional development opportunity?
Question: The grant terms are three years for the pilot project. In addition to the project coordinator, there is a budget opportunity for additional staff, either at the service providers to increase capacity to carry out the goals of this pilot, or/and for caseworkers at the county level.
Question: Is the 10-item survey already created? If so, can we get a copy to give to the superintendents?
Answer: The research assessment to accompany the Safe Touches implementation is an adaptation of the Children’s Knowledge of Abuse Questionnaire (CKAQ; Tutty, 1995). The research team from Penn State, in cooperation with the Safe Touches developer, selected 6 questions from the CKAQ and added 8 “filler questions” including 3 questions that may be of interest to school leadership about the children’s perceptions about school.
Question: Will not having full endorsement and support from 70% of all superintendents before the June deadline disqualify an applicant? Written approval from 70% of school district superintendents providing a support letter stating that they endorse and will allow the program to take place in all of 2nd grades within their district is unrealistic for several reasons. One, counties with multiple districts may not be able to attain all of these letters before submission. For example, we have 13 districts. Two, superintendents are typically not the person within their respective districts who make this policy decision. Typically, this goes to curriculum directors and/or Assistant Superintendents or Principals.
Question: Our superintendents said they want to see the program before signing a letter of agreement. As centers considering applying for this grant may want to know what the curriculum material consists of. Is it possible to publicly post the curriculum?
Question: Again, under activities – is there a preferred formula to arrive at the 5% of adults receiving the Stewards of Children program. (Do we use the county census?)
Question: We have a significant Spanish-speaking population in our county and wanted to know if the programs delivered in the pilot are offered in Spanish.
Question: We only have statistics of SA reports from the latter half of 2015, due to expunctions. We began an internal tracking mechanism in July 2015. Are we able to extrapolate using the information we have from July-December? Additionally, we do have more than the 200 reports needed in 2016.
Question: We know that we are going to have a somewhat challenging time convincing the majority of our school superintendents to provide support without more information about the Safe Touches curriculum. Is there a way to get more information about it?
Question: Do 70% of districts need to be signed on at the time of application or is it that districts accounting for 70% of students need to be signed on at the time of application?
Question: For Safe Touches, do 100% of second-grade classrooms need to be reached within the public school district or, more broadly, do 100% of classrooms need to be reached within all schools including charter schools (i.e., are charter schools considered districts)?
Question: Can Safe Touches be delivered in larger groups (e.g., assemblies) within the school, or does it have to be delivered at the classroom level?
Question: As our work group is seeking letters of support from our local school districts re: the second grade education we have been asked:“can you share more detail about the curriculum for Safe Touches?”
Question: Is there any possibility the Commission would grant permission to arrange workshop opportunities for 2nd grade students and parents outside the school day? We see possibilities for how we might be able to have parents and students complete the workshop during the evening and perhaps coordinate this experience with other events that are more likely to bring parents and 2nd graders back to school for an evening session. We believe it to be likely that more parents would consent to the experience if they could participate with their children.
Question: How we will sustain the program when the grant ends and the funds/supports are discontinued.
Question: Better understanding the role of teachers in this pilot process and determining how we allot teacher training time in our already packed professional development calendar.
Question: Scheduling logistics for students whose parents deny access to the experience – where to assign them and who will provide coverage and appropriate instruction for these students.
Question: Needing access to the survey and obtaining board approval to administer it, in accordance with board policy.
Question: Curricular alignment at the 2nd grade level and the fact that without actually seeing/hearing all the content to be shared, we are not comfortable consenting to this experience, at least without parents being present or having a thorough knowledge of what’s being presented.
Question: Primary among our concerns is our belief that the conversations that would be taking place with 2nd graders should be done in a setting with parents present (or at least providing them opportunity to be present). Students and parents [would be] hearing the same message together, have the opportunity to talk with one another about what is being presented, and are able to interact with the clinicians to ask questions and seek additional information.
Question: Will the survey will be issued anonymously and non-identifiable as the school was concerned.
Question: Safe Touches was evaluated with a population of 2nd and 3rd graders in a low income urban environment by using a cluster-randomized classroom with control groups.
Question: What provisions will be given to counties with thousands of children in multiple districts? Implementing School based Program. We have over 300 2nd grade classrooms with a total of approximately 6000 second graders per year in 13 districts. Some of these districts have as many as 24 2nd grade classrooms. Completing 70% of these classrooms in year one will be a challenge. With initial program set up and limited number of days within school year that this program could be implemented there are approximately 160 possible days. This would mean that 2 programs per day would need to be scheduled to accomplish 100%. This does not account for scheduling conflicts, teacher resistance, schools where parental permission will be required, etc.
Question: I was able to meet with the majority of our school district superintendents yesterday and they reported that although they are supportive of the grant many of them will need to get their school board’s approve for implementation of Safe Touches. This will be difficult to accomplish prior to June 15th.
Question: Why did you choose 2nd grade as the focus year for Safe Touches?
Question: How many sessions is the Safe Touches program? A single dose or multiple dose session?
Question: We know that we are going to have a somewhat challenging time convincing the majority of our school superintendents to provide support without more information about the Safe Touches curriculum. Is there a way to get more information about it? How long would you estimate the research assessments will take?
Question: Again under the activities: Safe Touches – what qualifies as 70% cooperation of the school districts – do we only need to involve public schools or is the expectation to capture parochial, charter, home based, etc.
Question: How long would you estimate the Safe Touches research assessments will take?
Question: As this is a research project with the intent of replication across the Commonwealth in future years, will funding be approved for counties with small, medium and large general populations? Or are the authors looking to fund mid-size counties with a limited number of school districts and general population size?
Question: Would a limited (contiguous) geographic region within a populous county be considered as a service area for this project? If so, would an entire smaller county be a preferred service area over a smaller section of a large/populous county?
Question: Are points awarded based on population of county (more people/greater program reach)?
Question: Do agencies who apply need to contact those entities that provide Stewards of Children or train for Safe Touches in advance of the grant application? Or will this be managed by the CC and CMSN after approval?
Question: Does the Prevention Pilot use additional sexual abuse prevention curriculum in addition to the evidence-based programs already in place with CYS? If so, what does that involve and can we get information on it?
Question: Under line to be implemented with parents. Can you send me a list of evidence based programs other than the SafeCare and Incredible Years?
Question: (Page 7, Section 7, (3), ii) – For those parents referred to these parent-education programs and who also have a GPS designation, this is taken to mean that we would count and track ONLY those people with cases that are OPEN with CYS, AND have the GPS designation, and thus have a referral made for the program, correct? We would not count those parents referred who do not have an open case with CYS, correct?
Question: Is parent consent required for a child to participate in the Safe Touches program? If so, is a passive consent or an active consent required? (A passive consent procedure typically involves distributing a letter to the children’s parents or guardians explaining the nature of the program and providing a method to retract permission. In an active consent procedure, the introductory letter explains the nature of the study and provides a method to document permission.)
Answer: Similar to other school-delivered programming, Safe Touches will require the parent’s permission for the child to participate in the Safe Touches workshop. This will be done, as suggested, using a passive procedure – the County Coordinator will distribute a letter to be sent home to parents that describes the program and a method to retract permission. With regard to the research aspect of the Prevention Pilot, active consent will be required. That is, the child must return a parent-signed form before they can be asked to participate in the research. Each child must also assent to participation in the research project. This process will be facilitated by the Implementation Coordinator and Research Team from Penn State.
Question: For the media campaign component: Is the topic of the media campaign restricted to the issues in this solicitation (physical and sexual abuse), or can a broader approach to the campaign be considered (including issues such as co-sleeping and the risks that causes as it relates to potential harm to a child)?
Question: Our team is seeking some clarification please on this item in the grant application:
Question: Our DA’s Office routinely receives LEOs that don’t come from CYS, but either are not substantiated or do not fit the criteria to be handled by CYS. Are you requesting that they notify CYS of any type of CSA even if they won’t investigate the case?
Question: (Page 10, Section 9, a, 3) “Describe how your county tracks LEO case that may not be captured by CYS or the county data system…”
Question: Does an entity representing county government need to be the lead applicant if there is a letter of commitment from the CYS agency and all required attachments are provided? In this case, could a non-profit service provider be the lead applicant with the support and commitment of the CYS agency? (i.e., can a non-profit service provider represent county government, with the CYS agency applying as a partner)
Question: Can decreased incidence rates of sexual abuse really be expected within the 3 years of the project?
Question: The requirement under the activities (#7) for a threshold goal of 100% of parents with GPS designation to have the parenting education – how do we arrive at understanding who has a having a GPS designation.
Question: We are coordinating with the County’s District Attorney’s Office for this pilot, and they wanted to know if they are able to hire an administrative person to help process the overwhelming amount of CY104s and 47s. The Children’s Advocacy Center is run out of the DA’s Office and they are struggling with dramatic increase in child abuse allegations.
Question: Should we include expunged cases in the estimates of the average number of CSA cases over the past two years?
Question: We met with the Director of DHS and Deputy of CYF and both informed us that the highest risk parents are not involved in evidence-based programs, but other, individualized programs that meet their higher level of need. Most of these parents receive in-home services by CYF. If we are attempting to reach the highest risk individuals would you consider allowing us to use the programming from the Endowment Act?
Question: One of our partners is currently using Nurturing Parents as an evidenced based parent education program (but this curriculum is not listed as an option) so we wanted to verify that others are permitted.
Question: I have a question about the Endowment Act - Prevention and who can apply. On page 6 under "5. Eligible applicants:" it says "county commissioners, DAs and/or county CYS agencies are eligible." Does this mean that nonprofits that are already doing this work in our county cannot apply?
Question: Please explain the requirement for “programmatic data backup” (p. 18 of the funding announcement)?
Answer: All agencies awarded VOCA funds may be subject to random review of data backup. VOCA programs will have their programmatic reports selected at random for data backup, the Grant, reporting period and category of services to be reviewed. VOCA programs will be advised that they have been selected and will have to provide PCCD with the data backup to support the data that was provided in their most recent program report. For example, if a program reported they provided services to 50 victims of human trafficking during the period of July 1, 2017-September 31, 2017, they must submit data to PCCD that would support those numbers. This may include, but not limited to the following: a case/client ID, the type of service provided during that reported period, and the date the service was provided.
Question: Please review the requirements for the Efforts to Outcomes (ETO) Software System. Specifically, if an agency is not currently using a case management software system, how will compliance with the reporting requirement be achieved?
Question: I wanted to get a better understanding of statewide impact under this funding announcement. If my agency sought to place an advocate in a specific county in partnership with another victim service program to cover the VOCA eligible services in the Western Region, would that be allowable?
Answer: Any agency that is applying for this funding announcement that is interested in applying for a statewide project must indicate how the project will benefit, support and/or enhance services to victims in the Commonwealth. If the advocate is only covering a region of the commonwealth, that would not be considered a statewide project. However, a project covering multiple counties is eligible under this funding announcement.
Question: Our agency operates an NCA member Child Advocacy Center as a component of our agency. While we do not utilize volunteers in the CAC at this point in time, we do recruit, manage and train volunteers in other components of the agency. Do we meet the eligibility criteria to apply for VOCA funding?
Question: Is the county allocation amount the total for the entire 30-month project, or is this an annualized (12 month) amount?
Answer: The county allocation amounts, described in Appendix C, County Allocation Chart, are for the entire 30-month project.
Question: If I have received Non-Competitive VOCA funding in the past, is this funding announcement now replacing the Non-Competitive funding and is it mandatory that I apply for this funding announcement in order to receive regular VOCA funding?
Answer: This current funding announcement VOCA 18-20 is not replacing the regular Non-Competitive VOCA grants. The Office of Victims’ Services (OVS) will continue to fund the Non-Competitive grants. This funding announcement is optional for existing or new victim service programs.
Question: Is this funding solicitation a new pot of VOCA money, or is this the original VOCA that is now opened for competitive response?
Answer: The cap on the federal Crime Victims Fund was lifted in late 2014, resulting in an unprecedented increase in the state annual allocations for VOCA funding. For Pennsylvania, the annual VOCA allocation increased from $17M in 2014 to $77M in 2015, $82M in 2016 and $71M in 2017. Projections for FY 2018 are anticipated to be equal to 2017 or higher.
Question: Please explain third party billing (p. 10 of the funding announcement), and provide examples?
Answer: In this instance third-party billing means billing or having an intermediary bill another party for services provided by a VOCA funded program such as billing an insurance company for services provided by VOCA funded personnel.
Question: In reading the paragraph in the RFP about third party billing, I'm curious about sustainability. If we plan to use third party billing to sustain the positions created by this grant, is that permissible? This would be done carefully and with a great deal of oversight to prevent any double dipping using a very clear cut time table. In other words, we would not start to bill for services until the time those staff members are no longer being covered by grant funds. Would that still be a practice that is strongly discouraged or is it permissible to use third part billing as a means for sustainability?
Question: Does a subgrantee have to budget the 3 years of the project in equal amounts each year?
Question: To PCCD Staff: In the recently-issued announcement for Victims of Crime Act 2018-2020 Competitive Funding, “Automated Systems and Technology” is listed as a “VOCA Allowable Activity” (Page 26 of 49). Is this funding available for what would essentially be a “capacity-building” project, i.e., to upgrade or replace the outdated computer workstations of direct-service case handlers who are doing VOCA-eligible and work? Would there be any restrictions on the use of that equipment for non-VOCA work?
Question: How do you know if you are in good standing with PCCD and eligible to apply for funding?
Question: Our organization is currently a recipient of a 2016-19 VOCA competitive grant and I’m trying to discover if we’re eligible for additional competitive VOCA funding for a different program/project, or if we are ineligible until our current VOCA competitive grant expires. We are very interested in applying, perhaps on a collaborative project with other service organizations in our area, and I would appreciate any guidance you can provide on this matter.
Answer: Yes you are eligible to apply for a competitive grant even if you currently receive a competitive grant. With respect to the second part of your question, if you are interested in pursuing a collaborative project you should consult other victim service organizations in your area to determine interest in collaboration. You should try to submit either a Memorandum of Understanding, Letter of Understanding or Letter of Support from the proposed collaborators which specifically lists the duties and responsibilities of each party or, in the case of a Letter of Support, whether they will assist by providing referrals to your proposed project.
Question: In the Egrants section on “VOCA FTE” are applicants to enter the current VOCA funding or the amount we anticipate in our grant application?