PCCD > Funding > Funding Announcement QA
Level of Service Case Management Inventory Profile and Costs 2016 (PDF)
Level of Service Inventory Revised Profile and Costs 2016 (PDF)
ORAS Profile and Costs 2016 (PDF)
Question: For the SAEDR Category 1 to support evidence-based programming to address Opioid/heroin overdoses, can a provider submit an application if they are already a recipient of SAEDR funds for another project?
Answer: For this solicitation you are permitted to apply, even if you already are a recipient of SAEDR funds from another Program.
Question: For the SAEDR Category 1 to support evidence-based programming to address Opioid/heroin overdoses, can a provider submit an application if they are already a recipient of SAEDR funds for another project?
Answer: For this solicitation you are permitted to apply, even if you already are a recipient of SAEDR funds from another Program.
Question: Can a non-profit organization apply for multi-county programming initiatives?
Answer: Yes, a non-profit organization can apply for multi-county programming initiatives.
Question: Since LST is an NREPP listed program, has published data showing opioid/Rx abuse reductions, and should meet the activities allowed for prevention, is it applicable under this grant?
Answer: PCCD Staff may not provide guidelines on as to, how to respond to any section in the funding announcement. PCCD Staff can only provide clarification on the funding announcement. As per the funding announcement guidelines "SAEDR Category 1 funding is available to nonprofit organizations to provide research-based approaches to prevention, intervention, training, treatment and education services to reduce substance abuse or to provide resources to assist families in accessing these services."
Question: I have a question related to the Funding Guidelines for the SAEDR Category One opportunity that is due on December 23, On page 6, it states "Applicants should demonstrate a history of collaboration with community-based organizations (i.e. local collaborative boards, etc.) and a linkage to the apropriate Single County Authority (SCA) and/or Criminal Justice Advisory Board (CJAB)."
This indicates "and/or" involvement for the SCA and CJAB, which could be interpreted as not requiring both. However, below that, it states that the required signed documents are:
This seems to indicate that involvement of both a CJAB and SCA are required. Is that the case?
Answer: Yes the CJAB and SCA are required.
Question: This grant application requires letters of support from SCA and CJAB. Are we required to provide letters of support from these entities in each of the 9 counties?
Answer: Only one CJAB letter is required. The CJAB letter should be from the county in which the applying agency is located. Letters of support for SCA is required by all nine participating counties.
Question: We currently have a TGFD grant through PCCD SAEDR funds with grant ending June 30, 2017. We received notification of a new SAEDR Category 1 and we are wondering if we would be eligible to apply for this grant due to the start date of April 1, 2017. Our current grant will not end before the start date of April 1, 2017 of the new Category 1 grant. Are we able to apply for the new grant?
Answer: Yes, as long as funds do not mix with any current grant funds.
Question: Are Indirect (or F&A) allowed as a part of the budget for the grant?
Answer: Indirect cost are allowable for eligible organizations/agencies.
Question: Is there a cap or limit on the indirect rate? Or will you honor our federally negotiated rate?
Answer: Federal approved rate may be considered.
Question: Could the grant application propose implementation for more than one program/strategy to address overdose?
Answer: Yes, the grant application can propose implementation of more than one program/strategy to address overdose.
Question: Could the grant application propose implementation for more than one program/strategy to address overdose?
Question: What attachments are required for submission of the grant? (I have Letters of Support)
Question: We are applying for the above grant. In the application, it states that we may need a letter from the PA Chapter- I can’t seem to find a clear request. We are affiliate members of NCA, does this apply to us?
Question: Dear Sir or Madam: Would you please provide some guidance on what the definition is of an NCA member service. This was listed as an eligible program activity in the funding guidelines. Thanks.
Question: I had a quick question regarding eligibility in applying for the Endowment Act - Child Advocacy Center grant. On Page 11 of the Funding Announcement, it notes that NCA Members and Non-NCA Members Developing CACs have different requirements for application.
Question: In the funding opportunity announcement, it states that “International trainings are prohibited.” Last year, as recommended to us by the NRCAC and approved in our grant application, staff attended the International Symposium on Child Abuse, which was actually held at a location in the United States. Is this training, provided it is also located in this country, prohibited?
Question: I am applying for the Endowment Act-Child Advocacy Centers and I have a few questions for you.Our county is using another CAC for our services. Can this grant be used to help pay for a neighboring CAC service fee for an underserved population?
Question: Are the Endowment Act-CAC's 8/11/16 grants only available via direct solicitation from a CAC? Am I eligible to apply as an independent author for prevention of sexual misconduct by educators or can I contact the CAC's directly and ask them to solicit my project for their CAC?
Question: The character count limits are much higher for responses to questions in this year’s eGrant application. Is additional or more detailed information requested than in the past?
Question: Do you count spaces as characters or just actual letters?
Question: Is the executive summary the only section with a character limit? Do we need to following the outline as presented or can we place everything in paragraph but include all requesting information, would that be acceptable?
Question: Our CAC is a newly established government based CAC/department under the auspices of the County’s Board of Commissioners. There are currently over 40 departments governed by the Board of Commissioners within our county. When applying for grants through PCCD each of these separate government department/agencies applies under the same applicant or the Board of Commissioners. In the funding announcement under 9d Budget Detail and Narrative-EA/CAC a requirement for the budget narrative states: Include the following information from applicants who have received any PCCD grant funding over the last two years: List the grant ID number, project title, start and end date, and the amount of funding previously awarded, and provide a summary of the activities and outcomes under each grant. My question is this, as the CAC is a separate department that has never filed for funding through PCCD, do I need to include all grants awarded to the other departments under the same applicant agency over the past two years?
Question: I am working on developing a narrative for an agency in an application for enhancement support to our victim service agency. Could you provide clarification on information to be included as part of the project description? In regard to our project meeting PCAR standards, is this in regard specifically to the Organization Standards for PA Centers?
Question: For the number of child victims of sexual abuse served by the agency for 2015, is that calendar year or fiscal year for the agency?
Question: Does the above referenced PCCD grant opportunity cover forensic interviewer salaries/benefits?
Question: Could you please clarify if current Direct Victim Service awardees are eligible to apply for this funding? And if so, would it be at 80% of the total $50,000 since it is a second year?
Question: I have a question regarding what constitutes a “major deliverable” in the Executive Summary part of the grant application. Should that be what the organization will provide on its own in addition to the grant funding, materials such as brochures, education, information, or major deliverables using the grant funds?
Question: How do you define “Direct Victim Service Organization”?
Question: If we are proposing to do TF-CBT as an intervention for the Endowment Act – Programs Assisting Victims opportunity, are there performance indicators that you recommend we use in the Performance Indicators tab of the application? Can we leave this section blank with the understand that we will work with PCCD to define the performance indicators prior to grant implementation?
Question: I am looking for clarification on the Endowment Act RFP announced yesterday. In the overview, it clarifies that funds will support, “Any program or project that assists child victims/adult survivors of child sexual abuse.” Does that mean the funds can be used to support any program or project that assists child victims or adults survivors of child sexual abuse? Or is this funding for adult survivors who had been child victims of sexual abuse?
Question: Are indirect costs an eligible expense for the Endowment Act – Programs Assisting Victims funding opportunity?
Question: We were looking into having a child abuse investigations training for law enforcement in our county and possibly neighboring counties. It is put on by John Reid and there would be a registration cost for attendees and I was wondering if we could cover the costs for attendees and provide continental breakfast and lunch or just lunch and no breakfast in this grant? It is a three day training.
Question: Our CAC is considering submitting an application under the Endowment Act proposal that is due December 7th. We would like to propose expanding services available to child victims of childhood sexual abuse in our county. The mental health member of our MDIT would like to provide Sensory Integration Occupational Therapy to meet the needs of the child victims. Occupational Therapy is not a psychotherapy and therefore not applied to the evidence-based rigors. Would the concept of assisting child victims of childhood sexual abuse through the availability of Sensory Integration Occupational Therapy be acceptable within the Endowment Act dollars?
Question: I am in currently in the process of completing a grant proposal for the 2017 Endowment Act grant and had a few questions.
Question: We note that, consistent with the Endowment Act legislation, funding is limited to programs or projects “that assist… child victims/adult survivors of childhood sexual abuse.” We traditionally serve child victims in protective court proceedings, in both dependency court and in criminal prosecutions of their alleged abusers. Under our other victim services programs, and consistent with the Consolidated Victim Service Program Standards, we have simultaneously served siblings who reside in the same household as the “co-victims”. This is important and compelling work: we often find that the other children may have been personally assaulted themselves by the same family-perpetrator, or at a minimum victimized by the effects of the interventions made on behalf of the first-identified child. To separate the services provided to two siblings – one a CSA victim and one a co-victim – seems inefficient and ill-advised. Is service to co-victims eligible for funding under this Funding Announcement? Thanks.
Question: We have a question about this part of the announcement: Innovative programs or projects that reach victims/adult survivors of childhood sexual abuse which are underserved/unserved (adult male survivors of child sexual abuse.)
Question: I need a little clarification on the wording of this funding announcement. Are only programs who currently serve child victims of sexual abuse (or sexual assault in general) eligible for this grant opportunity? Or is this also for agencies who do not currently serve SA victims but would like to add that piece to their services? For clarification, we are a DV agency serving victims of domestic violence. We do not serve sexual assault victims as we do not receive PCAR funding because another agency within our county receives PCAR funding. We are, however, in a rural community and are located approximately an hour away from the nearest SA agency, so this is really a piece that our community is missing and we would love the opportunity to apply for this funding, but I’m not sure whether we are currently eligible since we do not already have an established sexual assault program.
Question: When describing the letter or email the provider must write, it is stated that "The letter must also include the total agreed upon amount that the applicant is requesting to support the costs of the training.” Does this amount include travel and other budget line items, or does it refer only to the cost of the training itself (the amount of money that will be paid to the provider)?
Question: If sending staff to an off-site training that occurs after December 31, 2016 is allowable, is on-site training after 12/31/16 allowable, too?
Question: Regarding training for providers who treat victims/survivors of child sexual abuse to help them meet NCA accreditation standards, is this training open to counselors with Bachelor’s level credentials or is this training only available to Master’s level counselors? (It is our understanding from our CAC that TF-CBT training will only be available to Master’s level counselors. Not all of our counselors hold (or are able at this time to pursue) Master’s degrees.)
Question: Is it permissible to serve adult survivors of child sexual abuse (e.g., a 40 year-old female who was victimized by sexual abuse when she was 10 years-old) with this funding opportunity?
Question: I am unable to access the application user manual from the link in the RFP in regards to the question listed below. If we select to do a sole source purchase/contract where would I put that information in the online application?
Question: I have a quick question about grant Announcement “Endowment Act – Treatment Training”
Question: Can you please clarify if the treatment training funds can be used for the 2 day Advanced TF-CBT training, for clinicians who are already trained in the model?
Question: Is TF-CBT Training the only recognized model for this grant application? If not, what are the other training programs that are acceptable?
Question: Could the corporation apply as a corporation, not an individual?
Question: I am a for-profit incorporated licensed clinical social worker in private practice that has specialized in trauma treatment services for the past 30 years. I want to make sure that we are eligible to apply for this RFP.
Question: Would a program to train social workers/case managers in adoption and foster care qualify to submit under this proposal or is the funding limited to medical and mental health providers?
QUESTION: I cannot find anything that describes HOW WE GET A WAIVER FROM THE PCCD TO USE SOMEONE OTHER THAN A VOLUNTEER FOR A POSITION? We are a Child Advocacy Center. Can we just assume that given the nature of our work that HIPAA and other confidentiality concerns apply and, therefore, a volunteer waiver is not relevant to a Child Advocacy Center?
QUESTION: Would a Certified TDI therapy dog/handler meet the definition of a volunteer? If so, would the handler need to complete the required training hours as they are providing more of an indirect service vs. direct work with the victims.
QUESTION: Is there a minimum number of hours per week that an applicant must use volunteer(s)? If a volunteer is a pet handler (pet therapy) but is not, themselves, providing direct service to victims do they need to attend training and does that require a volunteer waiver?
QUESTION: We had one follow up question regard PCCD’s Consolidated Standards. This document details the training which volunteers must participate in order to comply with these standards (referencing Training section, page 74). Would volunteer translators and interpreters, volunteer attorneys (providing legal services,) volunteer doctors (providing medical exams,) and volunteer psychologists/psychiatrists (providing evaluations,) also be required to complete 8 hours of orientation, 32 hours of initial training, and 10 hours of annual training?
QUESTION: Our Agency is not a member Program of PCADV, PCAR or NCA. There are other national groups to whom we could subscribe to follow their Standards that are more relevant to the services provided by our Agency. Do we defer to PCCD Standards or can we make the case for another agency/organization?
Question: One of the eligibility requirements is to provide free services to crime victims through the VOCA-funded project. To clarify is an organization eligible even if some of their services are fee-based, as long as the proposed VOCA-funded services are free to crime victims?
Question: In regards to organizations deriving at least 25% total funding from non-federal sources, does this eligibility only apply to new organizations or all organizations applying? According to OVC, this is a federal requirement for organizations new to victim services.
Question: How do we obtain a volunteer wavier and will this affect our grant request if we don't utilize a large volunteer base?
QUESTION: What is the start and end date for the program to be inserted into Main Summary?
QUESTION: When I login into Egrants, I can only click on the Main Summary Information link. How can I access the link to the other sections? We need to know what the word limit is for each section.
QUESTION: I have a technical question regarding the Egrants system. In attempting to upload documents and the section on Performance Indicators does not have any fields to fill out or attachment field upload. Is this a section in which we have to provide information or should it be left blank?
Question: Is the amount allocated per county for one year or all 3 years total?
QUESTION: I had one question about the Signature Page. We will be mailing this document to the appropriate address, but does it also need to be attached somewhere in Egrants? If so, where should we attach this?
ANSWER: No, the signature page is not required to be attached in Egrants. The signature page is only required to be mailed.
QUESTION: My question pertains to the reporting requirements. If we were awarded funding to work in two regions (one region with 2 counties and one region with one county), do we submit one quarterly report for all the work in the two regions? Or do we submit two separate reports (i.e. one for each region)?
QUESTION: Could you please clarify how two non-profits (legal aid organization and DV shelter) agencies collaborating together to submit a proposal should present their proposal & budget. It appears that the PCCD has provided answers that differ. Please see below.
QUESTION: If we submit two applications for two different regions (region 1 and region 2), do one application need to be tailored to region 1 and the other to region 2 (i.e. a different executive summary/budget/problem description/etc. for each application? Or do we submit the same application for the two different regions given that the application clearly indicate how much money is requested for each region (and each county within that region)?
QUESTION: As part of our request, we are looking to add a new staff position that will support our expanded services to victims of crime. Would this be permissible?
QUESTION: At the end of the third year, will future funding be available, or is the organization(s) submitting the grant request required to have obtained the future funding to sustain the program.
QUESTION: When in Egrants in the “Main summary” section, we are asked to select the Senate and School Districts associated with our application. What does “associated with” mean in this case? So for example, our organization’s primary location is in one school/senate district, but we will want to serve other areas (other districts) through our program services as described in our application. Should we select all districts that would be served by our program, or only our main office location/headquarters?
QUESTION: We noticed that school district selection was listed to be chosen “if applicable.” Should all projects choose school districts, even if the project is not specifically designed to serve children?
Question: Our County is submitting an application on behalf of another entity. There are some sections of the application including Section 13C, 13D, 13G and 13I that ask for responses of the applicant. Since the County as the applicant is requesting zero dollars, should these responses be answered by the recipient agency?
Question: It states on pg. 4 that "a minimum allocation amount of $25,000 per county has be established for this competitive VOCA solicitation." If we apply for a project that covers two counties in the same region in which we serve, does this mean that we would need to apply for a total minimum of $50,000?
Question: Is there a limit to the amount of funding that can be requested per county?
Question: We are only applying for salaries in our grant. Should we apply for COLA in this grant?
Question: VOCA Funding Allocation - do we include other VOCA funding we are applying for, or just use the 25K (for three years) we are requesting in this competitive proposal? When entering underserved populations, do we use the populations we are applying for, or include the underserved populations from the non-competitive grant request?
Question: Could a Child Advocacy Center and an organization primarily serving women victims of domestic violence and sex crimes team up to submit a joint application, with each organization carrying out different components of an overall project?
Question: Is it possible to get the slides from the webinar in PowerPoint format rather than the PDF format that was distributed? We are looking to convene a work group early next week and the believe the Powerpoint slides would be easier to work with.
Question: Can a County submit an application on behalf of their District Attorney's Office and a non-profit? There would be two separate projects.
Question: Would we be able to include salaries for certified trauma therapists who are not currently staff members, but would be working for the CAC as therapy providers?
Question: How do I register as a vendor with the Commonwealth of Pennsylvania?
Question: When you talk about doing separate application for projects going outside your region - are you referring to two VOCA grants request submitted into Egrants?
Question: I was unable to log on to the WebEx because I use a Windows 10 Operating System. Is there a way to still view the WebEx even though my equipment is not compatible?
Question: Do you have a definition of “mental illness” as used in the VSAC priorities?
Question: Is it possible to submit one statewide application or do 15 applications have to be submitted (one for each VOCA PCCD region)?
Question: Can we submit more than one application per county or VOCA/PCCD region?
Question: I have looked over PCCD’s strategic plan for 2016-2020, VSAC’s minutes and framework for strategic planning, the Vision 21 Victim Services Final Report, PA VOCA funding information, etc. and I cannot find any reference, let alone detailed information, on the 9 Priorities listed. How do the priorities relate to the goals, what is the context within which they were established, and where did the priorities specifically come from? Credentialed Therapists, for example, without context, does not translate into a funding priority.
Question: On Appendix A, Juniata County is not listed. Is this information anywhere else in the solicitation?
Question: Will awards only be in the amount requested, or is it possible PCCD will come back and say we cannot award you what you requested but can award a lower amount?
Question: Can an agency be a subcontractor on one application and a lead (recipient) applicant on another application?
Question: Does this have to be a new or expanded project beyond what is currently receiving VOCA funding? If so, does serving more people, different populations or new geographical territory count as new/expanded?
Question: How do I register for the Victims of Crime Act (VOCA) 16-19 Competitive Funding Announcement WebEx?
QUESTION: We entered the FTE into the system and the Agency FTE column will not calculate in the last column. We have tried putting in two decimal points. Do you know how we could resolve this?
Question: Please explain what you are looking for in FTE section of this grant?
QUESTION: Can you please advise to what names/signatures/titles go on each section of the signature page for the VOCA application Subgrant? Does it need to be notarized?
QUESTION: Do contractors under a sub-grantee need to have a DUNS Number if they are receiving less than $25,000 per year over the life of the grant?
QUESTION: I would like clarification for the following: “Evidence that the Project Director, Financial Officer and Board Officers and any employee that is responsible for the receipt and expenditure of funds are included in an employee dishonesty insurance policy for 30% of the funds requested or 10% of the organization’s budget, whichever is greater”
QUESTION: Could you please clarify what “continuation funding” is under the VOCA grant? Does this mean to apply again after the three year grant is complete?
QUESTION: Where can I find the EEOP Certification?
QUESTION: PCCD has clarified that two non-profit (legal aid organization and DV shelter) agencies collaborating on a project should submit one single application. One would have to be the Applicant Agency who applies for the funding. The Applicant agency is considered the lead/head agency on the application and is responsible for the all the reporting and administrative requirements associated with the grant. The other agency would have to be a Recipient Agency. The Applicant agency passes money to the Recipient agency who they are collaborating with to carry out the project. We are clear on how to set up the budget. What type of MOU is required, the sample Pass-Through Contract Agreement or something else?
QUESTION: In terms of signatories, on our previous PCCD grants, we had listed only internal signatories—our president and treasurer of the board of directors. Since we are collaborating on this competitive grant with a number of other Erie agencies, do I need to add their Executive Directors to our list of signatories? We plan to have them sign the MOU among the agencies and will be attaching that document to the application.
QUESTION: Can you please clarify what information is to be included in the VOCA Funding Allocation section?
QUESTION: We want to subcontract $15,000 for legal services. Please confirm if we are required to go through the procurement bidding. If so, can you send the guidelines for the procurement bidding process?
QUESTION: If we are applying for multiple counties within the same application, do we need a detailed project budget or allocation per line item for each county?
QUESTION: Allocating the line item costs and showing the computations used to arrive at those amounts: In regards to cost other than salaries, our organization has a cost allocation method that is based on the attorney’s salary allocated to the grant vs. total salary. That % is used to allocated all other expenses. If this is a consistent method used in our organization on all funding, can it be applied to the VOCA Grant as well?
QUESTION: Fiscal Question regarding how exactly to show indirect costs. We are wondering how exactly we should show our indirect costs on our budget. Do we show it as a lump sum or is there a section where we can break that down per line item?
QUESTION: Our insurance company rep has requested additional information about the requirement that certain non-profit staff be bonded, as stated in the quote below:
QUESTION: If our agency’s Asset Capitalization Policy is $5,000 or higher and the equipment we plan to purchase for our proposed VOCA project is only $1,250 per computer, do we have to show under Equipment or could we list that under Supplies?
QUESTION: Our agency is currently applying for the VOCA grant and have found that they are asking for DUNS number and SAM registration. Is this correct and will we be required to have this information for all future PCCD grants?
QUESTION: Our budget request is currently $71,000 for the three year funding cycle. Should we be asking for the $25,000 minimum over the three year period (amounting to $75,000 total)?
QUESTION: I know that salary and benefits are eligible expenses through this funding. Are fringe benefits an eligible expense as well?
QUESTION: We are a newer nonprofit that was established in July 2015. Since we are less than a year old, we have not had any type of official audit. We are planning to have our first audit completed in July 2016. What documentation do we need to submit in place of an audited financial report and Form 990?
QUESTION: As a DV provider, we want to enter into a MOU in which we contract with a local DA provider and a local MH provider for 8 – 10 hours/week EACH to consult with our staff regarding issues that may impede our clients progress. Additionally, these provides would prioritize providing direct services to our clients, sometimes on-site (shelter) basis through DA/MH crises. We will be compensating for $10,000 annually to one and $8,000 to another. These are programs we already work with, but will be doing so to a much greater degree (they will assign staff to us and make time available each day for consultation or direct services to our clients). We also believe that this project will result in greater referrals from D&A and MH community. Does the above require us to go through procurement bidding?
QUESTION: One of the requirements in the Non-Profit Agency Checklist to be included with our attachments should be a “written statement that a checking account for subgrant funds will be arranged so that at least two signatures are required for issuance of checks, and a list of those individuals who have such authority.” Does this also mean that a separate checking account be created solely for the subgrant funds?
ANSWER: Non-profit organizations are not required to have separate checking accounts for subgrant funds. The organization is required to:
1) Maintain an accounting system that ensures subgrant funds are not commingled with agency funds.
2) Each award must be accounted for separately.
QUESTION: Our application includes projected costs for a service that exceeds $10,000. We are proposing to subcontract with a local attorney to provide civil legal representation for victims of domestic violence. We have budgeted for 7 hours per week at $100 hourly rate. Given that the VOCA competitive informational webinar stated that we could wait to subcontract for a service until we were advised about whether or not the project was funded, we have not entered into any contractual agreements. We state in our application that there are several attorneys interested, and that the attorney chosen for the project would be trauma informed, have extensive experience in family law and be cognizant of domestic violence dynamics. The final selection would be paid $100 no matter what, so there would be no competitive bidding. How do we answer the procurement transactions? The question asks, “Does this application include projected costs for products or services of a similar nature that exceed $10,000?” If we say yes then we have to fill in the grid, which is not applicable to the project, because we don’t know the contractor yet. Thank you.
Question: In the FFATA section of the application, question 3 asks: “Are there any subrecipients/contractors receiving $25,000 or more through the life of this application.” Our response to this question is Yes; however, the person will not be hired until after we receive the grant so we are not able to provide a DUNS number for the contractor as requested in question 4. If we answer yes to questions 3 and 3.1, a response is required in question 4 in order to save our work. Should we answer No to questions 3 and 3.1 until we have a contractor hired?
Question: I am submitting a proposal for a private non-profit organization; does the District Attorney need to sign the signature page?
Question: Please clarify the eligibility requirement to derive at least 25% of funding from non-federal funding. For what period – last audited year, current year, or projected budget for VOCA competitive grant?
Question: We are two separate 501(c)(3)s with a common Board of Directors intending to apply jointly for VOCA funding. The lead applicant meets the 25% rule, the co-applicant by intentional design does not meet the 25% rule for non-federal funding in order to protect unrestricted funding from federal Legal Services Corporation restrictions. Is the primarily federally funded entity precluded from applying for or being a sub-contractee of a recipient of VOCA funding?
Question: We have many volunteers that support our program and we intend to describe their role in the narrative. Must volunteers be reflected in the budget if no grant funds are requested to support them?
Question: In regards to organizations deriving at least 25% total funding from non-federal sources, can these sources be in-kind and/or cash combination? Also does the 25% refer to the organization's total budget or project budget?
Question: How do I set up my budget if I have more than one county that my project covers within a PCCD defined region?
QUESTION: These two responses below from the website seem to be contradictory. Please provide clarification. Can we use VOCA funds to pay attorney salaries to provide activities listed in Personal Advocacy B5 to "include assistance with special visas, continued presence application and any other immigration relief" or are "the only legal services permitted Emergency Justice Related Assistance or Emergency Legal Services" ?
QUESTION: Could you please further explain what services would be allowed for a Forensic Interviewer in a CAC? Would it cover any of the interview services specifically, or just services that are in the VOCA list such as Info About Victim Rights or Info about the Criminal Justice process?
QUESTION: In the Direct Service definitions B5 "Immigration Assistance" is defined as: "assistance with special visas, continued presence application, and other immigration relief". These may or may not fit the definition of "emergency" parameters. Additionally, B5 does not seem to be limited to family violence. Could we get clarification on whether all legal assistance must meet the family violence and emergency parameters or whether B5 is a stand alone direct service?
Question: We are a three county (in the same region) agency. We would like to create a new position that will serve 2 of those counties and another position that will be strictly in the third county. Both of the positions target a different area of the 9 to chose from. Would we create one application for the position in 2 counties and then a separate application for the position in the third county? Would all of the counties be considered an agency budget or would we use a pass though budget too?
Question: We are a CAC and we are applying for funding for a forensic interviewer, which service do we select under the VOCA services section in the grant?
Question: In efforts to support victims emotional and physical needs, which are closely tied to their economic stability, can VOCA fund we used to assist victims with obtaining employment?
Question: In regards to Appendix C, under Definitions: Direct Services, Section D (Shelter/Housing Services), in the event that Emergency Shelters are full, and not accessible for victims (which occurs fairly often), could VOCA funds be used to pay for short-term rental fees to temporarily house clients before they move on to long-term permanent housing?
Question: Can the VOCA competitive funding be used for a therapist (consultant) for any of our clients who need additional counseling beyond the support counseling that we provide?
Question: Can the VOCA competitive funding be used to provide any civil legal assistance to victims of domestic violence and/or sexual assault? Specifically we have a huge need for civil legal assistance in custody, divorce, support, landlord/tenant, etc. Our regional legal services does not provide civil legal assistance for any custody, support or divorce and only very limited landlord/tenant. We have a relatively small bar association and Warren/Forest Counties has an extremely limited 'pro bono' program that we may get assistance for one client per year.
Question: Could a qualified legal aid organization appropriately seek funding under priority iii (human trafficking), vii (young men of color) or ix (LEP) of this program to assist crime victims with immigration petitions that are based on the victimization (T & U Visas & VAWA)?
Question: Could a qualified legal aid organization appropriately seek funding under priority iii (human trafficking), vii (young men of color) or ix (LEP) of this program to assist immigrant victims of financial crimes including filing consumer complaints with the relevant government agencies (state and/or federal)?
Question: One of the priority areas is services for victims with limited English proficiency. Is there further explanation of what that means? Our agency serves immigrants and refugees, many of whom have limited English proficiency. Does that mean that we can assist them using VOCA funding as long as one (or more) of the crimes listed in the Victimization Types section happened to them? What about victims of employment fraud and notario fraud?
Question: We are currently piloting a protocol for frontline healthcare staff to identify victims of trafficking. We want to expand this protocol project. Can we do this using VOCA funding under public presentation/indirect services criteria?
Question: Two of the major gaps that we see while serving victims of crimes at our agency are education and employment. Can VOCA funding be used to help the victims find employment and pay for ESL/GED/vocational training programs?
Question:Many victims that we work with need safe housing. Due to the shortage of specialized shelters (ie DV, trafficking, etc), we assist our clients with housing by renting apartments in safe locations. Does paying apartment rent an eligible cost under housing services?
Question: The District Attorney’s Office pays all costs associated with getting victims/witnesses here for court and the Victim/Witness Unit has direct contact with victims/witnesses in order to make those travel arrangements. We pay to fly them here, put them up in a hotel, pay for van, bus, train and taxi transportation with a Victim/Witness designated credit card. Would the DA’s Office be able to apply for VOCA funding to be reimbursed for the travel expenses we incur to bring victims and witnesses in for court?
Question: Can competitive VOCA funds be used to pay for the full cost of a trainer who specializes in traumatic incident reduction techniques and includes all training/travel/food/training materials, and follow up in a "flat fee". The flat training rate is $6,500/4 day training.. The training we wish to receive has been approved by PCCD for 28 hours and provides excellent techniques for trauma and supports the empowerment model that victim services already embraces. If you need further information/explanation please let me know, thank you.
Question: We wish to confirm that the priority service area of emergency civil/legal services allows for other legal actions than the ones specifically listed. For example, DHS “Family Violence” waivers allow a victim of domestic violence to access essential DHS benefits without having to comply with certain regulations that would put the victim at risk of further violence. Clients frequently need representation to secure these waivers and to receive benefits that can afford them economic independence from their abusers. PUC policies create a special right for victims of domestic violence to access public utilities or to keep them. Clients sometimes need representation against the utility or before the PUC. These are just a couple of examples of legal representation other than those specifically listed that can help ensure the safety of victims of domestic violence or sexual assault.
Question: We would like to expand an existing project that currently covers three counties, two in one VOCA region and one in another VOCA region. The existing project provides civil legal services to victims of sexual assault. The proposed expansion would add civil legal services to victims of other serious crimes. Our question involves the preparation of the budget(s). If, for example, we would hire three part time attorneys, each assigned to provide services in one of the three counties, how would we show that in the budget? They should all be employees of our agency in order to streamline legal supervision and use of our legal malpractice insurance policy. However, the services will be benefitting all three counties, not just ours. If we list the attorneys in the budget for the county in which they will provide the most services, it looks at though that budget will 'convert' into a consultant pass through to the other agencies, which would not meet our need to have them as employees for supervisory and insurance reasons. Aside from the attorney staffing issue, we plan to provide each county with certain expenses such as office supplies, telephone etc. in the budget developed for that county.
Question: The VSAC priority areas include Emergency Civil/Legal Services, what services does that include?
Question: Would the costs to hire court certified interpreters for LEP victims be eligible for VOCA funding?
Question: Would transportation costs for victims to attend DA interviews and court be eligible?
Question: Can a Domestic Violence/Sexual Assault Program use this grant to provide funds for an attorney to provide civil/legal representation for victims?
Question: Would the salary and benefits of an Intake Coordinator position be eligible for funding? If so, would such a position be considered a Direct Service?
Question: Legal services by attorneys under PCCD’s definitions are limited to emergency services. However, the new VOCA regulations that are to be announced soon will expand what legal services are allowed for crime victims. If an organization is funded through this solicitation for 3 years of emergency legal services, will there be possible changes made in the 3 year period for expanding the scope of allowable legal services?
Question: What is your definition of a volunteer?
Question: Would we be able to include salaries for certified trauma therapists who are not currently staff members, but would be working for the CAC as therapy providers?
Question: Can “individual advocacy” (definition on page 36) be done by a lawyer or paralegal as part of larger legal representation of a victim?
Question: Would flooring, ceiling tile replacement and bathroom updates qualify as an eligible expense under the VOCA competitive grant?
Question: Are salary and benefits for Forensic Interviewers eligible costs under this funding announcement?
Question: I am reviewing the recent OJJDP SAEDR PCCD grant and have a question about funding. Currently we are being funded through the need based budget update to fiscal year 17-18. Therefore we would need no money during this time frame which would leave us a nine month window that would be funded by 50% via NBB. Should we submit an application for this nine month period?
Question: We are one of the 7 CTC sites that began development of their CTC in Jan 2015. We are currently funded thru June 30, 2017. Should our budget narrative for the SAEDR grant application start as of 4/1/17 with zero expenses in the first 3 months then end 3/30/19 or should it start 7/1/17 with an end date of 6/30/19?
Question: In the Funding Announcement (p. 5 under “Risk and Resource Assessment”) applicants must provide supporting documentation confirming that their Risk and Resource Assessment has been completed within the last 36 months. Where should this documentation be attached in eGrants? Would it be acceptable to attach it under the Project Design/Implementation Section?
Answer: You may upload any documentation that you want to provide on the Risk and Resource Assessment in the Required Attachments (SAEDR) section.
Question: In the grant announcement for the SAEDR grant for the Risk and Resource Assessment:
Question: In the “APPROVAL CHECKLIST” section of the eGrant application, it asks if the “Prevention Policy Board Certification” is attached. Please clarify if this refers to the letter of support and endorsement from the local collaborative board, or if it refers to a more formal certification. If so, what is this certification?
Answer: As per the Required Attachments in the Project Design and Implementation Section of the funding announcement, we are asking for “[A] list of Collaborative Board members and letters from four different representatives from the above listed community sectors. Letters should include who the individual is/who they represent, why that individual/entity is participating, the contribution that the individual/entity is/will make, and how that contribution has/will impact the overall CTC Initiative. Note: A template letter with multiple signatures will not fulfill this requirement.” Please use this documentation to complete the “Prevention Policy Board Certification” portion of the Approval Checklist.
Question: What should an applicant enter under the Performance Measures section in Egrants?
Answer: You do not need to enter anything into the Egrants Performance Measures section. Successful applicants will be required to complete the EPISCenter Performance Measures Spreadsheet and attach it to their quarterly program reports. Please see page 9 of the funding announcement under Section 9.d.3 for all of the expectations of funded applicants.
Question: Should we budget the required mobilizer training in only Year One? I want to confirm that there is not an additional EPIS Center training meeting planned for Year Two of the grant.
Answer: The EPISCenter holds a 2-day training for mobilizers each year. Costs associated with these trainings are eligible expenses and could be included as an expense if your application’s budget allows.
Question: Who should the letters in this grant application be addressed to? Thank you for your help!
Answer: Letters in support of this application should be addressed to Derin Myers, Acting Executive Director. See Section 16 “Mailing Information” on page 13 of the funding announcement for the proper address for delivery by U.S. Mail or by an express delivery service.
Question: In the list of acceptable organizations for letters of support, 'health dept.' is listed. Can this be a health organization like a hospital or does this mean the actual health department?
Answer: The intent of section 9. c. 3. of the funding announcement is to show collaboration across various sectors in a community. Representation by a local hospital or an actual health department would both be acceptable to demonstrate collaboration for the “Health Departments” sector in a community.
Question: On the front page it says, “SAEDR Funds are available to non-profit organizations, and they MAY NOT be awarded directly to government agencies.” Our last CTC grant was awarded to a government agency (County Human Services) and we did not have a fiscal sponsor. Do we still need to partner with a fiscal sponsor or do you think we can try it on our own since we have received funds like this in the past? Thank you for the help in advance!
Answer: You would need to partner with a nonprofit organization which would apply as the applicant agency and list the County Human Services as the recipient agency. The County Human Services is a unit of local government. The allowable recipients for SAEDR Category 1 funds are statutorily defined. The statute defines the recipients and purpose of Category 1 funds to “nonprofit organizations to provide research-based approaches to prevention, intervention, training, treatment and education services to reduce substance abuse or to provide resources to assist families in assessing the services. Nonprofit organizations may jointly apply for grant moneys with a local government unit but shall not be required to do so.” Sections 2 and 5 a. and b. of the funding announcement provide additional guidance on applicant eligibility. Your prior grant was funded under a different state funding stream which has its own statutorily defined allowable recipients and restrictions.
Question: My agency was awarded a grant through the 2014 OJJDP SAEDR Research Based Solicitation under Option II. Funding underwrites the costs associated with the Community Mobilizer.
Question: The RFP does not explicitly say whether previously awarded CTC sites that had implementation grants that expired 6-30-16 would be considered eligible to apply for this RFP. Could you please clarify whether previously (but not currently) funded CTC implementation sites that actively continue the CTC process may apply.
Answer: A CTC site with an implementation grant that expires before January 1, 2017 is eligible to apply if the site is not currently funded by PCCD to support the CTC.
Question: If I was previously registered in e-grants for a grant that expired 6-30-16, do I need to re-register in e-grants, or will I still be active in the system?
Answer: You do not have to re-register in Egrants as you are still active in the system.
Question: I am confused by the actual deadlines. It states the due date is Wednesday, December 7, 2016 by 11:59pm Eastern Time, online.
Question: I see in the application for the “2016 OJJDP SAEDR Research-Based for 2017” that we should budget for two attendees to CPA. However, if we were to include that, it would exceed the total amount of the grant, with staff salary for 20 hours/week and benefits as well as local travel. Will PCCD be offering any scholarships to attend the CPA in 2018 and 2019? I know we cannot budget any less than 20 hours for staff time.
Answer: The funding announcement states that registration and lodging costs to attend the annual Commonwealth Prevention Alliance Conference are eligible expenses. Attendance at this event is not required under the funding announcement. At this time, PCCD has not determined if scholarships to attend the CPA in 2018 and 2019 will be available.
Question: Concerning the Community Mobilizer at minimum of 0.5 FTE—Is this time allowed to be divided by two individuals from the same agency?
Answer: Two individuals from the same agency working as a Community Mobilizer would be allowed as long as their combined time would be at least 0.5 FTE. The EPISCenter will work with the site to help determine the best breakdown of the overall duties between the two candidates based on skill set.
Question: I have a question regarding character count limits for the “Relationship to Sustainability” question. Specifically, for question #2 of this section, the character count limit stated as part of the question is 4,000 characters. However, when one clicks on the “hammer” symbol it shows the actual character count to be 2,000 characters. Will this discrepancy be rectified and if so, will the character count be increased to 4,000 as stated in the question or left at 2,000 characters?
Answer: Question #2 in the Relationship to Sustainability Section will now accept 4,000 characters.
Question: I have a question pertaining to the Approval Checklist. On the list it asks two questions that I do not have an answer for and I'm hoping you can let me know if this is something I need.
Question: The funding announcement requires current collaboration between an applicant and recipient agency. If a non-profit is collaborating with a government agency, does the non-profit need to create their own Egrants agency and user account or can the non-profit staff me added to the government agency’s account as a user?
Answer: The nonprofit agency would have to apply as the applicant agency. SADER funds may not be awarded directly to a government agency. The nonprofit agency will need to create its own Egrants agency and user account.
Question: On pages 6 and 7 of the RFP the eligible costs and activities are delineated. The RFP further notes that, “all other items for which funding is being requested must be thoroughly justified or it will be rejected.”
Question: My collaborative board does not do a risk and resource assessment, but utilizes the local PAYS survey from within the area to help direct their efforts within the area to better serve the children. I was wondering if that was sufficient to count for eligibility requirements or not?
Answer: Please see pages 5 and 6 for more information about the risk and resource assessment process. This process should be conducted in order to determine the needs and assets in the community to direct the process of program selection. PAYS data is a valuable part of this process, but should not be the sole data source.
Question: I am inquiring about the risk and resource assessment (RRA) as outlined in the full funding announcement for Delinquency Prevention Programs. Could you provide more detailed information regarding that? Specifically an example of what this assessment may look like and what the exact requirements are.
Answer: The RRA can be different for every collaborative board. The principle is to collect local data from a variety of sources to determine the needs of your defined community, then to also assess the resources available or missing in the community that can be brought to bear to address the identified risks. PCCD looks for applicants to have conducted a data-driven decision process to identify a problem and to select an appropriate program to address that problem.
Question: I was planning to write the grant for Incredible Years parenting classes on behalf of the County Family Center. The Family Center is a 501(c)3 funded by the state and governed by an advisory board comprised of the local community. Organization and agency representation are extremely high on collaborative boards and advisory boards in Wayne County. More than 90% of Family Center advisory board representatives are on the collaborative board for the System of Care (formerly ICSP). The System of Care, as a collaborative, did not conduct a needs assessment in the past 36 months. However, the Juvenile Probation Department provided its annual Youth Level of Service risk/needs assessment information for this grant application to demonstrate need.
Question: I have a question regarding an eligibility to apply for the grant question. I have a collaborative board who is more than willing to support the program to apply for this grant. However, they themselves do not do a risk and resource assessment, but utilize the local PAYS survey from within the area to help director their efforts with in the area to better serve the children. I was wondering if that was sufficient to count for eligibility requirements or not?
Question: When (ballpark; which quarter) is the mandatory new grantee orientation meeting and the two mandatory networking meetings? How many days are orientation and networking meetings?
Answer: The new grantee orientation will be held in August 2017 in State College. It will be one day, 10 to 3. The networking meetings will be scheduled based on the availability of agencies implementing each particular program and will be one day as well.
Question: I'm contacting you on the behalf of my Non- Profit Organization called Express Urself. We would like to apply to this grant, and we would like to know if we'll be eligible to do so?
Answer: Only the 13 programs listed in the funding announcement are eligible for funding.
Question: Since our youth come to us from various counties across the state, may we use PAYS data from each of these (youth-represented) counties and showcase a comparison between the PAYS data and our internal youth data?
Answer: Any information that illustrates the problem you plan to address may be used to support your application. The program you are applying for must specifically be shown to be appropriate for addressing the defined problem.
Question: Our agency received a PCCD grant previously (2013) for CTC/and an implementation of Strengthening Families (10-14). In addition we received funding to expand the program to a neighboring County. Since that time, we have found sustainability funding for the second County through the Children and Youth Needs Based Budget. Unfortunately we have not been as lucky in the first County and were only able to host one implementation in 2015.
Question: Our collaborative is currently implementing a qualifying program through a 2016 PCCD VPP application awarded to one of our partnering non-profit agencies. If we propose to implement the same program in new geographic areas but through a different, governmental agency in 2017, is that considered a new implementation or an expansion?
Answer: If the applicant and recipient agencies are different than the prior implementation, then that would be considered a New Implementation. If either of them would be the same, that would be considered an expansion.
Question: We are interested in applying for the Delinquency Prevention Program Funds. We are utilizing the Olweus Bullying Prevention Program but this is not the first year we are implementing the program. This year we are revitalizing the program and have retrained all new committees. All schools are in need of the online subscription and resources that help support the program. Would we still be eligible for funding under new implementation or expansion?
Answer: Since you did not begin the program using PCCD funds, this would be considered a new implementation. In your application, you should describe the history of OBPP in your district and how the requested funds will allow you to reinvigorate the initiative. Please remember supplantation (using PCCD funding to replace other, existing sources of funding) is not allowed.
Question: Can the full cost of the training be funded by the grant or are there caps on training/consultant fees that should be considered?
Answer: The cost of training will be determined by EPISCenter based on the number of people to be trained. Please see question 10 for more information.
Question: Will there be a coordinated, statewide training held in PA that grantees can attend or should applicants plan to bring the training to their agency/community?
Answer: Yes, PCCD and EPISCenter will work to coordinate IYS trainings to reduce the cost to individual providers. As per page 11 of the funding announcement, you should contact the EPISCenter to request training as part of your application process. You can use this email: firstname.lastname@example.org.
Question: Within the Incredible Years Series, would the Teacher Classroom Management be an allowable program to be funded?
Answer: The IYS Teacher Classroom Management component is not eligible for funding under this announcement.
Question: My agency is new to PCCD funding announcements. Are there any resources about applying for your funding that you could direct me to?”
Answer: The EPISCenter has prepared a series of videos describing what is meant by evidence-based programming and also providing advice on how to write a good application. Those videos can be found here: http://www.episcenter.psu.edu/EBP101.
Question: Two entities from our County want to apply for the TF-CBT grant from PCCD. Does it hurt the applicants if there are two requests from one County? One would get a letter of support from CJAB and the other would get a letter of support from the Children's Roundtable.
Answer: All applications are reviewed and scored independently. The highest rated applications will be recommended for funding. There is no quota or limit as to how many applications from a single county can be funded.
Question: We are applying to expand Triple P in Philadelphia. We currently serving police districts 12, 15, 18, 77. We would like to expand the program to police districts 01, 03, 06, 09, 17 (which includes entirely different school builds and catchment area). Does this qualify as an expansion?
Answer: Since Philadelphia has different “sub zones” for their school district, this proposal would be considered an expansion as long as you would not be serving the same school building areas that you are currently serving.
Question: We are a nonprofit provider of prevention education programs in our area and have a certified TOT for the Botvin LifeSkills program on staff. If a school has been delivering Botvin on its own but wants to train new teachers in order to expand its program to another grade level, can our agency include that as part of an expansion grant application, provided that we collect data and conduct fidelity observations of the program?
Answer: As long as the existing service delivery was not funded by PCCD previously and you can clearly show that the application will expand the number of youth who will receive the program, you may apply for funding to train additional teachers and to conduct monitoring of the program delivery and collection of outcomes data.
Question: We offer LST to a number of smaller public and non-public schools. We started the program with only one grade level. After two years, several of these schools are interested in expanding to other grade levels. Because they are small, they are contained in one building. Can this qualify as an expansion under the terms of the grant?
Answer: As per page 7 of the announcement, an expansion of LST must be into a new school district or to additional buildings within a district that have not received the program previously through PCCD funding. Expansion to additional grades within a single building that was previously funded by PCCD is not eligible.
Question: As a current SAEDR grantee implementing Say It Straight (SIS) for youths ages 12 to 18, we are finding our younger youths (12-15) to be more open to SIS than our older youths. We would like to segment our programming; continuing to offer SIS to younger youths and offering our older (16-18) day treatment youths TND, a curriculum more likely to be embraced by older youths and have best results. As part of our proposal we’d like to also offer TND to older youths served by a new evening program established this year. Would the Commission encourage such a proposal to simultaneously offer older youths the TND curriculum by a current SAEDR grantee implementing SIS with younger youths?
Answer: As long as you are serving an appropriate age range of youth with TND, there is no conflict with your current SAEDR implementation. You should indicate in your quarterly report for your SIS grant the changes you are proposing to make and the reasons for such changes.
Question: I am an officer in my School Districts Department of police and Security Services. We are currently in the process of creating a drug interdiction unit within the district. The purpose of the drug interdiction unit will be three fold. The mission of this unit will be to ensure that the schools within the district are drug free. This will be accomplished through random and planned drug scans of the schools. The second purpose of the unit will be drug prevention. The Department of Police and Security Services will develop effective drug detection and air scan procedures that will serve as a deterrent to those that would attempt to bring drugs or drug paraphernalia onto school property. Lastly, and equally important, will be the education of the students, faculty and staff from the elementary level through 12 grade, as well as the community, on the danger of drug possession and use of illicit and prescription drugs. My question is, are we eligible to apply for the delinquency prevention program grant?
Answer: Only the programs listed in the funding announcement are eligible to be funded.
Question: We would like to submit an application for an expansion grant in order to implement Olweus Bullying Prevention Program in our high school age population beginning in Grade 9. We would then scale up to Grades 10 to 12 in our high school as we sustain our efforts. We are in a district with a Junior High School with grades 7, 8, and 9 in the same bldg.. Grades 7 and 8 are implementing Olweus. Are we eligible?
Answer: Yes, OBPP is eligible under this funding announcement. If you did not use PCCD funding to start the program in your 7th and 8th grades, this would be a new implementation. You should discuss how this project will tie into the existing effort, any results from your current project, and how you plan to sustain the project after PCCD funding expires.
Question: We are a nonprofit organization and we received the paperwork from our County Children and Youth Services agency. I read through the grant guidelines but want to be absolutely sure that our organization would qualify for this grant opportunity?
Answer: Yes, non-profits are eligible to apply. However, the application must be made on behalf of a collaborative board (through a letter of support for the application) that uses a data based approach to coordinating prevention programming. Please see the information on pages 5 and 6 for greater detail.
Question: Are agencies interested in applying for the Trauma Focused-Cognitive Behavior Therapy programming component required to be a part of a collaborative board in order to apply for the 2017 Delinquency Prevention Programs grant funding?
Answer: Unless an applicant is proposing to implement TF-CBT in a residential treatment setting, you must apply on behalf of a collaborative board. For TF-CBT applicants, this would include applying on behalf of the county Multidisciplinary Investigative Team (MDIT
Question: We are hoping some of our providers might apply for this funding but were wondering if they may have trouble with the expectations for a collaborative board and needs / resource assessment. I am wondering how formal you are expecting these to be. If a smaller provider has a community stakeholder group or board is that typically adequate?
Answer: The ideal scenario for an application is for an applicant to 1) have access to Pennsylvania Youth Survey (PAYS) Data for the schools district(s) they plan to serve and 2) active participation in a data driven planning coalition of some kind, through which you identify your targeted needs for your proposal. Various types of acceptable coalitions are listed on page 5 of the announcement. These two pieces really help to ensure a strong risk and resource assessment and sound identification of needs that will be targeted.
Question: Our nonprofit has various collaborative boards representing each of our companies. Members represent those community entities outlined within the RFP. Is this sufficient to meet #5 Eligible Applicant categories?
Answer: The collaborative board must be charged with the coordination of prevention efforts and must have conducted a risk and resource assessment within the last three years. Please see pages 5 and 6 for more information.
Question: Our question concerns eligibility. We are a 501(c) (3) non-profit social service agency incorporated in the State of Pennsylvania. We provide child welfare, mental health, and prevention services to children and families in the local communities. Our prevention services are delivered in one particular neighborhood in which we have offices. We have a board, but it doesn’t include parents, county agencies, police, or government agencies. Are we eligible to apply for funds through this grant?
Answer: Yes, you are eligible to apply; however, you must apply on behalf of a collaborative. In your application, you should describe your board representation and how you conduct a comprehensive prevention planning process. You may also look to partner with a local partnership that has more widespread representation. Please see the answer to Question #4 for more information.
Question: Our agency has been providing parenting programs using the Incredible Years with a few funding sources. The PCCD money would allow us to expand this program, especially with the expansion of early education programs in our community. However, there are no CTCs in our county. What other coalitions would qualify for the collaborative board requirement? Also, with no PAYS in the county and the last DDAP Needs Assessment more than 36 months ago, how would we meet that requirement?
Answer: As stated on page 5 of the funding announcement, a collaborative board is “a broad-based group of people from multiple areas of the community (such as, but not limited to: law enforcement, school administrators/personnel, government officials, health and human service providers, business leaders, the faith community, county agencies, parents, youth, and others) who come together to coordinate prevention planning efforts for the community.” This would include Health or Hospital foundations or other local partnerships that focus on prevention using data to determine their priorities and programming needs.
Question: TND eligible expenses fact sheet includes “optional program supplies.” Might this include instructional supplies: laptops, smart boards, locking supply cabinet, beanbag/loveseat furnishings, folding chairs?
Answer: All requested purchases must be directly related to the delivery of TND, be used solely for the project (or only request a prorated portion of the cost), and be fully justified as to why each request is necessary for the program to be successful. General office furnishings would not be eligible since the program is school based.
Question: For year 2 of the budget information are we able to propose purchasing a "3 year subscription" to each of the refills for the Positive Action program materials? It would take this outside of the scope of the 2 years but is a significant cost savings vs ongoing yearly purchases.
Answer: Since this would be beneficial for sustaining your program after the end of PCCD funds, this would be an eligible expense.
Question: May we use funding to support all of the individuals on our staff who are involved with the recruiting, orientation, screening, training, and match support of our volunteers/ clients/families for our BBBS community program?
Answer: If you are referring to your community matches, then yes, you may support any staff who are working with those matches.