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PCCD Funding Announcement Q&A

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collapse Funding Announcement Title 2016 County Adult Probation and Parole System Improvements ‎(1)
collapse Funding Announcement Title SAEDR Category 1 ‎(11)

Question: For the SAEDR Category 1 to support evidence-based programming to address Opioid/heroin overdoses, can a provider submit an application if they are already a recipient of SAEDR funds for another project?


Answer: For this solicitation you are permitted to apply, even if you already are a recipient of SAEDR funds from another Program.

Question:  Since LST is an NREPP listed program, has published data showing opioid/Rx abuse reductions, and should meet the activities allowed for prevention, is it applicable under this grant?

Answer:  PCCD Staff may not provide guidelines on as to, how to respond to any section in the funding announcement.  PCCD Staff can only provide clarification on the funding announcement.  As per the funding announcement guidelines "SAEDR Category 1 funding is available to nonprofit organizations to provide research-based approaches to prevention, intervention, training, treatment and education services to reduce substance abuse or to provide resources to assist families in accessing these services."

Question:  This grant application requires letters of support from SCA and CJAB.  Are we required to provide letters of support from these entities in each of the 9 counties?

Answer:  Only one CJAB letter is required.  The CJAB letter should be from the county in which the applying agency is located.  Letters of support for SCA is required by all nine participating counties.

 

Question:  Are Indirect (or F&A) allowed as a part of the budget for the grant?

Answer:  Indirect cost are allowable for eligible organizations/agencies.

Question:  Could the grant application propose implementation for more than one program/strategy to address overdose?

Answer:  Yes, the grant application can propose implementation of more than one program/strategy to address overdose. 

 

 

collapse Funding Announcement Title SAEDR Category 3 ‎(2)
Question: What attachments are recommended for the grants?
 
Answer: Due to the competitive nature of these awards, PCCD Program Staff will not be able to answer questions about how an applicant should respond to any section of this funding announcement.  PCCD may only field questions to clarify the funding announcement.
Q&A text
collapse Funding Announcement Title Endowment Act - Child Advocacy Centers ‎(10)

Question: We are applying for the above grant. In the application, it states that we may need a letter from the PA Chapter- I can’t seem to find a clear request. We are affiliate members of NCA, does this apply to us?

Answer:  The funding announcement states that eligibility to these funds is open to NCA members or in the case of an applicant that is not a member of the NCA, an entity that meets Act 28 requirements.  Only non-NCA members are required to meet Act 28 requirements which include obtaining of letter of support from the PA Chapter. 
The required attachment section has specific requirements for an NCA member and a non-NCA member.  NCA members are required to obtain a letter of support from the MDIT utilizing a CAC, copies of the signed MOU or Interagency Agreement between the CAC/Satellite and any other agency using any services listed in the application, and a copy of the most recent NCA membership letter.  Non-NCA members must provide a joint letter of endorsement from their MDIT, a letter of endorsement from the PA Chapter of CACs and MDITs, evidence of a functioning MDIT, and additional letters of support. 

Question: I had a quick question regarding eligibility in applying for the Endowment Act - Child Advocacy Center grant. On Page 11 of the Funding Announcement, it notes that NCA Members and Non-NCA Members Developing CACs have different requirements for application.

We are an Affiliate Member of the NCA. By "NCA Members," does that mean fully Accredited Members, or does our organization fall under the umbrella of "NCA Members" as an Affiliate?
 
Answer: NCA members include Accredited, Associate, Accredited Satellite, and Affiliate members. 

Question: I am applying for the Endowment Act-Child Advocacy Centers and I have a few questions for you.
Our county is using another CAC for our services. Can this grant be used to help pay for a neighboring CAC service fee for an underserved population?

Answer: Due to the competitive nature of this funding announcement we are unable to provide guidance on specific eligible activities.  Please refer to the funding announcement for an explanation of eligible program activities and expenses.  

Question: The character count limits are much higher for responses to questions in this year’s eGrant application. Is additional or more detailed information requested than in the past?

Answer: The character limit is not an indication that additional or more detailed information is required. 

Question: Is the executive summary the only section with a character limit? Do we need to following the outline as presented or can we place everything in paragraph but include all requesting information, would that be acceptable?

Answer: Each answer section for each question has a character limit.  The character limit for each answer section can be found if you click on the small yellow hammer next to the comment box.  Please answer each question in the corresponding answer box.
collapse Funding Announcement Title Endowment Act - Direct Victim Service Org.[CLOSED] ‎(6)

Question: I am working on developing a narrative for an agency in an application for enhancement support to our victim service agency. Could you provide clarification on information to be included as part of the project description? In regard to our project meeting PCAR standards, is this in regard specifically to the Organization Standards for PA Centers?

Answer: We are referring to the PCAR Service Standards which cover multiple areas of service delivery, including organization standards.  All PCAR supported agencies must meet these standards.  We are asking applicants to describe how their proposed project meets one or more of the National Children’s Alliance, PCAR, or the PCCD Consolidated Victim Service Program standards.    

Question: Does the above referenced PCCD grant opportunity cover forensic interviewer salaries/benefits?

Answer: Yes, forensic interviews are eligible expenses.

Question: I have a question regarding what constitutes a “major deliverable” in the Executive Summary part of the grant application. Should that be what the organization will provide on its own in addition to the grant funding, materials such as brochures, education, information, or major deliverables using the grant funds?

Answer:  A “deliverable” is the outcome of the project.  For example, if your goal is to increase mental health services, your major deliverable may be to provide 100 youth with evidence-based therapeutic services. 
collapse Funding Announcement Title Endowment Act - Programs Assisting Victims ‎(9)

Question: If we are proposing to do TF-CBT as an intervention for the Endowment Act – Programs Assisting Victims opportunity, are there performance indicators that you recommend we use in the Performance Indicators tab of the application? Can we leave this section blank with the understand that we will work with PCCD to define the performance indicators prior to grant implementation?

 
Answer: The performance measure section can be left blank.  PCCD will work with all awarded grantees to establish performance measures at the beginning of January 2017. 

Question: Are indirect costs an eligible expense for the Endowment Act – Programs Assisting Victims funding opportunity?

 
Would we be able to charge a 10% indirect cost rate to the grant? We do not have a negotiated federal indirect cost rate but federal grants allow for 10% when this is the case.
 
Answer:
Per PCCD’s Applicants Manual, “PCCD allows subgrantees to apply an indirect cost rate approved by their federally cognizant agency to their PCCD subgrant project.  PCCD [also] allows subgrantees that have never received a federally approved indirect cost rate to apply a de minimis indirect cost rate of 10% of modified total direct cost (MTDC) to their PCCD subgrant project. Costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both. If chosen, this methodology once elected must be used consistently for all PCCD subgrant awards until such time as a subgrantee obtains a federally approved indirect cost rate.”

Question: Our CAC is considering submitting an application under the Endowment Act proposal that is due December 7th.  We would like to propose expanding services available to child victims of childhood sexual abuse in our county.  The mental health member of our MDIT would like to provide Sensory Integration Occupational Therapy to meet the needs of the child victims.  Occupational Therapy is not a psychotherapy and therefore not applied to the evidence-based rigors.  Would the concept of assisting child victims of childhood sexual abuse through the availability of Sensory Integration Occupational Therapy be acceptable within the Endowment Act dollars? 

 
Answer: Any program providing mental health therapy proposed under this funding announcement must be evidence-based.  The funding announcement does not require other types of programs, such as occupational therapy, to be evidence-based. 

Question: We note that, consistent with the Endowment Act legislation, funding is limited to programs or projects “that assist… child victims/adult survivors of childhood sexual abuse.”  We traditionally serve child victims in protective court proceedings, in both dependency court and in criminal prosecutions of their alleged abusers.  Under our other victim services programs, and consistent with the Consolidated Victim Service Program Standards, we have simultaneously served siblings who reside in the same household as the “co-victims”.  This is important and compelling work:  we often find that the other children may have been personally assaulted themselves by the same family-perpetrator, or at a minimum victimized by the effects of the interventions made on behalf of the first-identified child.  To separate the services provided to two siblings – one a CSA victim and one a co-victim – seems inefficient and ill-advised.  Is service to co-victims eligible for funding under this Funding Announcement?  Thanks.

 
Answer: While we understand the need to serve siblings, funding can only be used to specifically serve child sexual abuse victims/survivors.  Funding cannot be used to serve other family members and/or non-offending caregivers. 

Question: I need a little clarification on the wording of this funding announcement.  Are only programs who currently serve child victims of sexual abuse (or sexual assault in general) eligible for this grant opportunity?  Or is this also for agencies who do not currently serve SA victims but would like to add that piece to their services?  For clarification, we are a DV agency serving victims of domestic violence.  We do not serve sexual assault victims as we do not receive PCAR funding because another agency within our county receives PCAR funding.  We are, however, in a rural community and are located approximately an hour away from the nearest SA agency, so this is really a piece that our community is missing and we would love the opportunity to apply for this funding, but I’m not sure whether we are currently eligible since we do not already have an established sexual assault program. 

 
Answer: Eligibility for these funds is open to any for-profit entity, non-profit entity or unit of local government that assists child victims/adult survivors of child sexual abuse.  You do not have to have a history of serving child sexual abuse victims to be eligible for these funds.  However, any program receiving funding must meet victim service standards set by organizations with oversight of their operations, i.e., Pennsylvania Commission on Crime and Delinquency (PCCD), Pennsylvania Coalition Against Rape (PCAR), and/or National Children’s Alliance (NCA). 
collapse Funding Announcement Title Endowment Act - Treatment Training [CLOSED] ‎(11)

Question: If sending staff to an off-site training that occurs after December 31, 2016 is allowable, is on-site training after 12/31/16 allowable, too?

 
Answer: Yes, onsite and offsite training is allowable after December 31, 2016.  However, the reason for postponing a training needs to be discussed in your application. 

Question: Is it permissible to serve adult survivors of child sexual abuse (e.g., a 40 year-old female who was victimized by sexual abuse when she was 10 years-old) with this funding opportunity?

 
Answer: Yes, funding can be used to support trainings that will help medical and mental health providers treat both adult and child victims of child sexual abuse. 

Question: I have a quick question about grant Announcement “Endowment Act – Treatment Training”

 
The grant period is listed as “start date of October 1, 2016 and an end date of September 30, 2017
--p. 6, Project Dates
 
However, on p. 10 under Required Attachments, it states:
 
The letter must state that the developer will provide training in a timely manner to be completed no later than December 31, 2016.”
 
My question is this: If we are NOT having on-site training and, in fact, are sending our staff to a scheduled training (provided by the NCAC), does it have to be done by Dec. 31, 2016?
 
Answer: Sending staff to an off-site training that occurs after December 31, 2016 is allowable. 

Question: Is TF-CBT Training the only recognized model for this grant application?  If not, what are the other training programs that are acceptable?

Answer: Under this initiative applicants can apply for training that will help medical and mental health providers who treat victims/survivors of child sexual abuse meet National Children’s Alliance (NCA) accreditation standards or evidence-based training for health care providers who treat victims/survivors of child sexual abuse. 
 
Other trainings, besides Trauma-Focused Cognitive Behavioral Therapy, that meet the above requirements are eligible. 

Question: I am a for-profit incorporated licensed clinical social worker in private practice that has specialized in trauma treatment services for the past 30 years.  I want to make sure that we are eligible to apply for this RFP.

 
Answer: Yes, eligibility for these funds is open to any for-profit entity, non-profit entity, an entity affiliated with a CAC or MDIT or unit of local government.  An application would need to be submitted on behalf of an agency, not in individual. 
Q&A text
collapse Funding Announcement Title Victims of Crime Act (VOCA) 2016-2019 Competitive Funding ‎(105)

QUESTION: I cannot find anything that describes HOW WE GET A WAIVER FROM THE PCCD TO USE SOMEONE OTHER THAN A VOLUNTEER FOR A POSITION? We are a Child Advocacy Center. Can we just assume that given the nature of our work that HIPAA and other confidentiality concerns apply and, therefore, a volunteer waiver is not relevant to a Child Advocacy Center?

ANSWER:  No, that would not be a correct assumption.  The Federal VOCA Guidelines state that ALL sub-recipient organizations must use volunteers unless there is a compelling reason to waive this requirement.  Successful applicants will be given the opportunity to submit a Volunteer Waiver Request to PCCD.  The request should be a letter on the agency’s letterhead attached to the “Required Attachments” section of the grant.  Volunteer waivers are not guaranteed.  PCCD will review and determine to either approve or deny the waiver.    

QUESTION: Is there a minimum number of hours per week that an applicant must use volunteer(s)?   If a volunteer is a pet handler (pet therapy) but is not, themselves, providing direct service to victims do they need to attend training and does that require a volunteer waiver?  

ANSWER:  Currently, VOCA funding does not have a minimum number of hours per week for volunteers.  VOCA only requires that the agencies have volunteers.  The volunteers can include both volunteers that provide direct services to victims as well as volunteers that provide indirect services, with no direct contact with victims.  If the volunteer is providing direct services to victims, they would have to attend training.  If the volunteers are not providing direct services, they do not have to attend training, and a volunteer waiver is not required. 

QUESTION:  Our Agency is not a member Program of PCADV, PCAR or NCA. There are other national groups to whom we could subscribe to follow their Standards that are more relevant to the services provided by our Agency. Do we defer to PCCD Standards or can we make the case for another agency/organization?

ANSWER:   If your organization meets the eligibility requirements and is a successful applicant which is awarded VOCA funding, then your organization must meet the standards established by at least one of the following relevant oversight organizations, i.e., Pennsylvania Commission on Crime and Delinquency (PCCD), Pennsylvania Coalition Against Rape (PCAR), Pennsylvania Coalition Against Domestic Violence (PCADV), and/or National Children’s Alliance (NCA).  If your organization is not a part of one of the statewide or national organizations mentioned above, (PCADV, PCAR, or NCA), then your organization must follow PCCD’s Consolidated Standards.  Please click here for the link to the PCCD standards for more information.

Question:  In regards to organizations deriving at least 25% total funding from non-federal sources, does this eligibility only apply to new organizations or all organizations applying? According to OVC, this is a federal requirement for organizations new to victim services.

Answer: Although the Federal Office for Victims of Crime (OVC) has federal requirements for new organizations to victim services, PCCD has identified the Pennsylvania VOCA eligibility requirement for all agencies applying for VOCA funding.  This is outlined in the solicitation beginning on page 6, which states that eligible applicants must derive at least 25% of their total funding from non-federal sources. 

QUESTION:  What is the start and end date for the program to be inserted into Main Summary? 

ANSWER: This funding announcement has a start date of October 1, 2016 through September 30, 2019, these are the dates that should be entered on the Main Summary page. 

QUESTION: I have a technical question regarding the Egrants system. In attempting to upload documents and the section on Performance Indicators does not have any fields to fill out or attachment field upload. Is this a section in which we have to provide information or should it be left blank?

ANSWER: The performance indicator section should be left blank and does not need to have any information, applicants will have to enter ‘save’ then ‘complete’. 

QUESTION: I had one question about the Signature Page.  We will be mailing this document to the appropriate address, but does it also need to be attached somewhere in Egrants?  If so, where should we attach this?

ANSWER:  No, the signature page is not required to be attached in Egrants.  The signature page is only required to be mailed. 

QUESTION: Could you please clarify how two non-profits (legal aid organization and DV shelter) agencies collaborating together to submit a proposal should present their proposal & budget.   It appears that the PCCD has provided answers that differ.   Please see below

Q: Could a Child Advocacy Center and an organization primarily serving women victims of domestic violence and sex crimes team up to submit a joint application, with each organization carrying out different components of an overall project?
A: Organizations that intend to apply for VOCA Competitive funding jointly, must provide a concise description of the project.  Each applicant’s budget must still be set up as a separate budget (recipient agency budget) and applications must still be within the allocation amounts that are listed in the Allocation Chart per county. 
Q: We are two separate 501(c)(3)s with a common Board of Directors intending to apply jointly for VOCA funding.  The lead applicant meets the 25% rule, the co-applicant by intentional design does not meet the 25% rule for non-federal funding in order to protect unrestricted funding from federal Legal Services Corporation restrictions.  Is the primarily federally funded entity precluded from applying for or being a sub-contractee of a recipient of VOCA funding?
A:  For this funding announcement, there cannot be co-applicants.  There can only be one applicant agency responsible for each grant application and, if awarded, each funded project.  All applicant eligibility requirements as stated in the funding announcement apply to the applicant organization.  The Applicant Agency is responsible for the project, the other organization would be a contractor/consultant.  The Applicant Agency would be the organization that meets the 25% rule, while the other organization would be Pass-through.
 
ANSWER:  There cannot be two applicants for the same grant. The responses above are two distinct and different examples.  Two non-profit (legal aid organization and DV shelter) agencies collaborating on a project should submit one single application.  One would have to be the Applicant Agency who applies for the funding. The Applicant agency is considered the lead/head agency on the application and is responsible for the all the reporting and administrative requirements associated with the grant. The other agency would have to be a Recipient Agency.  The Applicant agency passes money to the Recipient agency who they are collaborating with to carry out the project. For specific instructions on how to set this up in Egrants please see the following question under the Fiscal Category “How do I set up my budget if I have more than one county that my project covers within a PCCD defined region?”

QUESTION:   As part of our request, we are looking to add a new staff position that will support our expanded services to victims of crime. Would this be permissible?

ANSWER:  For the VOCA 2016-2019 funding announcement, funding for VOCA eligible direct service staff is permissible.  

QUESTION:  When in Egrants in the “Main summary” section, we are asked to select the Senate and School Districts associated with our application.  What does “associated with” mean in this case?  So for example, our organization’s primary location is in one school/senate district, but we will want to serve other areas (other districts) through our program services as described in our application.  Should we select all districts that would be served by our program, or only our main office location/headquarters?

ANSWER:  In the Main Summary page, applicants are requested to select the Senate and School Districts that programs are associated with, this means that the program must select the Senate district & School Districts where the primary location and the locations of the proposed projects.  This includes the project’s primary location as well as the areas/location where the services will be provided. 

Question: Our County is submitting an application on behalf of another entity.  There are some sections of the application including Section 13C, 13D, 13G and 13I that ask for responses of the applicant.  Since the County as the applicant is requesting zero dollars, should these responses be answered by the recipient agency?

Answer: The Applicant Agency and Recipient Agency must work collaboratively to coordinate responses to these sections that most accurately describe the proposed project and also accurately describe the responsible entity who will be fulfilling the activities of the project.

Question: Is there a limit to the amount of funding that can be requested per county?

Answer: Yes, all applications must be within the allocation amounts that are listed in the Allocation Chart per county.

Question: VOCA Funding Allocation - do we include other VOCA funding we are applying for, or just use the 25K (for three years) we are requesting in this competitive proposal?  When entering underserved populations, do we use the populations we are applying for, or include the underserved populations from the non-competitive grant request?

Answer: Question 2, of the VOCA Funding Allocation section is requesting the total budgeted amount for all victimization program(s) and/or service(s) within the applicant agency.  This  response should include the agency’s annual funding amounts, by source type (State, Local, Other Federal Allocation, and Other non-federal allocations), allocated to the applicant agency's victim assistance projects for the current fiscal year. 
 
Question 4 of the VOCA Funding Allocation section is specific to the amount requested of the competitive VOCA funding.  Applicants must list the percentage of the requested VOCA funding that will be allocated to the victimization categories listed.  The allocation breakdown should match the crime categories selected under the keyword list on the main summary page.

Question:  Is it possible to get the slides from the webinar in PowerPoint format rather than the PDF format that was distributed?  We are looking to convene a work group early next week and the believe the Powerpoint slides would be easier to work with.

Answer: The only format that the PowerPoint is available is in the PDF format.
 

Question: Would we be able to include salaries for certified trauma therapists who are not currently staff members, but would be working for the CAC as therapy providers?

 
Answer: Salaries can only be included if the individual is an employee of the agency.  However, contracted services, such as for a therapist is allowable.  If contracting, the service would be budgeted under the Consultant category.  The service must be justified by the applicant and as outlined in the solicitation. Applicants must provide a complete and succinct description as to why the service is essential to the proposed project.  Also, the therapist must be a licensed therapist in the Commonwealth of PA and agencies that contract this service must also provide an up to date (current) copy of the therapist’s license.  All contracted services must follow the procurement guidelines outlined in PCCD’s Applicant’s Manual. An executed copy of the contract must be attached to the Required Attachment section. Should a contract not be executed by the submission date of the application, grant funds awarded for this position would be held until PCCD receives a copy of the executed contract.

Question: When you talk about doing separate application for projects going outside your region - are you referring to two VOCA grants request submitted into Egrants? 

Answer:  Yes. Separate applications must be submitted in Egrants if you are proposing a project that will serve victims in different regions. For example, if you are a proposing a project so serve victims in Greene County (Region 15) as well as to serve victims in Beaver County (Region 12), then two applications would need to be submitted in Egrants.

Question: I was unable to log on to the WebEx because I use a Windows 10 Operating System.  Is there a way to still view the WebEx even though my equipment is not compatible?

Answer: We apologize for the inconvenience.  We are working on a solution to this issue.  In the meantime there is a temporary fix, which includes information to assist applicants who also have Windows 10 view the WebEx.  Here is the link:  http://www.rbrussell.com/2015/12/02/webex-not-working-in-windows-10/

Question: Is it possible to submit one statewide application or do 15 applications have to be submitted (one for each VOCA PCCD region)?

Answer: If you are submitting an application for all of the 15 regions then applicants will have to submit 15 applications, one for each PCCD defined region.

Question: I have looked over PCCD’s strategic plan for 2016-2020,  VSAC’s minutes and framework for strategic planning, the Vision 21 Victim Services Final Report, PA VOCA funding information, etc. and I cannot find any reference, let alone detailed information, on the 9 Priorities listed.  How do the priorities relate to the goals, what is the context within which they were established, and where did the priorities specifically come from?  Credentialed Therapists, for example, without context, does not translate into a funding priority.

Answer:The Commission’s Statewide Victims’ Services Advisory Committee (VSAC) was charged with advising PCCD on the most effective way to utilize the VOCA increase.  In order to do this, VSAC undertook a comprehensive strategic planning process over the last year that has included the following:
 
  • Surveyed a wide variety of stakeholders in the victim service, criminal and juvenile justice, protective service, drug and alcohol, mental health, human service and other systems on the needs of victims, gaps in services for victims and underserved populations; and barriers to receiving services;
  • Reviewed state and national research on victimization and demographic trends;
  • Reviewed current approaches to funding victim services in Pennsylvania, including funding formulas;
  • Examined processes used to identify agencies eligible to receive federal VOCA funding as well as current eligible services;
  • Reviewed processes used by other states to award VOCA funding; and
  • Heard from subject matter experts on many victim issues.
 
From this strategic planning process, VSAC identified priority areas for enhanced VOCA service provision to meet the needs of underserved populations and address emerging forms of victimizations.

Question:  Will awards only be in the amount requested, or is it possible PCCD will come back and say we cannot award you what you requested but can award a lower amount?

Answer: It is unknown at this point what the exact allocations will be per application.  Applicants cannot apply for more than what is allocated in the allocation chart (Appendix “A” in the funding announcement) for each county.  The applicant will have to justify and explain each expense listed in the budget detail.  It is possible that the reviewers will reduce the amount of the allocation based on the justification and the application itself.

Question:  Does this have to be a new or expanded project beyond what is currently receiving VOCA funding?  If so, does serving more people, different populations or new geographical territory count as new/expanded?

Answer: This solicitation is open to any VOCA eligible applicant and can include new or expanded VOCA eligible projects.  It is the applicants responsibility to describe the geographic area as noted in the Funding Application. 

Question: How do I register for the Victims of Crime Act (VOCA) 16-19 Competitive Funding Announcement WebEx?

Answer: OVS will hold a WebEx training for all interested parties that are looking to apply for the recently opened Victims of Crime Act (VOCA) 16-19 Competitive Funding Announcement.  This training will review the purpose of the funding announcement, application sections, requirements for eligible applicants and VOCA services.  The due date for the Application is May 5, 2016.  It is recommended that all applicants that are interested in applying for this funding announcement attend this training.
 
The following dates have been scheduled for the VOCA 16-19 Competitive Funding Announcement WebEx:
 
VOCA Competitive 2016-2019 Funding Announcement
Tuesday, March 22, 2016 2:00 pm
Event number: 642 938 149
Event password: VOCA#123
Event address for attendees: https://copa.webex.com/copa/onstage/g.php?d=642938149&t=a

 
VOCA Competitive 2016-2019 Funding Announcement
Thursday, March 31, 2016 10:00 am
Event number: 646 248 732
Event password: VOCA#123
Event address for attendees: https://copa.webex.com/copa/onstage/g.php?d=646248732&t=a

Question: Please explain what you are looking for in FTE section of this grant? 

Answer:
A = The total number of personnel hours per week, from all budgets, for year 1, that you are funding with VOCA grant dollars from this application.
 
B = The total number of volunteer hours per week, your organization anticipates using to provide VOCA eligible activities, for all counties from which you are requesting VOCA grant dollars, for year 1.
 
C=  The total number of hours per week, your total organization’s staff expend providing victim services, from all counties from which you are requesting VOCA grant dollars for year 1, regardless of what funding source these staff members are paid from
 
D = The number of hours in your organization’s standard workweek.
 
E = This number automatically calculates.
 FTEs.PNG

QUESTION: Do contractors under a sub-grantee need to have a DUNS Number if they are receiving less than $25,000 per year over the life of the grant?

ANSWER:  Contractors who receive less than $25,000 in federal funds for the life of the grant either as a subrecipient/contractor will not need to supply a DUNS number.  Applicants that have subrecipients/contractors receiving $25,000 or more in federal funds for the life of the grant will be asked to provide the DUNS number and SAM expiration date. 

QUESTION:  Could you please clarify what “continuation funding” is under the VOCA grant?  Does this mean to apply again after the three year grant is complete?

ANSWER: The VOCA Competitive Funding Announcement does not provide for “continuation funding.”  The project period for subgrants awarded under this Funding Announcement is 10/1/16 to 9/30/19.

QUESTION: PCCD has clarified that two non-profit (legal aid organization and DV shelter) agencies collaborating on a project should submit one single application.  One would have to be the Applicant Agency who applies for the funding. The Applicant agency is considered the lead/head agency on the application and is responsible for the all the reporting and administrative requirements associated with the grant. The other agency would have to be a Recipient Agency.  The Applicant agency passes money to the Recipient agency who they are collaborating with to carry out the project. We are clear on how to set up the budget.  What type of MOU is required, the sample Pass-Through Contract Agreement or something else?

ANSWER:  Applicants who are collaborating with other agencies can use the sample Pass-Through Contract, click here for the link.  However, if applicants have MOU’s that are in a different format, but still provide the information regarding the agreement, then this should be acceptable. 

QUESTION:  Can you please clarify what information is to be included in the VOCA Funding Allocation section?

ANSWER:  The following information is what is to be expected in the VOCA Funding Allocation section:
Q #2:  Total budgeted amount for all victimization program(s) and/or service(s) within the applicant agency:
A:   Total current budgeted amount for victimization programs and/or services.
 
Q #3:  List annual funding amounts, by source type, allocated to the applicant agency's victim assistance projects for the current fiscal year. 
            3.1. STATE ALLOCATION AMOUNT:
            3.2   LOCAL ALLOCATION AMOUNT:
A:  The amounts requested in 3.1 and 3.2 should include the total state and local amounts budgeted for the agency’s victim services projects in the current fiscal year. 
             3.3. OTHER FEDERAL ALLOCATION AMOUNT (NON-VOCA): 
A:  The amount requested in 3.3 should include the total federal amount (less VOCA) budgeted for the agency’s victim services projects in the current fiscal year.
            3.4. OTHER NON-FEDERAL ALLOCATION AMOUNT: 
A:  FEDERAL, STATE, AND LOCAL refer to government funds. FEDERAL are any funds other than this VOCA funded project. OTHER are any nongovernmental funds like United Way, fundraisers, individual donors, etc.

QUESTION:   If we are applying for multiple counties within the same application, do we need a detailed project budget or allocation per line item for each county?

Example, if we are proposing to staff a project with one full time person earning $40,000, do we need to break out how much of that $40,000 is allocated to each county?
 
ANSWER:  If an applicant is applying for multiple counties within the same region, then one application with separate recipient agencies will need to be submitted per county, within this one application. For specific instructions on how to set this up in Egrants please see the following question under the Fiscal Category “How do I set up my budget if I have more than one county that my project covers within a PCCD defined region?”.
 
Yes, applicants will have to break down per county the funding for each staff member listed in the separate budgets.

QUESTION:  Fiscal Question regarding how exactly to show indirect costs.  We are wondering how exactly we should show our indirect costs on our budget. Do we show it as a lump sum or is there a section where we can break that down per line item?

ANSWER:  All expenditures will need to be listed in one of the following categories: Personnel, Employee Benefits, Travel, Equipment, Supplies & Operating Expenses, Consultants, and Other.  Please evaluate these sections and select a category that is appropriate for the expenditure.  Please see the PCCD Applicants Manual, under Budget Categories for further explanation.  Please click here to review the manual. 

QUESTION:  If our agency’s  Asset Capitalization Policy is $5,000 or higher and the equipment we plan to purchase for our proposed VOCA project is only $1,250 per computer, do we have to show under Equipment or could we list that under Supplies?

ANSWER:  The Equipment category should be used to indicate the total cost of equipment items to be purchased for the project that cost $5,000 or more per item and have a life expectancy of more than one year.  If an item costs less than $5,000, it should be shown in the Supplies & Operating Expenses category. 

QUESTION:  Our budget request is currently $71,000 for the three year funding cycle. Should we be asking for the $25,000 minimum over the three year period (amounting to $75,000 total)?

ANSWER: No, you just need to apply for the amount that you feel your project may need from each county allocation; you may not exceed the county’s allocation amount.  Applicants for this funding announcement are not required to expend the exact amount that is listed for your associated county on the proposed project. 

QUESTION:  We are a newer nonprofit that was established in July 2015.  Since we are less than a year old, we have not had any type of official audit.  We are planning to have our first audit completed in July 2016.  What documentation do we need to submit in place of an audited financial report and Form 990? 

ANSWER:  If a successful applicant is also a newer non-profit and has yet to complete an audit or a Form 990, then the successful applicant will have to submit a financial statement, which confirms the information regarding the agency’s finances.  The successful applicant will also have to provide a justification with detailed information as to why this information is not available and provide the expected dates in which the audits will be completed and the expected dates that the Form 990 will be submitted. 

QUESTION:  One of the requirements in the Non-Profit Agency Checklist to be included with our attachments should be a “written statement that a checking account for subgrant funds will be arranged so that at least two signatures are required for issuance of checks, and a list of those individuals who have such authority.”  Does this also mean that a separate checking account be created solely for the subgrant funds? 

ANSWER:   Non-profit organizations are not required to have separate checking accounts for subgrant funds.  The organization is required to:

1)    Maintain an accounting system that ensures subgrant funds are not commingled with agency funds.

2)    Each award must be accounted for separately.

Question: In the FFATA section of the application, question 3 asks: “Are there any subrecipients/contractors receiving $25,000 or more through the life of this application.”  Our response to this question is Yes; however, the person will not be hired until after we receive the grant so we are not able to provide a DUNS number for the contractor as requested in question 4.  If we answer yes to questions 3 and 3.1, a response is required in question 4 in order to save our work.  Should we answer No to questions 3 and 3.1 until we have a contractor hired? 

Answer: Question 3 of the Federal Transparency Act Certification 2006 –FFATA is applicable if the recipient is a Pass-through organization.  This section does not apply to individuals hired as employees or consultants.

Question: Please clarify the eligibility requirement to derive at least 25% of funding from non-federal funding. For what period – last audited year, current year, or projected budget for VOCA competitive grant?

Answer:   The eligibility requirement that states that eligible applicants must derive at least 25% of their total funding from non-federal sources is meant for each projected budget year, as well as any current VOCA funded project that the program may have.     

Question: We are two separate 501(c)(3)s with a common Board of Directors intending to apply jointly for VOCA funding.  The lead applicant meets the 25% rule, the co-applicant by intentional design does not meet the 25% rule for non-federal funding in order to protect unrestricted funding from federal Legal Services Corporation restrictions.  Is the primarily federally funded entity precluded from applying for or being a sub-contractee of a recipient of VOCA funding?

Answer:  For this funding announcement, there cannot be co-applicants.  There can only be one applicant agency responsible for each grant application and, if awarded, each funded project.  All applicant eligibility requirements as stated in the funding announcement apply to the applicant organization.  The Applicant Agency is responsible for the project, the other organization would be a contractor/consultant.  The Applicant Agency would be the organization that meets the 25% rule, while the other organization would be Pass-through.
Question: If my organization currently receives funding under other subgrants and the majority of the information requested in the Private Non-Profit Agency Checklist section has not changed, such as the Articles of Incorporation, By-laws, etc. Do I still need to attach them?
 
Answer: Information that has not changed and was submitted for another grant application within the last 12 months does not have to be resubmitted. The grant number which these documents were submitted needs to be included in answer to question 1.1 of the Non-Profit Agency Checklist section.  However, those items which changed or by nature are stale dated, such as most recent three Board Meeting Minutes, most current audit, proof of Employee Dishonesty Insurance must be attached in Egrants.

Question: How do I set up my budget if I have more than one county that my project covers within a PCCD defined region?

Answer: Please see the document for information.

QUESTION:  Could you please further explain what services would be allowed for a Forensic Interviewer in a CAC?  Would it cover any of the interview services specifically, or just services that are in the VOCA list such as Info About Victim Rights or Info about the Criminal Justice process? 

ANSWER:   Successful applicants who are Child Advocacy Centers (CACs), and who also employ Forensic Interviewers can provide VOCA eligible direct services.  It is the applicants responsibility to review the job description for the VOCA eligible direct service position, and compare this with the VOCA direct services.   For this funding announcement, the forensic interview is an eligible service.  The current reporting requirements will be revised prior to October 1, 2016 and provided to the successful applicants.  

Question: We are a three county (in the same region) agency.  We would like to create a new position that will serve 2 of those counties and another position that will be strictly in the third county.  Both of the positions target a different area of the 9 to chose from.  Would we create one application for the position in 2 counties and then a separate application for the position in the third county? Would all of the counties be considered an agency budget or would we use a pass though budget too?

So hypothetically:
If we create one position that targets 1 of the 9 service priority areas that will serve in 2 of our counties and create another position that targets a completely different area of the 9 service priority areas that will serve exclusively in the third county would we create 2 separate applications for the competitive VOCA grant or just include both positions (that are in completely different areas targeted by the 9 service priority areas) on one application.  All 3 of our counties are in the same region.
 
Answer:   If your proposed project has three separate counties within the same region, and the project is also planning to serve separate priority areas (As discussed on page 8 of the Funding Announcement) within the same county/ies, then this can be submitted in one application.  The application should have the Applicant Agency as the location and the name of the main office of the organization with the other counties as a Recipient agency/ies.  It is the applicant’s responsibility to explain the project and provide an explanation as to how the priority areas are funded in within the application.     

Question: In efforts to support victims emotional and physical needs, which are closely tied to their economic stability, can VOCA fund we used to assist victims with obtaining employment?

Answer: Under current VOCA guidelines, VOCA funds may only be used to provide direct services which respond to the emotional and physical needs of crime victims by helping them stabilize their lives after victimization, assist them in navigating the criminal and juvenile justice process, and/or provide victims of crime with a safe and secure environment, this excludes medical services. VOCA funds cannot be used to pay for assisting victims with obtaining employment. 

Question: Can the VOCA competitive funding be used for a therapist (consultant) for any of our clients who need additional counseling beyond the support counseling that we provide?

Answer: For this VOCA 2016-2019 Competitive Funding Announcement, Credentialed Therapists has been identified as a priority area in order to encourage the development of services to meet the needs of underserved populations.  It is the applicant’s responsibility to review the definition of Therapy as described in the VOCA Reporting Requirements, Appendix “C”, and to determine the need for this service. 
 
Salary for a therapist can only be included if the individual is an employee of the agency.  If contracting for therapy, the service would be budgeted under the Consultant category. The service must be justified by the applicant and as outlined in the solicitation. Applicants must provide a complete and succinct description as to why the service is essential to the proposed project. Also, the therapist must be a licensed therapist in the Commonwealth of PA and agencies that contract this service must also provide an up to date (current) copy of the therapist’s license. All contracted services must follow the procurement guidelines outlined in PCCD’s Applicant’s Manual. An executed copy of the contract must be attached to the Required Attachment section. Should a contract not be executed by the submission date of the application, grant funds awarded for this position would be held until PCCD receives a copy of the executed contract.

Question:  Could a qualified legal aid organization appropriately seek funding under priority iii (human trafficking), vii (young men of color) or ix (LEP) of this program to assist crime victims with immigration petitions that are based on the victimization (T & U Visas & VAWA)?

Answer:  As states have raised questions about the extent of services permissible under VOCA within the definition of “emergency legal services” the federal Office for Victims of Crime has reiterated that emergency legal assistance is to ensure a victim’s immediate physical and psychological health and safety. This is reflected in the definition for Emergency Justice Related Assistance. This includes filing Emergency Protection From Abuse orders, Emergency Sexual Violence Protection orders, injunctions, elder abuse petitions, child abuse petitions, and other protective orders. 
 
It is the responsibility of the applicant to review the definitions and review their own proposed project in order to evaluate if the legal services that they provide are VOCA eligible within the “emergency” parameters of the VOCA guidelines.     

Question:  One of the priority areas is services for victims with limited English proficiency. Is there further explanation of what that means? Our agency serves immigrants and refugees, many of whom have limited English proficiency. Does that mean that we can assist them using VOCA funding as long as one (or more) of the crimes listed in the Victimization Types section happened to them? What about victims of employment fraud and notario fraud?

Answer:  The Federal interagency site, Limited English Proficiency, defines Limited English Proficiency (LEP) Individuals as those who do not speak English as their primary language and who have a limited ability to read, speak, write, or understand English. For more information, please refer to the following website, http://www.lep.gov.  LEP individuals may need an interpreter or document translation in order to have meaningful access to programs/services. 
 
Providing VOCA eligible services to Victims with Limited English Proficiency are a priority area for this funding announcement.  It is the applicant’s responsibility to identify the VOCA eligible services and the population that the project is intending to serve. 

Question:  Two of the major gaps that we see while serving victims of crimes at our agency are education and employment. Can VOCA funding be used to help the victims find employment and pay for ESL/GED/vocational training programs?

Answer: Under current VOCA guidelines, VOCA funds may only be used to provide direct services which respond to the emotional and physical needs of crime victims by helping them stabilize their lives after victimization, assist them in navigating the criminal and juvenile justice process, and/or provide victims of crime with a safe and secure environment, this excludes medical services.  VOCA funds cannot be used to pay for ESL/GED/vocational training programs.

Question:  The District Attorney’s Office pays all costs associated with getting victims/witnesses here for court and the Victim/Witness Unit has direct contact with victims/witnesses in order to make those travel arrangements. We pay to fly them here, put them up in a hotel, pay for van, bus, train and taxi transportation with a Victim/Witness designated credit card. Would the DA’s Office be able to apply for VOCA funding to be reimbursed for the travel expenses we incur to bring victims and witnesses in for court?

Answer:   No, VOCA funds cannot be used to reimburse the District Attorney’s office for travel expenses used to bring victims and witnesses in for court.  However, agencies may provide gift cards for emergency assistance or bus tokens/taxi vouchers for emergency transportation assistance. Programs must have written policies and maintain detailed records regarding distribution of funds under this provision. Programs must have policies and procedures that provide guidelines on how gift cards, bus tokens/taxi vouchers are utilized, to include, but not limited to, who and when the tokens and bus passes are being distributed. Programs who provide these services must track the amount of funds, and who received the benefit of the gift cards/tokens/vouchers.  
 
Programs can also assist victims in filing for VCAP claims.  Victim Compensation Assistance Program (VCAP) can cover travel expenses for direct victims or eligible claimants attending court, any related criminal justice proceedings or trial preparation. 

Question:  We wish to confirm that the priority service area of emergency civil/legal services allows for other legal actions than the ones specifically listed. For example, DHS “Family Violence” waivers allow a victim of domestic violence to access essential DHS benefits without having to comply with certain regulations that would put the victim at risk of further violence. Clients frequently need representation to secure these waivers and to receive benefits that can afford them economic independence from their abusers. PUC policies create a special right for victims of domestic violence to access public utilities or to keep them. Clients sometimes need representation against the utility or before the PUC.  These are just a couple of examples of legal representation other than those specifically listed that can help ensure the safety of victims of domestic violence or sexual assault.

 
We note in support of this reading that PCCD’s definition of “Emergency Justice Related Representation” “include[s but is not limited to] filing Emergency Protection From Abuse Orders, Emergency Sexual Violence Protection Orders, injunctions, elder abuse petitions, child abuse petitions, and other protective orders.” It also includes certain custody/visitation cases. The definition does not rule out other kinds of actions than those listed. Additionally, the Final Program Guidelines, at IV(E)(1)(a) allow “emergency legal assistance such as” certain types of listed cases. The Guidelines do not rule out other types of cases.
 
Have we correctly interpreted the definition of the priority area, emergency civil/legal services as including the types of services for other legal actions rather than the ones specifically listed in the definition for “Emergency Justice Related Assistance”?
 
Answer:  There are significant differences between the federal Family Violence Prevention and Services Act (FVPSVA) and the federal Victims of Crime Act (VOCA), one of which relates to emergency legal services. FVPSA allows for a much broader range of supportive services to family violence victims including services that fall into the categories of primary and secondary prevention as well as economic justice initiatives.  Efforts such as restoration of utilities and assistance in securing permanent housing would fall into these categories.
 
In contrast, the Federal Victims of Crime Act is extremely narrow in its focus.  As states have raised questions about the extent of services permissible under VOCA within the definition of “emergency legal services” the federal Office for Victims of Crime has reiterated that emergency legal assistance is to ensure a victim’s immediate physical and psychological health and safety. This is reflected in the definition for Emergency Justice Related Assistance as actions directly connected to family violence cases that are taken to ensure the health and safety of the victim. This includes filing Emergency Protection From Abuse orders, Emergency Sexual Violence Protection orders, injunctions, elder abuse petitions, child abuse petitions, and other protective orders. Assistance with filing for emergency custody/visitation rights is eligible only if directly connected to a family violence case.  The common link among all of these examples of services is that they are intended to use the power of the law to stop the abuse from occurring, put distance between the offender and victim and by doing so ensure the immediate health and safety of the victim.

Question: The VSAC priority areas include Emergency Civil/Legal Services, what services does that include?

Answer:  VSAC identified nine (9) priority areas, which include, Emergency Civil/Legal Services.  Emergency Civil/Legal Services is described as Emergency Justice Related Assistance in regards to direct services.  Emergency Justice Related Assistance is defined as:  actions directly connected to family violence cases that are taken to ensure the health and safety of the victim. This includes filing Emergency Protection From Abuse orders, Emergency Sexual Violence Protection orders, injunctions, elder abuse petitions, child abuse petitions, and other protective orders. Assistance with filing for emergency custody/visitation rights is eligible only if directly connected to a family violence case.   

Question:  Would transportation costs for victims to attend DA interviews and court be eligible?

Answer:  Victim Compensation Assistance Program (VCAP) can cover travel expenses for direct victims or eligible claimants attending court, any related criminal justice proceedings or trial preparation. In addition, agencies may provide gift cards for emergency assistance or bus tokens/taxi vouchers for transportation assistance. Programs must have written policies and maintain detailed records regarding distribution of funds under this provision. Programs must have policies and procedures that provide guidelines on how gift cards, bus tokens/taxi vouchers are utilized, to include, but not limited to, who and when the tokens and bus passes are being distributed.  Programs who provide these services must track the amount of funds, and who received the benefit of the gift cards/tokens/vouchers.

Question:  Would the salary and benefits of an Intake Coordinator position be eligible for funding? If so, would such a position be considered a Direct Service? 

Answer:  The definitions of Direct Services are located in the solicitation in Appendix “C”, which begins on page 27.  It is the applicant’s responsibility to review the definitions and review their own job descriptions in order to evaluate if the services that they provide are VOCA eligible.     

Question: What is your definition of a volunteer?

Answer:  A volunteer is anyone that is providing a VOCA eligible service, which can include administrative duties, that is currently not a paid staff member or not being paid by your agency to provide services.  

Question:  Can “individual advocacy”  (definition on page 36) be done by a lawyer or paralegal as part of larger legal representation of a victim?

Answer: If you are a lawyer or paralegal and are representing a victim as part of a larger legal representation, the VOCA guidelines indicate that only Emergency Justice Related Assistance services are permitted (please see definition of this service in the VOCA Funding Announcement Appendix “C”). If a lawyer or paralegal is providing individual advocacy this can only be provided outside of the legal representation.

Question: Are salary and benefits for Forensic Interviewers eligible costs under this funding announcement?

Answer: Yes, salary and benefits for forensic interviewers are eligible expenses.
Q&A text
collapse Funding Announcement Title 2016 OJJDP SAEDR Research-Based for 2017 CTC Sustainability ‎(20)

Question: I am reviewing the recent OJJDP SAEDR PCCD grant and have a question about funding. Currently we are being funded through the need based budget update to fiscal year 17-18. Therefore we would need no money during this time frame which would leave us a nine month window that would be funded by 50% via NBB. Should we submit an application for this nine month period?

Answer: You would be given a delayed start date and would still have a two year project period.  Your timeframe would be for two years and would start in the period when you are less than fully funded by the need based budget.  You would be still be eligible to request up to $30,000 each year for two years as long as you would not be supplanting other funding such as need-based. 

Question:  In the Funding Announcement (p. 5 under “Risk and Resource Assessment”) applicants must provide supporting documentation confirming that their Risk and Resource Assessment has been completed within the last 36 months. Where should this documentation be attached in eGrants? Would it be acceptable to attach it under the Project Design/Implementation Section?

Answer You may upload any documentation that you want to provide on the Risk and Resource Assessment in the Required Attachments (SAEDR) section. 

 

Question:  In the “APPROVAL CHECKLIST” section of the eGrant application, it asks if the “Prevention Policy Board Certification” is attached. Please clarify if this refers to the letter of support and endorsement from the local collaborative board, or if it refers to a more formal certification. If so, what is this certification?

Answer:  As per the Required Attachments in the Project Design and Implementation Section of the funding announcement, we are asking for “[A] list of Collaborative Board members and letters from four different representatives from the above listed community sectors.  Letters should include who the individual is/who they represent, why that individual/entity is participating, the contribution that the individual/entity is/will make, and how that contribution has/will impact the overall CTC Initiative.  Note: A template letter with multiple signatures will not fulfill this requirement.”  Please use this documentation to complete the “Prevention Policy Board Certification” portion of the Approval Checklist.

Question: Should we budget the required mobilizer training in only Year One?  I want to confirm that there is not an additional EPIS Center training meeting planned for Year Two of the grant.

Answer:  The EPISCenter holds a 2-day training for mobilizers each year.  Costs associated with these trainings are eligible expenses and could be included as an expense if your application’s budget allows.

Question: In the list of acceptable organizations for letters of support, 'health dept.' is listed.  Can this be a health organization like a hospital or does this mean the actual health department?

Answer: The intent of section 9. c. 3. of the funding announcement is to show collaboration across various sectors in a community.  Representation by a local hospital or an actual health department would both be acceptable to demonstrate collaboration for the “Health Departments” sector in a community.

Question:  My agency was awarded a grant through the 2014 OJJDP SAEDR Research Based Solicitation under Option II. Funding underwrites the costs associated with the Community Mobilizer.  

Are we eligible to apply for the 2016 OJJDP SAEDR Research-Based for 2017 as an Exception (page 5 of RFP)?  And if so, is the start date for the new grant April 1, or July 1?
 
Answer:  Your agency is not eligible to apply under the 2016 OJJDP SAEDR Research-Based for 2017 funding announcement.  Your grant does not fit all of the criteria of the exception.  While your grant ends on June 30, 2017, it did not start in January 2015 as a planning grant.  The eligible planning grant recipients will have a start date of July 1, 2017.
 

Question:  If I was previously registered in e-grants for a grant that expired 6-30-16, do I need to re-register in e-grants, or will I still be active in the system?

Answer: You do not have to re-register in Egrants as you are still active in the system.



 

Question I see in the application for the “2016 OJJDP SAEDR Research-Based for 2017” that we should budget for two attendees to CPA. However, if we were to include that, it would exceed the total amount of the grant, with staff salary for 20 hours/week and benefits as well as local travel. Will PCCD be offering any scholarships to attend the CPA in 2018 and 2019? I know we cannot budget any less than 20 hours for staff time.

Answer:  The funding announcement states that registration and lodging costs to attend the annual Commonwealth Prevention Alliance Conference are eligible expenses.  Attendance at this event is not required under the funding announcement.  At this time, PCCD has not determined if scholarships to attend the CPA in 2018 and 2019 will be available.

Question: I have a question regarding character count limits for the “Relationship to Sustainability” question. Specifically, for question #2 of this section, the character count limit stated as part of the question is 4,000 characters. However, when one clicks on the “hammer” symbol it shows the actual character count to be 2,000 characters. Will this discrepancy be rectified and if so, will the character count be increased to 4,000 as stated in the question or left at 2,000 characters?

Answer:  Question #2 in the Relationship to Sustainability Section will now accept 4,000 characters.

  

Question: The funding announcement requires current collaboration between an applicant and recipient agency.  If a non-profit is collaborating with a government agency, does the non-profit need to create their own Egrants agency and user account or can the non-profit staff me added to the government agency’s account as a user?

Answer:  The nonprofit agency would have to apply as the applicant agency.  SADER funds may not be awarded directly to a government agency.  The nonprofit agency will need to create its own Egrants agency and user account. 

collapse Funding Announcement Title 2017 Delinquency Prevention Programs ‎(36)

Question: My collaborative board does not do a risk and resource assessment, but utilizes the local PAYS survey from within the area to help direct their efforts within the area to better serve the children. I was wondering if that was sufficient to count for eligibility requirements or not?

Answer: Please see pages 5 and 6 for more information about the risk and resource assessment process.  This process should be conducted in order to determine the needs and assets in the community to direct the process of program selection.  PAYS data is a valuable part of this process, but should not be the sole data source. 

Question I was planning to write the grant for Incredible Years parenting classes on behalf of the County Family Center. The Family Center is a 501(c)3 funded by the state and governed by an advisory board comprised of the local community.  Organization and agency representation are extremely high on collaborative boards and advisory boards in Wayne County. More than 90% of Family Center advisory board representatives are on the collaborative board for the System of Care (formerly ICSP). The System of Care, as a collaborative, did not conduct a needs assessment in the past 36 months.  However, the Juvenile Probation Department provided its annual Youth Level of Service risk/needs assessment information for this grant application to demonstrate need. 

 
Preferred scenario:
Since many of the System of Care collaborative members are also on the board of the Wayne County Family Center, would the Family Center be eligible to apply for funding on its own, citing the Youth Level of Service as its needs assessment?
 
Alternate scenario: 
Would the Family Center be able to apply for funding using the System of Care (formerly ISCP) as its collaborative, citing the Youth Level of Service as its needs assessment?
 
Answer:  The YLS is not sufficient to meet the risk and resource assessment requirement, as that would only provide data for system-involved youth (especially since you are proposing to serve elementary school age youth through IYS).  The RRA should be a comprehensive review of data from the community; the YLS data can be part of that review but not the sole data source.

Question: When (ballpark; which quarter) is the mandatory new grantee orientation meeting and the two mandatory networking meetings? How many days are orientation and networking meetings?

Answer: The new grantee orientation will be held in August 2017 in State College.  It will be one day, 10 to 3.  The networking meetings will be scheduled based on the availability of agencies implementing each particular program and will be one day as well.

Question: Since our youth come to us from various counties across the state, may we use PAYS data from each of these (youth-represented) counties and showcase a comparison between the PAYS data and our internal youth data?

Answer: Any information that illustrates the problem you plan to address may be used to support your application. The program you are applying for must specifically be shown to be appropriate for addressing the defined problem.

Question:  Our collaborative is currently implementing a qualifying program through a 2016 PCCD VPP application awarded to one of our partnering non-profit agencies. If we propose to implement the same program in new geographic areas but through a different, governmental agency in 2017, is that considered a new implementation or an expansion?

Answer: If the applicant and recipient agencies are different than the prior implementation, then that would be considered a New Implementation.  If either of them would be the same, that would be considered an expansion.

Question: Can the full cost of the training be funded by the grant or are there caps on training/consultant fees that should be considered?

Answer: The cost of training will be determined by EPISCenter based on the number of people to be trained.  Please see question 10 for more information. 

Question: Within the Incredible Years Series, would the Teacher Classroom Management be an allowable program to be funded?

AnswerThe IYS Teacher Classroom Management component is not eligible for funding under this announcement.

 

Question: Two entities from our County want to apply for the TF-CBT grant from PCCD.  Does it hurt the applicants if there are two requests from one County? One would get a letter of support from CJAB and the other would get a letter of support from the Children's Roundtable.

Answer: All applications are reviewed and scored independently.  The highest rated applications will be recommended for funding.  There is no quota or limit as to how many applications from a single county can be funded. 

Question: We are a nonprofit provider of prevention education programs in our area and have a certified TOT for the Botvin LifeSkills program on staff. If a school has been delivering Botvin on its own but wants to train new teachers in order to expand its program to another grade level, can our agency include that as part of an expansion grant application, provided that we collect data and conduct fidelity observations of the program?

Answer: As long as the existing service delivery was not funded by PCCD previously and you can clearly show that the application will expand the number of youth who will receive the program, you may apply for funding to train additional teachers and to conduct monitoring of the program delivery and collection of outcomes data.

Question As a current SAEDR grantee implementing Say It Straight (SIS) for youths ages 12 to 18, we are finding our younger youths (12-15) to be more open to SIS than our older youths. We would like to segment our programming; continuing to offer SIS to younger youths and offering our older (16-18) day treatment youths TND, a curriculum more likely to be embraced by older youths and have best results. As part of our proposal we’d like to also offer TND to older youths served by a new evening program established this year. Would the Commission encourage such a proposal to simultaneously offer older youths the TND curriculum by a current SAEDR grantee implementing SIS with younger youths?  

Answer: As long as you are serving an appropriate age range of youth with TND, there is no conflict with your current SAEDR implementation.  You should indicate in your quarterly report for your SIS grant the changes you are proposing to make and the reasons for such changes. 

Question: We would like to submit an application for an expansion grant in order to implement Olweus Bullying Prevention Program in our high school age population beginning in Grade 9.  We would then scale up to Grades 10 to 12 in our high school as we sustain our efforts.  We are in a district with a Junior High School with grades 7, 8, and 9 in the same bldg..  Grades 7 and 8 are implementing Olweus.  Are we eligible?

Answer: Yes, OBPP is eligible under this funding announcement.  If you did not use PCCD funding to start the program in your 7th and 8th grades, this would be a new implementation.  You should discuss how this project will tie into the existing effort, any results from your current project, and how you plan to sustain the project after PCCD funding expires.

Question: Are agencies interested in applying for the Trauma Focused-Cognitive Behavior Therapy programming component required to be a part of a collaborative board in order to apply for the 2017 Delinquency Prevention Programs grant funding?

Answer: Unless an applicant is proposing to implement TF-CBT in a residential treatment setting, you must apply on behalf of a collaborative board.  For TF-CBT applicants, this would include applying on behalf of the county Multidisciplinary Investigative Team (MDIT

Question: Our nonprofit has various collaborative boards representing each of our companies.  Members represent those community entities outlined within the RFP.  Is this sufficient to meet #5 Eligible Applicant categories?

Answer: The collaborative board must be charged with the coordination of prevention efforts and must have conducted a risk and resource assessment within the last three years.  Please see pages 5 and 6 for more information.

Question: Our agency has been providing parenting programs using the Incredible Years with a few funding sources. The PCCD money would allow us to expand this program, especially with the expansion of early education programs in our community. However, there are no CTCs in our county. What other coalitions would qualify for the collaborative board requirement? Also, with no PAYS in the county and the last DDAP Needs Assessment more than 36 months ago, how would we meet that requirement? 

Answer: As stated on page 5 of the funding announcement, a collaborative board is “a broad-based group of people from multiple areas of the community (such as, but not limited to: law enforcement, school administrators/personnel, government officials, health and human service providers, business leaders, the faith community, county agencies, parents, youth, and others) who come together to coordinate prevention planning efforts for the community.”  This would include Health or Hospital foundations or other local partnerships that focus on prevention using data to determine their priorities and programming needs.

 
Regarding the risk and resource assessment, the collaborative you apply under should have a data collection and assessment process; describe what data is collected and how that data is used for planning purposes.

Question For year 2 of the budget information are we able to propose purchasing a  "3 year subscription" to each of the refills for the Positive Action program materials?  It would take this outside of the scope of the 2 years but is a significant cost savings vs ongoing yearly purchases.

Answer: Since this would be beneficial for sustaining your program after the end of PCCD funds, this would be an eligible expense. 

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