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PCCD Funding Announcement Q&A

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collapse Funding Announcement Title 2016 County Adult Probation and Parole System Improvements ‎(1)
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collapse Funding Announcement Title Endowment Act - Prevention ‎(25)

Question: The grant terms are three years for the pilot project.  In addition to the project coordinator, there is a budget opportunity for additional staff, either at the service providers to increase capacity to carry out the goals of this pilot, or/and for caseworkers at the county level. 

Do we have to include a sustainability plan when we apply, even though the budget is going to be reviewed/approved/planned by the applicant agency, PCCD, and CMSN, only after the application is submitted?
(Page 8, Bottom) It indicates that only after the goals are met will PCCD/CMSN discuss sustainability with a pilot county to keep meeting those goals…Does that mean funding could potentially continue?  The grant does not indicate whether future funding can be secured to support these positions after 3 years, or if funding is perhaps dependent on the results of the pilot? 
Answer: A sustainability plan is not required at this point in the process.  However, the trial was designed with opportunities for sustainability in mind. This means that we have considered potential sustainable sources of funding for the ongoing prevention effort in PA – including looking at potential funding opportunities from the Department of Human Services, local county budgets, and Department of Education funding.  At this point, we cannot guarantee that funding will be available after the three year project, but any awarded grantee will work with PCCD and CMSN on possible sustainability sources. 

Question: We have a significant Spanish-speaking population in our county and wanted to know if the programs delivered in the pilot are offered in Spanish.

Answer: The Stewards of Children and Safe Touches curricula (e.g., materials) are available in Spanish. A county should already be providing parenting programs, so if Spanish is needed we trust that they will have selected and evidence-based parent-education program available in Spanish. The one hour of additional content specific to CSA will be available in Spanish as well. However, it is important to note that not all aspects of training for providers/facilitators is available in Spanish so it would be in the best interest of the applicant to have bilingual providers/facilitators.

Question: Do 70% of districts need to be signed on at the time of application or is it that districts accounting for 70% of students need to be signed on at the time of application?

Answer: 70% of districts need to be signed on at the time of application. 

Question: Can Safe Touches be delivered in larger groups (e.g., assemblies) within the school, or does it have to be delivered at the classroom level?

Answer: To ensure fidelity to the model, Safe Touches must be implemented at the classroom level. 

Question:  Again under the activities: Safe Touches – what qualifies as 70% cooperation of the school districts – do we only need to involve public schools or is the expectation to capture parochial, charter, home based, etc.

Answer: We define cooperation of a school district when the applicant has obtained a letter of support from the superintendent. The applicant must demonstrate cooperation from 70% of public school districts. Any other schools (e.g., parochial, charter, etc) would be in excess of that 70%. We are focusing on public schools because the entire prevention project is designed with sustainability in mind. By focusing implementation efforts on public schools, it allows for the possibility of department of education funding in the future.

Question: Would a limited (contiguous) geographic region within a populous county be considered as a service area for this project? If so, would an entire smaller county be a preferred service area over a smaller section of a large/populous county?

Answer: A limited, contiguous geographic region within a populous county could be considered as a service area for this project, but only if the region included has at least 200 or more investigated child sexual abuse cases annually (i.e., averaged over the past two years using 2015 and 2016 data) and meets all of the other requirements of the solicitation. The applicant must be able to share the data that meets this requirement (i.e., demonstrate how the county will be able to delineate referrals and investigations by zip code from this region from the rest of the county).  In addition, the applicant will need to work with the researcher to identify an adequate control region (i.e., another contiguous region within the county that is not overlapping and meets the same average number (i.e., greater than or equal to 200) of investigated sexual abuse cases and matches the applicant region demographically (e.g., income, minority status, etc.)). 

Question: Do agencies who apply need to contact those entities that provide Stewards of Children or train for Safe Touches in advance of the grant application? Or will this be managed by the CC and CMSN after approval?

Answer: Answer: You do not need to reach out to any program developers at this time.  PCCD and the Child Maltreatment Solutions Network will help coordinate contact with the developers after counties are selected to participate. 

Question:  (Page 7, Section 7, (3), ii) – For those parents referred to these parent-education programs and who also have a GPS designation, this is taken to mean that we would count and track ONLY those people with cases that are OPEN with CYS, AND have the GPS designation, and thus have a referral made for the program, correct?  We would not count those parents referred who do not have an open case with CYS, correct?

Answer: The parent-focused component is designed for any family referred to parent education programs by CYS. It is likely this mechanism is through a GPS referral. A parent does not have to have an open case, but it might. Our intent is to reach parents who are at highest risk.

Question: (Page 10, Section 9, a, 3) “Describe how your county tracks LEO case that may not be captured by CYS or the county data system…”

The question again is, what should CYS be doing with this information if/when it is received by them?  In our County DA System, we have a mechanism to count cases charged, what type of abuse, and the like, but we also receive ALL of the cases CYS has so that none are missed…
Answer: Each county tracks LEO cases differently.  Sometimes this is coordinated at the District Attorney’s Office and sometimes this is done at the Child Advocacy Center.  Your county would need to come up with a system to track this information that will be agreed upon by all agencies involved. We want an accurate accounting for the number of reports and substantiations during the trial. The applicant should outline the plan so none are missed, the intention is not to reopen.

Question:   The requirement under the activities (#7) for a threshold goal of 100% of parents with GPS designation to have the parenting education – how do we arrive at understanding who has a having a GPS designation.

Answer: As stated on page 7 of the funding announcement, the threshold goal is to reach 100% of parents who have a GPS designation and are referred for parent-education programs. In cooperation CYS, the applicant should be able to identify the number of families that have a GPS designation and that are referred to parent-education services. Not every family referred to GPS is referred to parent education. This characterizes the families that are most at risk.

Question: I have a question about the Endowment Act - Prevention and who can apply.  On page 6 under "5.  Eligible applicants:" it says "county commissioners, DAs and/or county CYS agencies are eligible."  Does this mean that nonprofits that are already doing this work in our county cannot apply? 

Answer: PCCD and Penn State selected county agencies to be eligible applicants to show county-wide support and coordination for the project among all three components (i.e., the parent-based, school-based and community-based components).  While the applicant agency is a county agency, it is expected that the project include multiple agencies within the county due to the collaborative nature of the pilot.  We also expect that there may be multiple recipient agencies once PCCD and Penn State work with the counties to develop the project budget. 

Question:  (Page 13, Section 9, (f), 2) – In our county (to the best of my knowledge), all CYS reports are sent to the DA’s Office.  But even when sent and reviewed by the DA’s, under certain circumstances, even when charges are filed, this may not trigger a case to be re-opened at CYS. 

I guess the question is, what is CYS obligated to do with whatever information is received (as part of this pilot project)?  No matter the charge filed and whether that triggers a finding in a case, should those cases be entered into a CYS database and automatically re-opened there as a result of the criminal filing of charges?
Answer: The purpose of requesting the protocol to communicate LEOs to CYS is to get an accurate picture of all CSA reports made in a county and the mechanism by which those data reach CYS. While in the trial we will want an accurate account of CSA reports, it is not our intention to open cases. Whatever manner a county collects these data, we want to be sure that it reflects the true scope of CSA in the county.

Question:   Our CAC is a program of a Hospital and the Hospital has been the applicant in other PCCD projects.  We are unclear if we can be the applicant from the announcement.  We partner with OCYS, DA but would need clarity as to who has to be the formal applicant.  Currently we are the only partner set up in PCCD egrant system.

Answer: Applications can only be submitted through the County Commissioners, the District Attorney’s Office and/or county Children and Youth Services. Although the offices just named need to be the formal applicant, you may work directly with them to produce the application and be named as the agency through which the project will be implemented. The decision to have these county level offices as the applicant is designed to ensure cooperation at the highest level between that entity and the agencies that will be implementing the prevention pilot.
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