PCCD > Funding > Funding Announcement QA
Question: What requirements would a community partner have to participate in this initiative?
Question: How can community partners get involved with this initiative?
Answer: Community partners wishing to get involved with this initiative should contact the local municipality (city/township/borough) where the proposed services are to be provided. The local municipality must be the applicant agency, however, the municipality may designate a community partner, such as a non-profit organization, as the funding recipient agency on the grant application to implement the desired program. The municipality may also contract with an organization to implement a selected program.
Question: We are looking to pilot a program based on the Cure Violence model. Does program implementation necessitate consultation and technical assistance from the National Cure Violence organization or could a local partner provide that guidance?
Question: Are we permitted to submit up to 60,000 characters in the Project Description section of Egrants?
Question: Under the Overview Section it says it is open to all municipalities (includes townships, boroughs and cities). We are a mid-size county ( approximate population of 366,000) and would like to inquire if we are eligible to apply for the new 2018 Gun Violence Reduction Initiative?
Answer: Under this solicitation, only municipalities (townships, boroughs, and cities) are eligible to apply. The applicant agency may partner with another organization to implement the project. The municipality can assign the project partner as the recipient agency on the grant application.
Question: For the 2018 Gun Violence Reduction Initiative, are counties eligible to apply?
Question: In regard to the PCCD Gun Violence Prevention grant for 2018, would it suffice to submit a draft (unexecuted) copy of the proposed contract between the City of Allentown and a non-profit partner that would implement the grant with our application? Or must it be fully executed?
Question: Is it possible for a municipality to submit the proposal and subcontract to a university for implementation?
Question: What is the
minimum age for provision of services under the VAWA STOP Grants?
minimum age for the provision of services under the VAWA STOP Grant is 11 years
Question: We are planning on
using STOP funds for a national speaker in the 2019-2020 application.
Because it will be over $1500, and we’ve never held a training over that cost,
I’d like clarification on the approval form. Do I need to submit the
request for training approval to PCCD before I submit the grant application, or
when I submit the grant application?
Answer: The training request
does not need to be submitted with the application. The request needs to
be submitted at least 90 days prior to the training. PCCD will supply the
form to complete at that time.
Question: Can you clarify if a letter of support is required if
a victim service provider is training only law enforcement?
Answer: Yes, a signed letter of support is required from law
enforcement to show that they will participate in the training.
Question: How do I access the STOP Application WebEx Training listed in the STOP solicitation?
Answer: Please click on the following link: PCCD STOP 2018 WebEx
Question: Can you clarify which
partners need to sign the signature page? Is it all STOP collaborative
Answer: Please consult PCCD’s
Applicant’s Manual for guidance on who needs to sign the application’s
Question: Our commissioners may not be meeting later this month,
to be able to sign off on the STOP grant application. I remember that at
least once in the past, we’ve been able to submit the application ahead of the
signature page from the commissioners. Is that a possibility for this
Answer: PCCD will allow for
applicants under the STOP Violence Against Women Formula Grant Program
2019-2020, Model Response to Sex Trafficking 2019-2020 and Rural Capacity
Building 2019-2020 Solicitations to submit their original, signed signature
pages by July 31, 2018. Staff will follow up with applicants whose
original, signed signature pages are not received as of that date.
Question: If the county were to proceed with a prosecution/law enforcement unit
model are the personnel funded by STOP required to be new hires, or can current
personnel be developed and assigned new duties beyond that they already
Answer: They can be current personnel who assume duties
beyond what they already perform. The key is that the new duties will
allow them to become specialists with regards to their role (i.e. prosecution
or law enforcement) in the county’s response to domestic violence, sexual assault,
stalking and/or dating violence.
Question: Under legal services for
victims, is it permissible to fund an attorney to provide legal
representation for victims at for PFA legal proceedings, including meeting
with the PFA applicant prior to filing a PFA and representing them during
the court proceedings to obtain a PFA? We understand that the
attorney would not be funded for divorce or custody proceedings?
Answer: Yes, it is permissible to fund an attorney to provide legal representation for victims at PFA legal proceedings as described.
Question: We are partnering with colleges and universities for
part of our STOP grant activities. Are we required to have MOUs with
those schools? They are not culturally specific, community-based
Answer: While you are not required to have MOU’s, it would be
beneficial to your application if these institutions provided signed letters of
support for the project to demonstrate their commitment to working with your
Question: Our State Police are not able to sign onto our STOP Collaborative MOU due to internal process issues; however, they have provided a letter of support that states they are in full support of our application, and that they will commit to attend the required 4 STOP meetings per year. Since they are providing a written agreement that they will fulfill the required role of a STOP collaborative partner, is this sufficient and are we still eligible to apply?
Question: Can the MOUs and the
signature page (the part that must be mailed in) use electronic signatures?
Answer: MOUs may contain a
digital signature, but the Signature Page must be an original signature,
digital signature are not allowed.
Question: We currently have a STOP Grant Coordinating Team Membership Agreement Form. Is this sufficient, or do we need an MOU? Also, do we need an MOU between our Agency and the hospitals performing the SANE forensic examinations?
Question: Can you please clarify the solicitation objectives that
are expected. Based on the reading of the solicitation, it appears you are only
looking for the development of the protocols and training and not actual
implementation of these by the team. I just wanted to be clear on the
extent of what you are expecting to see as the project in order to budget
Answer: The selected
applicant must already be engaged in providing services to victims of sex
trafficking(emergency shelter and/or counseling) in order to be eligible to
apply under this funding announcement. It is expected that the selected
applicant will work with the OVS Sex Trafficking Advisory Board to develop the
protocol(s) and create/engage in the cross systems training called for in the
solicitation. It is possible that the applicant already has some sort of
policy, protocol or curriculum that could serve as the foundation for
deliverables to be created through this grant. Whatever is developed in
consultation with the OVS Sex Trafficking Advisory Board and the applicant’s
Sex Trafficking Response Team (STRT) will have to be tested and refined during
the award period. It should result in a protocol(s) that have proven to
work and a curriculum that provides the necessary cross-system training that a
community needs for all stakeholders to understand and effectively respond to
the crime of sex trafficking.
Question: Hello there. I have a question regarding the MOU process. Our
agency and several of our collaborative programs in the county have been using
STOP dollars to implement the LAP program. We have been requesting law
enforcement dollars to do trainings about LAP with officers. I understand
the rationale for an MOU for training as it aids the funder in knowing that
there is commitment to the training. I am curious about the need for an
MOU with potential participating LAP departments, as the goal for our county is
to get as many departments on board as soon as we can; however, we have been
writing to get at least two to three trained per year. If we have to get
MOU’s from the PD’s in this short time frame, it wouldn’t make sense to have
departments wait a year or two to join in on the project. I am wondering
if it may be appropriate to get an MOU with the police departments that would
be willing to do the train the trainer with us?
Answer: Obtaining MOU’s
from the police departments willing to participate in the LAP train-the-trainer
would be sufficient for the purposes of the STOP Application.
Question: The Funding Announcement notes that "STOP Program funds cannot be used to engage in/support the following: Services that focus exclusively on children." Can the funds be used to support our Juvenile Human Trafficking Court program that addresses both minors (age 0 to 18) and young adults (age 18 to 21) who are subject to Juvenile Act jurisdiction? (this not "exclusively" children). Notably, this Court does not address adult-only cases, i.e., cases commenced after a person reaches age 18; our county has an entirely separate program for adult trafficking victims, which would not be encompassed by the project.
Answer: Yes, STOP funds could be used to support victims in the Juvenile Human Trafficking Court Program that you have described. The federal Office on Violence Against Women's most recent federal soliciation regarding services to victims of human trafficking defines "children, youth and/or young adults" ages 0-24.
Question: Our county is served by 38 small, many part-time, often one officer, police departments.
Question: Can you provide any information on what impact, if any, unexpended funds from our existing STOP grants may have on the request for additional funding through this application process?
Answer: Unexpended funds do not impact an agency's eligibility to apply for STOP funding. In terms of the application review and scoring process, it would depend upon the magnitude of unexpended funds, the factors that contributed to the inability to expend funds, and whether key goals/objectives of the project are affected. If this type of situation exists, then it would be prudent for the applicant to provide such information in the part of the application narrative that requests an update on the current STOP Project.
Question: X County is applying for a STOP grant. We previously had a STOP grant that provided the partial funding for a prosecutor's salary (who was working as a prosecutor prior to the grant) where the prosecutor was then dedicated to cases involving violence against women. Once the grant funding ended, the prosecutor shifted to regular prosecution.
Is it possible to apply for the grant to partially pay for the same prosecutor's salary, which will allow them to return to handling DV/Sexual Assault cases? The prosecutor is paid by the County, but is unable to currently focus on these types of cases.
Answer: Yes, your county is eligible to reapply for STOP funding for the prosecutor, as long as the STOP funded portion of that prosecutor's salary will be devoted to sexual assault and domestic violence cases.
Question: Can you please clarify the funding allocation for the allocation categories? The percentages in the funding announcement only add to 95%; is the additional 5% discretionary as well?
Question: Is it required that fringe benefits be budgeted if salary is included in the grant budget? Or is it allowable to only charge salary to the grant budget?
Answer: Applicants may charge salary and no benefits, but not benefits when salary is not funded.
Question: With the changes that have been made to the Egrants system, I’m off in one of the STOP budget categories by a total of $10.00 ($5.00 each year). Can you give me any hints or suggestions as to how to account for the $10.00 that we’re short? I’m afraid we will have this same problem with the other categories as well.
Question: We are in the process of preparing our STOP grant proposal and
Prosecution and Law enforcement would like to know if the grant will allow the
following equipment purchase that will be used for purpose of their
investigation and prosecution.
Answer: Equipment purchases
under STOP must be justified and must align with your project’s goals and
objectives. It is important to note that the Office on Violence Against
Women considers equipment for the tracking of offenders as ineligible.
Question: We have a quick question about our new STOP application in e-grants. To allow another entity access to the application, do we just have to click Add Recipient in the Main Summary section and then our partner agencies, or is there anything else involved?
Answer: If by "Entity", you are referring to adding another Recipient Agency, they can add that at any time themselves using "Add Recipient" button on the Main Summary application page. However, doing that will only name the agency as a recipient. It will not enable any access for that agency. Any additional access to the application must be done by having the person requesting access join the agency using the "User Management" screen.
Question: If a SAFE Nurse and
Children’s Advocacy Center staff are both project partners under the STOP Grant
– Sex Trafficking project, would their involvement/activities be listed as law
enforcement or prosecution? They both collect evidence that aids law
enforcement in their investigation and assist with the prosecution of the case.
Where should both of these entities be listed in the budget allocation?
Answer: It is up to the
applicant to determine where these positions best fit in their particular
grant’s budget. They could come from law enforcement, prosecution or
Question: I need to set up pass through budgets for 2 grant applications that I'm working on for STOP. For STOP 19-20, I will need three budgets VS, LE & Prosecution. Can you please send me instructions on setting up pass through budgets?
Answer: The attachment provides a PowerPoint walking organizations through setting up multiple budgets.
Please tailor the Recipient Agencies names to the following format: Agency name - named initiative (Law Enforcement, Prosecution, or Victim Service).
If one agency will be providing services to more than one initiative, a separate Recipient Agency will need to be established for each initiative as follows:
Agency Name A - Law Enforcement
Agency Name A - Victim Service
Question: Can the County Probation & Parole divisions be included in the Law Enforcement portion (budget) of the new grant?
Answer: County Probation/Parole divisions can be included under the law enforcement budget.
Question: I have a question
regarding the page on Underserved And SA Allocations. I’m not sure if I
am listing the entire 2 year grant amount or if I should break things down into
a one-year cycle. So like when they ask for $ amount—is it the $125,000 or
$250,000. And then when they ask “of the total dollar amount of the STOP Grant,
how much of your budget is allocated for VS—again—am I answering in one year or
two years? Same for the other questions. And they will only let you
answer numerically, I cannot break it down or elaborate or list anything other
than one specific dollar amount.
Answer: Please list the two-year amounts for the Underserved and SA
Allocations as well as the amount budgeted for victim services.
Question: Regarding “Approval Checklist” -
Our County Detective works in the District Attorney’s Office and has the powers
of arrest but generally acts in a supporting role to prosecution and law
enforcement. For the purposes of the checklist, does the County Detective
constitute a “law enforcement agency”?
Answer: The question pertains
only to the Applicant Agency not the Pass-through or Recipient
Agencies. If the Applicant Agency is the DA’s Office and the County
Detective has arrest powers this would constitute a “law enforcement
agency” for the purposes of this question and would have to submit a UCR
to the PA State Police.
Question: Question concerning
Section (Underserved and SA Allocations). Question 1 is asking the total amount of STOP grant funding.
Is this total for one year of funding or for both year one and two?
Answer: It should be the total of year one and year two (i.e. no more than $250,000)
Question: Regarding Civil Rights Responsibilities -Does
the required training described in #9 need to be completed before our application
Question: Regarding Civil Rights Responsibilities - Is the
EEOP form no longer required as an attachment?
Answer: All applicants must submit an EEOP Certification Form to the Office for Civil Rights (OCR) at the federal Office of Justice Programs.
Question: Under "Evaluation", they're not looking for a new Muskie Report with current stats or anything? It's just wanting us to indicate how we will collect data FOR muskie? Is that correct?
Answer: The evaulation section requires applicants to document the data collection/record-keeping processes that will be used to report data in the Annual Muskie Report. A copy of the report is available at http://muskie.usm.maine.edu/vawamei/attachments/forms/STOPSubgranteeFormGMSSample2016-2.pdf
Question: I wasn't sure what to put under "Performance Indicators".
Answer: No data is required in the performance indicators section. Please just 'save as complete'.
Question: There is no listed
requirement for supplantation letters as is normally required in other PCCD
grants. Is this the case?
Answer: A condition of
funding, described on page 4 of the Funding Announcement, states the “Funding
must not be used to supplant/replace state, federal or local funds that would
otherwise be available to provide for program-related services. PCCD funding is
to be used in addition to other funds that are made available for services.” A
separate supplantation letter is not required.